HomeMy WebLinkAbout062089-A2 - General - Contract - Yeehaw Tractor Guys LLCCSC No. 62089-A2
AMENDMENT NO. 2
TO CITY OF FORT WORTH CONTRACT NO. 62089
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and Yeehaw Tractor Guys LLC ("Vendor"). City and Vendor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on October 7, 2024, the Parties entered into City Secretary Contract 62089,
a non-exclusive agreement for Vendor to provide channel mowing services to City
("Agreement");
WHEREAS, the Parties acknowledge that this is a non-exclusive agreement and there is
no guarantee of any specific amount of purchase;
WHEREAS, on December 3, 2024, the Parties amended the Agreement to increase the
total compensation amount allowed under the Agreement to reflect the total amount authorized by
Mayor and Council Communication No. M&C 24-0638;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to increase the
total annual amount of compensation under the Agreement from $226,000.00 to $276,000.00, and
authorize three automatic one-year renewal options for the same annual amount;
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
OFFICIAL RECORD
1 CITY SECRETARY
AMENDMENTS FT. WORTH, TX
Section 3, the Compensation provision of the Agreement, shall be deleted in its entirety and
amended to read as follows:
City will pay Vendor in accordance with the provisions of this Agreement, including
Exhibit 'B," which is attached hereto and incorporated herein for all purposes, and in accordance
with the Prompt Payment Act (Chapter 2251 of the Texas Government Code). Total annual
compensation under this Agreement will not exceed two hundred and seventy-six thousand
dollars ($276,000). The Vendor acknowledges that this is a non-exclusive agreement and there is
no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount
stated above is the total amount of funds available, collectively, for any Vendor that enters into an
agreement with the City under the relevant M&C or cooperative agreement and that once the full
amount has been exhausted, whether individually or collectively, funds have therefore been
exhausted under this Agreement as well. Vendor will not perform any additional services or bill
for expenses incurred for City not specified by this Agreement unless City requests and approves
in writing the additional costs for such services. City will not be liable for any additional expenses
of Vendor not specified by this Agreement unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3. CSC No. 62089-A2
ELECTRONIC SIGNATURE
CSC No. 62089-A2
This Amendment may be executed in multiple counterparts, each of which shall be
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
CSC No. 62089-A2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
On
Name: Jesica McEachern
Title: Assistant City Manager
04/23/2026
Date:
APPROVAL RECOMMENDED:
Lauren Prieur (Apr 15, 2026 15:45:01 CDT)
By: Name: Lauren Prieur
Title: TPW Director
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
Vendor:
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Yeehaw Tractor Gu s LLC.
By: Dakota Pickelsimer (Apr 9, 2026 08:28:40 CDT)
Name: Thomas Daniel
Title: Owner
Date:
04/09/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Christina Herrera
By:
Christina Herrera (Apr 15, 2026 13:33:33 CDT)
Name: Christina Herrera
Title: Senior Administrative Assistant
APPROVED AS TO FORM AND LEGALITY:
10
. 0
Name: Jordan P. Alvarez
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0638 (8/13/24)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT�WORTH
Ir
REFERENCE **M&C 24- 13P13P24-0166 CHANNEL
DATE: 8/13/2024 NO.: 0638 LOG NAME: MOWING SERVICES LSJ
TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Yeehaw Tractor Guys, LLC and Green
World Care Inc. for Channel Mowing Services in a Combined Annual Amount Up to
$226,000.00 for the Initial Term and Authorize Four Automatic One -Year Renewal
Options for the Same Annual Amount for the Transportation and Public Works
Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Yeehaw Tractor
Guys, LLC and Green World Care Inc. for channel mowing services in a combined annual amount up
to $226,000.00 for the initial term and authorize four automatic one-year renewal options for the same
annual amount for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department approached the Purchasing Division to secure
annual agreements for mowing services on city -owned channels. Purchasing Staff issued Request for
Proposal (RFP) Number 24-0166. The RFP consisted of detailed specifications describing the
required responsibilities and requirements to provide these services for the City of Fort Worth. The
RFP was advertised in the Fort Worth Star -Telegram on April 24, 2024, May 1, 2024, May 8, 2024 and
May 16, 2024.The City received four (4) responses.
An evaluation panel consisting of representatives from the Water and Transportation and
Public Works Departments reviewed and scored the submittals using Best Value criteria. The
individual scores were averaged for each of the criteria and the final scores are listed in the table
below.
Proposer IlEvaluation
Factors
a❑Fb
]F
c ][
d
Total
Score
Yeehaw Tractor Guys, LLC
24]F5.33
84.33
Green World Care Inc.
25
0
8.67
8.33
19.07R
7
Incircle Management Inc.
26
3.33
1.67
5.87
31.83Leon's
Landscaping Services,
LLC
20
5.67
1.67
6
16.071
Best Value Criteria
a. Bidders' qualifications, experience and references
b. Availability of personnel
c. Availability of equipment
d. Bidder's ability to meet the City's needs
e. Cost
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32344&councildate=8/13/2024 9/15/2025
M&C Review
Page 2 of 3
After evaluation, the panel concluded that Yeehaw Tractor Guys, LLC and Green World Care
Inc. presented the best value to the City and can provide and the necessary coverage; therefore, the
panel recommends that Council authorize agreements with Yeehaw Tractor Guys, LLC and Green
World Care Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendors' bids met specifications.
FUNDING: The maximum annual amount allowed under these agreements will be $226,000.00;
however, the actual amount used will be based on the needs of the department and available
budget. Funding is budgeted in the General Operating & Maintenance category in the Stormwater
Utility Fund for the Transportation and Public Works Department.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved
by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase off goods
or services is from sources that have negligible subcontracting or supplier opportunities.
AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution and
will end September 30, 2025.
RENEWAL OPTIONS: This agreements may be automatically renewed for up to four (4) one-year
renewal periods (October 1 to September 30). This action does not require specific City Council
approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Stormwater Utility Fund. Prior to an
expenditure being incurred, the Transportation and Public Works Department has the responsibility to
validate the availability of funds.
BQN\\
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
1 ID l ID Year (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1295 Yehaww Guys LLC.pdf (CFW Internal)
Reginald Zeno (8517)
Reginald Zeno (8517)
Lauren Prieur (6035)
Jo Ann Gunn (8525)
LaKita Slack -Johnson (8314)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32344&councildate=8/13/2O24 9/15/2025
M&C Review
Page 3 of 3
13P13P24-0166 CHANNEL MOW NG SERVICES LSJ TPW.docx (CFW Internal)
Approved MW E Waiver.pdf (CFW Internal)
FID TABLE Channel Mowing (2).xlsx (CFW Internal)
Form 1295 GW pdf (CFW Internal)
Sams Green World Care Inc.pdf (CFW Internal)
Sams Yehaww Guys LLC.pdf (CFW Internal)
SOS Green World Care Inc.pdf (CFW Internal)
SOS Yehaww Guys LLC.pdf (Public)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32344&councildate=8/13/2O24 9/15/2025
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2024-1171042
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Yeehaw tractor guys LLC
denton, TX United States
Date Filed:
06/04/2024
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth G
Date Acknowledged:
g
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 24-0166
Channel mowing services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Daniel, Thomas
Denton, TX United States
X
Pickelsimer, Dakota
Denton, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
tt y�
My name is "" E(yje- �f I' )ep and my date of birth is
My address is 6V611 ne_n4yts _ 41p
(street) (city) (state) (zip code) (country)
declare under penalty of perjury that the foregoing is true and correct.
Executed in ar\ County, State of I \-' IS —on the "} day of TN� , 20 -JLk.
(month) (year)
&ALO&__ r�wy/���/'l
Signature of authorized agent of contracting business entity
(Declarant)
corms proviaea by I exas Ltnics commission www.ethics.state.tx.us Version V4.1.0.d378aba0
FORT WDRTH,)
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Yeehaw Tractor Guys, LLC
Subject of the Agreement: Contract 62089 Amendment 2
M&C Approved by the Council? * Yes allo ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes allo ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No a
If unsure, see back page for permanent contract listing.
CSC 62089
Is this entire contract Confidential? *Yes ❑ No a If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 10/07/25
If different from the approval date.
Expiration Date: 10/06/26
If applicable.
Is a 1295 Form required? * Yes allo ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: Ifapplicable. N/A
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 13'No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.