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Home My WebLink About024919 - General - Contract - Texas Department of Housing and Community Affairs (TDHCA)CITY SECRETARY (7 / (7 CONTRACT NO. 1 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS LETTER OF NOTIFICATION: 9 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM DEPARTMENT FINANCIAL OBLIGATIONS EXHIBIT A - BUDGET CONTRACT NO. 587039 Contractor: CITY OF FORT WORTH ALLOCATION PERIOD 01/01/99-12/31/99 Pursuant to Section 4(A) and 4(B) and Exhibit A - Budget of Contract No. 587039, the Texas Department of Housing and Community Affairs notifies CITY OF FORT WORTH that the total amount of funds for the Comprehensive Energy Assistance Program listed below is currently available under the conditions specified in the Contract. Contractor shall not incur costs in excess of the amount which Department has acknowledged by this Letter of Notification as being available to meet Contractor's allowable costs. In consideration of Contractor's satisfactory performance of this contract, Department shall reimburse Contractor for the actual travel costs incurred in the amount of: $664,019.00 CEAP FUNDS CURRENTLY AVAILABLE $1,170.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE $737,948.00 TOTAL ANTICIPATED CEAP FUNDS $1,170.00 TOTAL ANTICIPATED TRAINING TRAVEL ALLOWANCE FUNDS BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORIES FUNDS 96 ---------------------------- ---------------- Administration $35,019.00 ---- Case Management $42,023.00 Direct Services $586,976.00 TOTAL BUDGET $664,018.00 Energy Crisis $11,740.00 .00 Co -Payment $193,702.00 .00 Elderly and Disabled $293,488.00 .00 Heating and Cooling Systems $58,698.00 .00 Direct Services Support $29,348.00 5.00 TOTAL DIRECT SERVICES $586,976.00 100% Contractor's service area consists of the following Texas counties: Tarrant County 1�uM ci1 L_ Cliff SECG°?CRY NOTES: Administrative costs, salaries, fringe benefits, non -training travel, equipment, supplies, audit and office space are limited to 5.274% of the contract expenditures, excluding Training Travel costs. Case Management costs are limited to 6.328% of the contract expenditures excluding Training Travel costs. Direct Services Support costs are limited to 5.00% of total Direct Services expenditures. Contractor may adjust dollar amounts within the following components at levels not to exceed 109 of said components: Energy Crisis (may not exceed 209 of Direct Service Dollars expended), Co -Payment, Elderly (may not exceed 509 of Direct Service dollars expended), Heating/Cooling Systems (may not be less than 10% of Direct Service dollars expended), and Direct Services Support may not exceed 59 of Direct Services dollars expended). Department's prior written approval for purchase or lease of equipment with acquisition cost of $500 and over is required. Approval of this budget does not constitute prior approval. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. For other than additional funding added to the Allocation Period, Contractor is limited to only one budget revision during the first 6 months of the Allocation Period. A second and final budget revision may be considered by the Department 60 days prior to the end of the Allocation Period. While Contractor may choose to use funds other than "Direct Service Support" to conduct outreach, documentation of outreach is required. Contractor shall provide services under all components in this category. Failure to do so may result in contract termination. Effective Date of Budget: 04/01/1999 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Signed by Daisy Stiner on 03/29/1999 Daisy Stiner, Executive Director Contract Authorization — Date CITY F FORT WORTH AssistarL1 City Manager APPROVED AS TO FORM AND LEGALITY: ssistant City torney X ar n City of Fort Worth, Texas "agor and - Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 4/6/99 **G-1 2530 80CEAP99 1 of 2 5ubjLc:I ACCEPTANCE OF GRANT FROM THE TEXAS DEPARTMENT OF HOUSING AND • COMMUNITY AFFAIRS FOR THE COMPREHENSIVE 'ENERGY ASSISTANCE PROGRAM FOR PROGRAM YEAR 1999 AND ADOPTION OF RELATED APPROPRIATION ORDINANCE It is recommended that the City Council: 1. Authorize the City Manager to accept a grant from the Texas Department of Housing and Community Affairs (TDHCA) in the amount of $737,948; and 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Fund by $737,948; and 3. Apply indirect cost rates in accordance with the City's Administrative Regulation 3-15 at a rate of 25.52%, which is the most recently approved rate for this department, and apply the new, approved rate when available. DISCUSSION: On December 9, 1997 (M&C G-12079), the City Council approved an anticipated contract amount of $796,640 with the TDHCA Comprehensive Energy Assistance Program (CEAP). The final contract award accepted by'City Secretary Contract No. 23755 was in the amount of $692,477. In July 1998, TDHCA notified the City that its 1998 CEAP allocation had been increased by $1,661,442. This increase was to address the extreme heat wave and energy crisis that resulted in President Clinton declaring the entire state of Texas a disaster area. In order to ameliorate these conditions, the release of emergency Low -Income Home Energy Assistance Program funds were authorized for administration through the TDHCA. This increase resulted in a total amount of $2,353,919 for the 1998 allocation. The current year (1999) anticipated contract amount is $737,948. The CEAP for contract year 1999 has six components: 1) Elderly/Disabled, 2) Energy Crisis, 3) Co - Payment, 4) Heating and Cooling Systems, 5) Direct Service Support and 6) Case Management. The allocation is being made to address the need of low -to -moderate income households in Tarrant County who are paying a disproportionate amount of their income to meet the increase in their utility bills that have resulted from the marked increase in the temperature. All households at or below 125% of the federal poverty level will be afforded access to the program. All applicant households will be determined eligible, according to the income guidelines and program procedures. Benefit determinations include the household's income, the household size, the energy consumption and/or the vulnerability of the household and the availability of funds. The Parks and Community Services Department will review all applications at the nine City -operated Neighborhood Resources Development Program Center facilities. Payments will be made for eligible clients directly to the utility vendors and heating and cooling system repair companies of Tarrant County. City of Fort Worth, Texas "affor And Council Communication DATE REFERENCE, NUMBER LOG NAME PAGE 4/6/99 **G-12530 80CEAP99 2 of 2 SUBJECT ACCEPTANCE OF GRANT FROM THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM FOR PROGRAM YEAR 1999 AND ADOPTION OF RELATED APPROPRIATION ORDINANCE The administrative cost for 1999 is restricted to a rate of 5.274%, Case Management to a rate of 6.328% and Direct Services Support to a rate of 5%. The remaining funds will be used for Elderly/Disabled, Co -Payment Assistance and Heating, Cooling Systems and Energy Crisis for the duration of the contract. This program is located in all Council Districts. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and the adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. LW:k Submitted for City Manager's Office by: Libby Watson 6183 FUND ACCOUNT CENTER AMOUNT CITY SECRETARY (to) APPROVED 1 V '�1 CITY COUNCIL APR • 6 1999 x`11 Q."' -.L1 City Secretary of the City of Fort Worth, 2) GR76 488195 080405571000 $737,948.00 2) GR76 various 080405571010. $737,948.00 Originating Department Head: Richard Zavala 5704 (from) Additional Information Contact: Richard Zavala 5704 6dopted 0rdsnan�e No.j37 45