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Home My WebLink About057606-R4 - General - Contract - FW Services, Inc. dba Pacesetter Personnel ServicesCSC No. 57606-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 16, 2026 FW Services, Inc Attn: Mark Birenbaum P.O. Box 2146 Houston, TX 77252-2324 Re: Contract Renewal Notice Contract No. CSC No. 57606 (the "Contract") Renewal Term No. 4: May 24, 2026 to May 23, 2027 The above referenced Contract with the City of Fort Worth expires on May 23, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its fourth renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Allison McNamara, Assistant Director -General Manager Will Rogers Memorial Coliseum City of Fort Worth Public Events (817)-392-5982 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH k[VW&__ By: Dianna Giordano (Apr 24, 2026 14:25:40 CDT) Name: Dianna Giordano Title: Assistant City Manager APPROVAL RECOMMENDED: By: Cynthia Serrano (Apr 24, 2026 14:11:53 CDT) Name: Cynthia Sanchez Serrano Title: Director- Public Events ATTEST: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Allison McNamara Title: Assistant Director -General Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor C. Paris Assistant City Attorney oo� onrk°da CONTRACT AUTHORIZATION: M&C: C r,��pOcnaRzns44o By: ` 22-0201 & 24-0163 Name: Jannette Goodall Title: City Secretary FW Services, Inc By: ! V Ark a i rot wiv Name: Mark Birenbaum Title: Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 24- 25P22-0201 MANUAL DATE: 2/27/2024 NO.: 0163 LOG NAME: LABOR PERSONNEL SERVICES CO 2 CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 57606 with FW Services, Inc. d/b/a Pacesetter Personnel Services for Manual Labor Personnel Services in an Amount of $376,250.00 for an Increased Annual Amount Up to $2,131,250.00 for the Remainder of the Current and All Subsequent Renewal Terms for the Public Events Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 57606 with FW Services, Inc. d/b/a Pacesetter Personnel Services for manual labor personnel services in the amount of $376,250.00 for an increased annual amount up to $2,131,250.00 for the remainder of the current term, and all future renewal options for the Public Events Department. DISCUSSION: In 2021, the Public Events Department approached the Purchasing Division for assistance with securing an agreement for manual labor personnel services that will be used for the preparation of events related to set-ups and maintaining event spaces for various City of Fort Worth events. Purchasing Staff issued an Invitation to Bid (ITB) that described the personnel requirements and duties. After conducting an Invitation to Bid, FW Services, Inc. d/b/a Pacesetter Personnel Services was awarded the contract. On March 29, 2022, by and through Mayor and Council Communication (M&C) 22-0201, the Fort Worth City Council authorized the execution of City Secretary Contract (CSC) 57606, a services agreement with FW Services, Inc. d/b/a Pacesetter Personnel Services for manual labor personnel services in an annual amount up to $1,705,000.00 for the initial term, and four one-year renewal options in the same amount for the Public Events Department. The Public Events Department requires additional authorization to order more services. As authorized by the Fort Worth City Code, an administrative change order or increase could be made by the City Manager up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. Accordingly, Amendment No. 1 to CSC 57606 was executed administratively in January of 2024 and increased the contract by $50,000.00. With this M&C, the Public Events Department requests authorization to execute a second amendment to increase the contract amount up to the maximum amount of 25\% of the original contract amount, as permitted by Chapter 252 of the Texas Local Government Code, for the current term and all future renewals. Accordingly, with this M&C, Council will authorize an amendment to CSC No. 57606 to increase the contract amount by an additional $376,250.00 for a new total annual contract amount not to exceed $2,131,250.00. Funding is budgeted in the Other Contractual Services account of the Culture and Tourism Fund. FW Services, Inc. d/b/a Pacesetter Personnel Services did not commit to the Business Equity Goal of 10\%, but submitted a Good Faith Effort from the original executed contract. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31870&councildate=2/27/2024 4/27/2026 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Culture & Tourism Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Culture and Tourism Department has the responsibility to validate the availability of funds. O_ Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: William Johnson (5806) Originating Department Head: Michael Crum (2501) Additional Information Contact: Andrea Wright (2502) ATTACHMENTS 22-0027 waiver.pdf (CFW Internal) 25P22-0201 MANUAL LABOR PERSONNEL SERVICES CO 2 funds availabilitypdf (CFW Internal) FID CSC57606-A1.xlsx (CFW Internal) image.ipg (CFW Internal) image.jpg (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31870&councildate=2/27/2024 4/27/2026 FORT WORTHO City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: FW Services, Inc Subject of the Agreement: Contract No. CSC No.57606 Renewal Term No. 4: May 24, 2026 to May 23, 2027 M&C Approved by the Council? * Yes ❑ No 21 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 21 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: May 24, 2026 If different from the approval date. Expiration Date: May 23, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.