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HomeMy WebLinkAbout059403-A3R3 - General - Contract - IDEXX Distribution, Inc.Docusign Envelope ID: 32774B55-0571-821C-8312-488708509F78 CSC No. 59403-A3R3 THIRD AMENDMENT AND THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 59403 BETWEEN THE CITY OF FORT WORTH AND IDEXX DISTRIBUTION, INC. This Third Amendment and Third Renewal to Fort Worth City Secretary Contract No. 59403 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and IDEXX Distribution, Inc. ("Vendor"), a Massachusetts corporation, individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement for Contractor to provide City with testing supplies, off -site laboratory testing, and in-house testing devices for the City's Animal Care and Control Division, identified as Fort Worth City Secretary Contract No. 59403 beginning May 15, 2023 ("Agreement"); WHEREAS, on July 24, 2023, the Agreement was amended to correct an error in the pricing schedule, identified as City Secretary Contract Number 59403-A1; WHEREAS, on May 13, 2024, the Agreement was amended to update pricing effective during the first renewal, identified as City Secretary Contract Number 59403-A2R1; WHEREAS, on May 13, 2025, the Agreement was renewed for the second renewal term; WHEREAS, the latest renewal term expires on May 14, 2026, unless terminated earlier in accordance with the Agreement; WHEREAS, it is the collective desire of the Parties to amend the Agreement to revise the duration of the third renewal and amend the price schedule effective during the third renewal term; and WHEREAS, it is the collective desire of the Parties to renew the Agreement for the third renewal term, effective May 15, 2026, to December 31, 2026. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: OFFICIAL RECORD I' CITY SECRETARY AMENDMENT FT. WORTH, Tx 1. The Agreement is hereby amended by replacing the current Exhibit B with the attached Exhibit B reflecting updated pricing applicable during the third renewal term. 2. Section 2 of the Agreement is amended to be and read as follows: 2. Term. This Agreement begins on the date signed by the City's Assistant City Manager ("Effective Date") and expires one (1) year thereafter, ("Expiration Date"), unless Third Amendment, Third Renewal to Fort Worth City Secretary Contract No. 59403 Page 1 of 3 Docusign Envelope ID: 32774B55-0571-821C-8312-488708509F78 CSC No. 59403-A3R3 terminated as provided herein or extended pursuant to this section. City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"), except that the third renewal term will be for a duration of seven months and seventeen days. II. RENEWAL The Agreement is hereby renewed for a term beginning May 15, 2026, and expiring on December 31, 2026, unless terminated earlier in accordance with the Agreement. III. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] Third Amendment, Third Renewal to Fort Worth City Secretary Contract No. 59403 Page 2 of 3 Docusign Envelope ID: 32774B55-0571-821C-8312-488708509F78 CSC No. 59403-A3R3 Executed effective as of the date signed by the Assistant City Manager below. CITY: City of Fort Worth By: Name: qaf4M9rcfiWftWNWU026 1 6:14 CDT) Title: Assistant City Manager Date: 04/22/2026 Approval Recommended: By W N��etaA Name: Chris McAllister Title: Assistant Code Compliance Director Attest: nnnIl ,off fORr�CO9�d� P F Ovg �So GPaa$ tt l� nu�noog44�p By: Name: Unnette Goodall Title: City Secretary IDEXX Distribution, Inc. By: rSigned by: vuan tt,(, (ASWLLAX. a. Name: Dame aste arieta Title: Vice President of Sales Date: 4/16/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 12. Name: `Sarah owl Title: Management Analyst H Approved as to Form and Legality: By: J, b n Name: AffhdkWammad Title: Assistant City Attorney Contract Authorization: M&C: 23-0270 Date Approved: 04/11/2023 Form 1295 Certificate No.: 2023-998814 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment, Third Renewal to Fort Worth City Secretary Contract No. 59403 Page 3 of 3 Docusign Envelope ID: 32774B55-0571-821C-8312-488708509F78 HIBIT B CONFIDENTIAI IDEX. Reference Laboratories 2026 pricing Irlolud i N�.!,m a e your IInF X* Refvonrre I .�k I �;:; i� , 1F;,1s wIM Speoial pricing, organI ed by 4e0ting type. All who tests &dmd are 3. I s. print: List okes for :f1.. rnos_ �xr1TAyf o(dered tesm a tie 'Dund in the digital version 4f Ow 2W6 IDEXX z€?ms and Services in your MyIDEXX dashboard as cQssiblo by your busirl s sdrr. NsTator. 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DISCUSSION: The Code Compliance Department approached the Purchasing Division to procure an agreement for laboratory testing services with qualified laboratories to provide all necessary testing kits, off -site laboratories testing services, and in-house testing devices and analyzers for the City's animal control and sheltering services. The City will utilize this agreement to accurately and timely obtain results for infectious diseases found in animals housed at the City of Fort Worth (City) Animal Care and Control facilities. In order to procure these services, staff issued an Invitation to Bid (ITB) No. 23-0026. The ITB consisted of detailed laboratory testing specifications for each of the testing kits and equipment solicited. Furthermore, the ITB required that potential bidders must comply with minimum requirements; in particular, the ability to pick-up specimen from the animal care and control facilities and meet the turnaround time for laboratory testing results. The ITB was advertised in the Fort Worth Star -Telegram on February 1, 2023, February 8, 2023, February 15, 2023, February 22, 2023, March 1, 2023, and March 8, 2023. The City received one (1) response. An evaluation panel, consisting of representatives from the Code Compliance and Water Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Bidders Evaluation Criteria a b I c I d Total Score IDEXX Distribution, Inc. 16.88 1 20.25 1 8.00 1 35.00 80.13 Best Value Criteria: (a) Bidder's ability to meet the City's needs; (b) Bidder's experience, credentials and qualifications related to the scope of work; (c) Bidder's years in business; and (d) Cost of service. After evaluation, the panel concluded that IDEXX Distribution, Inc. presented the best value to the City. Therefore, the panel recommends that Council authorize an agreement for laboratory testing services for animal care with IDEXX Distribution, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bids meet specifications. FUNDING: The maximum amount allowed under this agreement Citywide will be $250,000.00; however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Department jEstimated Annual Amount Account Name Code Compliancel $250,000.00 Animal testing and diagnosis supplies Funding is budgeted in the Code Compliance rollup within the General Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and shall expire one year from that date. RENEWAL OPTIONS: The City shall have four one-year options to renew the Agreement. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Additional Information Contact: Expedited Reginald Zeno 8517 Brandon Bennett 6322 Jo Ann Gunn 8525 Maria Canoura 2526 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2023-998814 IDEXX Distribution INC Westbrook, ME United States Date Filed: 03/24/2023 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 23-0026 Veterinary diagnostic services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Aubrey Martin and my date of birth is My address is One IDEXX Drive Westbrook ME 04092 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas —on the 24th day of March 120 23 (month) (year) Signature of 9thorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: IDEXX Distribution, Inc. Subject of the Agreement: Third Amendment, third renewal to CSCO 59403 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSCO 59403-A3R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/15/2026 If different from the approval date. Expiration Date 12/31 /2026 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.