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HomeMy WebLinkAbout064590-A1 - General - Contract - Renda Environmental, Inc.CSC No. 64590-Al CITY OF FORT WORTH AMENDMENT NO. 1 TO VENDOR SERVICES AGREEMENT WHEREAS, the City of Fort Worth, ("CITY"), and Renda Environmental, Inc. ("Vendor") entered into that certain Vendor Services Agreement for biosolids management services ("Agreement") effective January 21, 2026 (CSC No. 64590, M&C 25-1036); and WHEREAS, CITY and Vendor desire to amend the Agreement to revise the scope and associated fees and increase the contract amount by $1,250,000.00; NOW, THEREFORE, it is agreed by the CITY and Vendor as follows: Article I The Agreement is hereby revised to add an additional Scope of Work to Exhibit A, as shown on Amendment 01 to Exhibit A, which is attached hereto and incorporated herein for all purposes. Article II The Agreement is hereby revised to add an additional Price Schedule to Exhibit B which correlates to the additional scope of work, as shown on Amendment 01 to Exhibit B, which is attached hereto and incorporated herein for all purposes. Article III The Agreement is hereby amended to increase the overall contract amount by $1,250,000.00 for a revised annual amount of $6,650,000.00. Article IV All other provisions of the Agreement shall remain unchanged and in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: 04/26/2026 APPROVAL RECOMMENDED dwc g� Hard&r Christopher Harder Apr 17, 2026 16:29:03 CDT) Chris Harder, P.E. Director, Water Department Renda Environmental, Inc. Corey Wells CFO DATE: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX APPROVED AS TO FORM AND LEGALITY: M&C: 26-0229 Date: 3/31 /26 &aW.(,lra& 2026 16:54:27 CDT) Sr. Assistant City Attorney 0 4 nnpZI � C� fOHT�aa ATTEST: o. 7 o9•i°v � o ette S. Goodall City Secretary Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Sta".111 /. 4� Steven L. Nutter Water Systems Superintendent OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX AMENDMENT 01 TO EXHIBIT A SCOPE OF WORK 1) Vendor to maintain its current dewatering and liming equipment at the Fort Worth Biosolids Facility in order to provide the following services: a. Upon receipt of written approval from the City, Vendor shall utilize its onsite dewatering equipment to process biosolids for disposal in one of the permitted municipal solid waste landfills listed in this agreement. This shall be performed at a cost $64.35 per wet ton, with this rate subject to the annual CPI adjustment as detailed in this agreement. Landfill tipping fees are a pass through cost to the City. Additional landfilling requirements are detailed below. b. Upon receipt of written approval from the City, Vendor shall utilize its onsite dewatering and liming equipment to process Class AB biosolids for the purposes of beneficial reuse via land application. This shall be performed at a cost of $75 per wet ton, with this rate subject to the annual CPI adjustment as detailed in this agreement. Additional land application requirements are detailed below. c. The City shall reimburse the Vendor on a monthly basis for rental of equipment associated with dewatering activities. No additional fees or demobilizing costs shall be assessed to the City. See Exhibit B for monthly rental rates. d. In regards to feedstock from the Village Creek Water Reclamation Facility (VCWRF), The City will prioritize the production of the dried Class A pelletized product. In addition the City has the option of processing Biosolids using its own centrifuges or the existing Andritz belt filter presses in the original Dewatering Building. During these times, the processing of feedstock utilizing the Vendor's dewatering equipment may not be needed. Upon written notice from the City, the Vendor will either reduce or halt its belt pressing operations so that the City can prioritize its own drum dryer and/or dewatering operations. 2) Biosolids Dewatering Activities. a. Upon prior written approval by the City, Renda shall continue to utilize the temporary belt -filter press line to process the incoming feedstock from the VCWRF and/or dredged materials. i. Vendor will be responsible for supplying all personnel, polymer and lime for processing of biosolids via the temporary belt press line. ii. Vendor will provide, at no extra cost to the City, all maintenance and repair activities associated with its belt pressing operations. iii. Vendor will provide, at no extra cost, any temporary hoses, pipelines, or pumps to process dredged materials or feedstock via the temporary belt press line. iv. Vendor will be responsible for all handling and loading activities associated with any biosolids produced by the Vendor's dewatering equipment. v. Operate valves associated with the three onsite storage tanks. These activities will be done in coordination with City, specifically for those times when the feedstock is to be diverted to dryer facility operations. vi. Odor Control Best Management Practices at the Biosolids Dewatering Facility. Due to recent odor impacts on the surrounding community, it is imperative that steps be implemented to reduce the potential for offsite odors. This includes minimizing the quantities of stockpiled materials (weather permitting), minimizing hold times prior to hauling materials offsite, as well as other potential odor control measures. The City will work with Renda to identify and implement needed odor control measures, and may consider a contract amendment to implement any mutually agreeable solution(s). vii. Odor monitoring shall be completed daily utilizing protocol and reporting system approved by the City. If vendor is not working during a given day the vendor shall notify the City a day in advance so that the City can arrange to perform the odor monitoring event. 3) Class AB Biosolids Land Application a. Vendor is responsible for ensuring that belt pressed materials that are to be land applied meet Class AB standards and requirements, including those for pathogens and vector attraction reduction. b. Vendor is responsible for obtaining any land application agreements with landowners. c. Any trucks utilized for land application activities will have their tare weighs established and verified once per quarter. Fuel tanks on the trucks will be full at the time or each weighing. d. Vendor is responsible for retaining the services of a qualified third party contractor to perform routine calibrations and maintenance of the offite truck scales (once per quarter). e. Vendor will maintain the $bmm 1 -year term pollution policy with PFAS coverage for land application activities. In the event the premium exceeds the $105,000 cost from the prior agreement, Vendor and City will discuss potential reimbursement of excess, if any. 4) Landfillin a. Vendor produced biosolids that are destined for landfilling will not receive lime treatment. b. On a daily basis, the Vendor's On -site Supervisor shall communicate with area landfills to determine whether or not they are willing to accept loads of Vendor produced belt pressed materials, and if so, how many. The On -Site Supervisor shall then coordinate with City on proposed shipments to the landfills. City will have final approval on which landfills will be utilized for material disposal. c. All landfill tipping fees will be a pass -through cost to the City. d. For billing purposes, measurement of the wet tonnage transported to the landfills will be determined by the weigh-in and weigh -out readings from the certified truck scales located at each landfill. 5) Regulatory Services a. Comply with all Federal, State, and City of Fort Worth laws and regulations. b. Vendor shall perform land application activities in accordance with 40 CFR Part 503, 30 TAC Chapter 312, as well as TPDES permit requirements c. Vendor will be responsible for ensuring that all Class AB materials meet Federal and State processing requirements, including those for pathogens and vector attraction reduction. d. Vendor shall perform sampling and analysis of Class AB materials, including odor monitoring at the fields and at the biosolids facility, to meet applicable TPDES permit and landfill requirements.. e. Vendor is responsible for cleaning up any spills associated with its contractual obligations, including during transportation to landfills and land application. Vendor will promptly notify the City of any spills that occur on public roadways. Vendor's Spill Response Plan shall be updated as needed and appropriate to include any necessary response procedures. f. Vendor shall document and maintain records for the regulatory activities associated with this scope of work. Promptly provide copies of regulatory documents to the City upon request. Coordinate with the City on submittal of the Biosolids Annual Reports and Quarterly Odor Control Reports. g. Vendor is responsible for compiling all required information for the TCEQ monthly land applications schedules. Vendor will submit this information to the TCEQ by the 2151 day of each calendar month. A copy of the land application schedule will be forwarded to the City. h. Vendor is responsible for noticing land application sites with TCEQ. 6) Monthly Reimbursement for Services. Vendor will be reimbursed on a monthly basis for the activities outlined in this amendment. The City will work with Renda on developing a monthly invoice that includes details on all required information. AMENDMENT 01 TO EXHIBIT B RATESCHEDULE 1) The City shall reimburse the Vendor on a monthly basis for rental of the following equipment associated with dewatering activities. No additional fees or demobilizing costs shall be assessed to the City. DEWATERING EQUIPMENT MONTHLY RENTAL FEE Rentals Units Unit Cost Total/Month Belt Press 6 $14,500 $87,000 Mix Tank 2 $2,000 $4,000 Lime System 1 $4,000 $4,000 Lime Storage Tank 2 $5,000 $10,000 Water Return Pump 1 $7,500 $7,500 Total = $112,500 2) For materials processed using the Vendor's rental belt presses the following rates shall apply: Renda Belt Pressing Operations Belt pressed material to landfill* $64.36 Belt pressed material to land application $75.00 *does not include tipping fees 4/13/26, 4:51 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FflR� H REFERENCE **M&C 26- 6025-0259 BIOSOLIDS DATE: 3/31/2026 NO.: 0229 LOG NAME: TRANSPORTATION & DISPOSAL SNB WATER-AMEND1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of Amendment No. 1 to an Agreement with Renda Environmental, Inc. for Biosolids Transportation and Disposal to Increase the Annual Contract Amount by $1,250,000.00 for a Revised Annual Amount Up to $6,650,000.00 RECOMMENDATION: It is recommended that the City Council authorize Amendment No. 1, in an amount up to $1,250,000.00, to City Secretary Contract No. 64590 with Renda Environmental, Inc. for biosolids transportation and disposal to include additional equipment rental and land application pricing options for a revised annual amount up to $6,650,000.00. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to City Secretary Contract No. (CSC) 64590 to add equipment rental and land application pricing options increasing the potential annual contract amount by $1,250,000.00 for a revised annual contract amount up to $6,650,000.00. On November 11, 2025 M&C 25-1036 authorized an agreement with Renda Environmental, Inc. to transport and dispose of biosolids for an annual amount up to $5,400,000.00. This amendment will provide the Water Department with rental pricing for backup biosolids dewatering equipment as needed to ensure reliable operations and provide cost effective biosolids disposal pricing options via land application in the event that landfill capacities for dewatered biosolids are limited. The revised maximum annual amount under this agreement will be $6,650,000.00; however, the actual amount spent will be based on the needs of the department and available budgets. Funding is budgeted within the Water Department's operating budget, as appropriated. This agreement will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Fund Department Account ID Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department ID Account Project ID Program Activity Budget Year Reference # Chartfield 2) Amount apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34272&counciIdate=3/31 /2026 1 /2 4/13/26, 4:51 PM Submitted for City Manager's Office by_ M&C Review Jesica McEachern (5804) Originating Department Head: Additional Information Contact: ATTACHMENTS Chris Harder (5020) Chris Harder (5020) 6025-0259 BIOSOLIDS TRANSPORTATION & DISPOSAL SNB WATER-AMEND1 FundsAvail.docx (CFW Internal) 6025-0259 BIOSOLIDS TRANSPORTATION AND DISPOSAL SNB WATER-AMEND1 FID Table (WCF 03.09.26).xlsx (CFW Internal) Form 1295 Certificate 101503490 3-9-26.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp? I D=34272&counciIdate=3/31 /2026 2/2 FORT WORTH. i City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Renda Environmental Inc Subject of the Agreement: Biosolids management services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ CSCO 64590 (this will be amendment 1) If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Date signed by ACM If different from the approval date. Expiration Date: One year from effective date If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.