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Home My WebLink About064672-R1 - General - Contract - Wastequip Manufacturing Company LLCCSCONo 64672-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 17, 2026 Wastequip Manufacturing Company LLC Laura Hubbard, Director of Municipal Sales 841 Meacham Road Statesville, NC 28677 Re: Contract Renewal Notice Contract No. CSCO No. 64672 (the "Contract") Renewal Term No. 1: May 20, 2026, to May 19, 2027 The above referenced Contract with the City of Fort Worth will expire on May 19, 2026 (the "Expiration Date"). Pursuant to the Contract, the City is requesting to renew the Contract for an additional one (1) year period, which will begin on May 20, 2026, and end on May 19, 2027. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide the written acknowledgment does not affect the renewal of this Agreement. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 16'1&,A. 7��_j Ruben Diaz Environment Field Ops Superintendent OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Apr 21, 2026 12:56:57 CDT) Name: Valerie Washington 04/21/2026 Title: Assistant City Manager APPROVAL RECOMMENDED: By: Name: James Keezell Title: Assistant Director ATTEST: `poRj°aC By: Name: Jannette S. Goodall Title: City Secretary WASTEQUIP MANUFACTURING COMPANY LLC By: Name: Laura Hubbard 04/21 /2026 Title: Director of Municipal Sales CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Ruben Diaz Title: Environment Field Ops Superintendent APPROVED AS TO FORM AND LEGALITY: 'Al. keyl ! Ai4el'- r // By: M. Kevin Anders, II (Apr 21, 2026 12:45:43 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0004 Date Approved: 1/13/2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 01/13/26 M&C FILE NUMBER: M&C 26-0004 LOG NAME: 13P COOP SW 010825-WQI ROLL -OFF CONTAINER JJ ENV SUBJECT (ALL) Authorize Execution of an Agreement with Wastequip Manufacturing Company LLC, Using a Sourcewell Cooperative Contract for Roll -Off Containers in an Amount Up to $150,000.00 for the Initial One -Year Term and Authorize Three One -Year Renewal Options for the Same Amount for the Environmental Services Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Wastequip Manufacturing Company LLC, using a Sourcewell Cooperative Contract for roll -off containers in an amount up to $150,000.00 for the initial one-year term and authorize three one-year renewal options for the same amount for the Environmental Services Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement with Wastequip Manufacturing Company LLC under Sourcewell Cooperative Contract 010825-WQI for the purchase of roll -off containers to support the Environmental Services Department's Drop-off Stations. The department manages a wide range of residential waste and recycling, with Fort Worth residents utilizing seven disposal bays at each Drop-off Station daily, resulting in approximately 6,000 annual hauls to the landfill and recycling facilities. These hauls are conducted using an inventory of 80 roll -off containers that are continually transported between the four Drop-off Stations, the landfill, and recycling facilities by the City's contracted hauler, Waste Management. Due to this heavy daily use and constant transport, the containers experience significant wear and require regular replacement. This agreement will ensure the department has durable roll -off containers and related equipment needed to maintain efficient, safe, and reliable operations. FUNDING: The maximum annual amount allowed under this agreement will be $150,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the Other Contractual Services account within the Solid Waste Fund for the Environmental Services Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. Sourcewell Contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Request for Proposal No. 010825 was published on November 14, 2024, and November 21, 2024, and responses were opened on January 8, 2025. Sourcewell contract offers fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. AGREEMENT TERM: The initial term of the agreement will begin upon execution and end on May 29, 2026 RENEWAL OPTIONS: In accordance with the terms of the Sourcewell Cooperative Contract No. 010825-WQI, there are three one-year terms. The spending authority for the renewal period, if exercised, will be in an amount up to $150,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: A Small Business subcontracting goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance, Chapter 21 of the City Code. The waiver was granted due to the use of a cooperative purchasing agreement. The agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Solid Waste Fund to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Environmental Services Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Cody Montana Whittenburg 5455 Additional Information Contact: Haven Wynne 8525 Juby Jacob 8066 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Wastequip Manufacturing Company LLC Subject of the Agreement: Agreement for Roll -Off Containers for the Environmental Services Department M&C Approved by the Council? * Yes @I No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ENo ❑ 64672-R1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No fE] If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/20/2026 If differentfrom the approval date. Expiration Date: 5/19/2027 If applicable. Is a 1295 Form required? * Yes ❑ No m *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes F■] No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.