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HomeMy WebLinkAbout058166-A1 - Construction-Related - Contract - Kimley-Horn and Associates, Inc.CSC No. 58166-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 58166 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 58166, (the CONTRACT) which was administratively authorized on the 29th day of September, 2022 in the amount of $52,940.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Traffic Signal and Paving Improvements at SH 183 (Alta Mere Drive) and Green Oaks Road Final Design, CPN 103640; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $30,532.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $83,472.00. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas. Traffic Signal and Paving Improvements at SH 183 and Green Oaks Road Final Design Prof Services. Agreement Amendment Template CPN 103640 Revision Date: June 13, 2025 Page 1 of 4 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth C�4�---) Jesica McEachern Assistant City Manager DATE: 04/23/2026 ATTEST: p� e Q,VP44 p�8 Id 41 �p PVa 8Sd apIlIlIeusSaQ Jannette Goodall City Secretary APPROVAL RECOMMENDED: ENGINEER Kimley-Horn and Associates, Inc. �Af�wd Scott R. Arnold, P.E., PTOE Vice President DATE: 04/06/2026 (/ La. -I. Lauren Prieur (Apr 14, 2026 16:15:24 CDT) Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. KIN11 All 11, Chad Allen Program Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Traffic Signal and Paving Improvements at SH 183 and Green Oaks Road Final Design Prof Services Agreement Amendment Template CPN 103640 Revision Date: June 13, 2025 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C No.#: N/A M&C Date: N/A Douglas Black (Apr 17, 2026 13:53:47 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas. Traffic Signal and Paving Improvements at SH 183 and Green Oaks Road Final Design Prof Services. Agreement Amendment Template CPN 103640 Revision Date: June 13, 2025 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 58166 Amendment No. 1 Fund Dept ID Account Project ID CF1- Activity CF2 - Bond Reference Amount 34014 0200431 5330500 103640 007230 14010204 $30,532.00 Total: $30,532.00 City of Fort Worth, Texas. Traffic Signal and Paving Improvements at SH 183 and Green Oaks Road Final Design Prof Services. Agreement Amendment Template CPN 103640 Revision Date: June 13, 2025 Page 4 of 4 Amendment #1 Narrative: Additional construction -phase services are needed due to the extended construction duration and a significant volume of Requests for Information (RFIs). ATTACHMENT "A" Scope for Engineering Design Related Services for Traffic Signal and Paving Improvements at SH 183 (Alta Mere Drive) and Green Oaks Road The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project to provide final design and construction phase services to construct a new traffic signal and turn lane improvement to help improve traffic operations and safety for SH 183 ( Alta Mere Drive) at Green Oaks Road Blvd intersection. The project will include completing TxDOT LGPP process and paperwork for TxDOT project letting. WORK TO BE PERFORMED Task . DesigR MaRagemeRt Task 7 GeRGept al design Task 3. Pll:olimiRary Resign Task 4. Final Des.-igR Task 5+ TxDQT Cerme and Dee Fnentat*en Task 6. Construction Phase Services Task tnu -i— sepReRt Se��,Ges TZTJT Tack Q S Fyey and S bsurfaGe Utility EngineeEngineeringSeFV*Ges Task 9. Permitting TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER will prepare the task order package to construct the project under the CITY's existing unit price construction contract. The task order package will include: task order authorization sheet, location map, quantity and estimate summary, overall unit price contract task order summary, and the signed and sealed plans. • The ENGINEER shall attend the preconstruction conference. • The ENGINEER shall attend biweekly construction progress meetings on -site during the duration of construction. The ENGINEER will prepare meeting notes with action items and distribute these to the project team. • The ENGINEER will meet with concerned citizens as needed. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, City of Fort Worth, Texas Attachment A PMO Release Date. 07.23.2012 Page 1 of 5 inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER will coordinate with the TPW department as necessary. • The ENGINEER will meet with the Project Delivery Team and Contractor on -site to review field changes. • The ENGINEER shall attend the "Final' project walk through and assist with preparation of final punch list. ENGINEER will field verify all items on the punch list have been addressed. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o Red -Line Markups from the Contractor o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions o Requests for Information that result in changed work and/or quantities • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: o These Record Drawings were prepared using information provided by others and represent the as -constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of signed Final Drawings, modified and stamped as Record Drawings, on mylar for record storage. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the mylars. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file, DWF format, and DWG files. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 2 of 5 associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. A DWG for each design sheet shall be uploaded with all references bound in the DWG file. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053—org3.pdf and K-0320—org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755—org18.pdf PDF, DWF, and DWG files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • Three (3) plan revisions are assumed. • Three (3) site visits are assumed. • Five (5) RFI's are assumed. • Two (2) Change Orders are assumed. DELIVERABLES A. Construction Plan Revisions B. Response to Contractor's Request for Information C. Review of Change Orders D. Final Punch List items E. Record Drawings — 11" x 17" PDF, single DWF file, and AutoCAD DWG files City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 3 of 5 TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.4. Texas DepartmeRt ef TrraRSPGFtat+en(TxDQT) Permit • Meet negetiate aR d oeorrdinate to obtain annreyal of the ss111ng the agreement and/er permits • Completing all fnrmc/annlinations necessary. • S ihmitting forms/annlinations for GITV aR d TxDQT review • Submitting revised forms for agenov review. • Resnenrding to agenoY oemments aR d request-,. 9.5. Railroad Permit • Meet, negotiate and GGerdinate tG obtain approval of the agreement and/er permits. • Gemnleting all forms/annlinatiens necessary. • Submitting forms/annlioations for GITV review • Submitting revised fnrmc for agennv re�iie ni • Responding to agennv Gomments and requests. 9.6. Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • Submit construction documents to a TDLR licensed Registered Accessibility Specialist (RAS) for review. This only applies if the project pedestrian elements (sidewalk, curb ramps, and push buttons) cost exceed $50,000. • Completing all TDLR forms/applications necessary. • The ENGINEER shall request a final inspection from a TDLR licensed RAS no later than 30 calendar days after construction substantial completion. Final inspections shall be conducted on all projects with pedestrian elements, regardless of the cost of the items. The ENGINEER shall obtain the final inspection report from the RAS and submit to the CITY. • Responding to agency comments and requests. ASSUMPTIONS • ENGINEER will pay TDLR project registration, plan review, and final inspection costs. DELIVERABLES City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 4 of 5 A. None ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Bid phase services. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 5 of 5 ATTACHMENT B COMPENSATION Design Services for Traffic Signal and Paving Improvements at SH 183 (Alta Mere Drive) and Green Oaks Road City Project Number 103640 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate $/hour Senior Project Manager / Project Director $320 Senior Professional / Senior Project Engineer $299 Project Manager $257 Professional / Project Engineer $220 Analyst III / EIT III $188 Analyst II / EIT II $178 Analyst I / EIT I $173 Administrative $121 Intern $100 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 1 of 4 ATTACHMENT B COMPENSATION If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 2 of 4 FM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Kimley-Horn and Associates, Inc. Construction Phase Services $30,532.00 100% Proposed Sub -Consultants TOTAL $30,532.00 100% Project Number & Name Total Fee Sub Fee Traffic Signal and Paving Improvements at SH 183 (Alta Mere Drive) and Green Oaks Road, $30,532.00 $0.00 City Project Number: 103640 City of Fort Worth, Texas Attachment B Revised Date: 8/18/2025 Page 3 of 4 AN EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. 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O W a` N N O C _ — O a O N O M O c0 t0 V V O C s00d" w a c_ I. o c O C W 4 y u y 0 o n O O O O O O O O O O a � u d d y c N � y 7 f o z o W y D 0 w w 7 a c m O c_. Z r 2 a m m � o y c ._ C ? v c ❑ W ? L F f z p Lou) Z ar y H 3 ip y u p C c N C¢ r N E �' 0 u t aMQ9�rn 0 N>> O " N F d Z 0 N ❑ ❑ N C 245'; m a Om`3° E y c o m�-2 W m rn a r . E .� A a 0 N m 2 LL c o Z A 0 U 0. c 11. ? M U amKU� U m 0: w 0.. O 0 z Y N N O O . (O N M V W 0 r ap Ol V) Y >O _U E, a' R U O .@ d N O dN C aF- boo T ca O ~mm m Q C o f D U o of �° - O LO � C U 0 0 w E D (0 C D O ° I O 0- Q A)N C') ❑ U Q a FORTWORTH© Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Traffic Signal and Paving Improvements at SH 183 and Green M&C: Oaks - Engineering Amendment #1 CPN: 103640 CSO: 58166 DOC#: Date: To: Name Department Initials Date Out 1. Crystal Greene TPW-Bus Sppt 04/07/2026 2. Scott R. Arnold, Kimley-Horn Consultant SRA 04/06/2026 3. Philip Trinh TPW -initial -AV 04/06/2026 4. Chad Allen, PgM TPW - signature CC* 04/10/2026 5. Lissette Acevedo, Sr. CPO TPW -initial CN 04/13/2026 6. Patricia Wadsack, AD TPW -initial PLW 04/13/2026 7. Lauren Prieur, Director TPW - signature -a „e f 04/14/2026 8. Doug Black Legal - signature p 04/17/2026 9. Jesica McEachern CMO - signature CM 04/23/2026 10. Jannette Goodall CSO - signature a e" 04/24/2026 11. TPW Contracts TPW 12. CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: Bus Sppt: Crystal Greene; Prg Mgr: Chad Allen; Sr CPO: Lissette Acevedo DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: EYES ®No SAME DAY: EYES ❑No NEXT DAY: EYES [:]No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(&fortworthtexas.lzov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you! CONSTRUCTION CONTRACT ROUTING & TRANSMITTAL SLIP I F/j 01-19-2024, nidlmn FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Kimley-Horn and Associates, Inc. Subject of the Agreement: Amendment No. 1 to CSC No. 58166, an Engineering Services Agreement for the Construction Phase Services for the Traffic Signal and Paving Improvements at SH 183 (Alta Mere Drive) and Green Oaks Road Final Design Project M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 58166-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 103640 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.