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Home My WebLink About057612-R4 - General - Contract - Mansfield Oil Company of Gainesville, Inc.CSC No. 57612-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 1, 2026 Mansfield Oil Company of Gainesville, Inc. Attn: Dan Luther 1025 Airport Parkway SW Gainesville, GA 30501 Re: Contract Renewal Notice City Secretary Contract No. 57612 (the "Contract") Renewal Term No. 4: June 1, 2026 to May 31, 2027 The above referenced Contract with the City of Fort Worth expires on May 31, 2026 (the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same terms and conditions. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, GDhnz nw '_Chowu Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-8538 Christina.thomasgfortworthtexas. gov Contract Renewal Page 1 of 2 CITY OF FORT WORTH By: Valerie Washington (Apr 23, 2026 17:41:04 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 04/23/2026 .... • ulul_ �l0 a b By:°" Name: Marilyn Marvin Title: Property Management Director ATTEST: By: (J Name: Jannette Goodall Title: City Secretary Mansfield Oil Company of Gainesville, Inc. By: Utl-is cx-tef- Name: Chris Carter Title: Sr. Mgr. Bids & Sales Analysis Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Eliana Guevara Title: Asst. Property Management Director APPROVED AS TO FORM AND LEGALITY: By: Name: Jordan Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0376 Date Approved: 05/24/2022 Form 1295 Certification No.: 2022-879664 Contract Renewal Page 2 of 2 CSC No. 57612 - R4 - Mansfield Oil Final Audit Report 2026-04-01 Created: 2026-04-01 By: Rebecca Chalmers (RChalmers@mansfieldoil.com) Status: Signed Transaction ID: CBJCHBCAABAAOvYt2-3zX5NUW5Pbdvlgg1GpSnVhRmQr "CSC No. 57612 - R4 - Mansfield Oil" History Document created by Rebecca Chalmers (RChalmers@mansfieldoil.com) 2026-04-01 - 6:56:15 PM GMT Document emailed to Chris Carter (ccarter@mansfieldoil.com) for signature 2026-04-01 - 6:56:19 PM GMT Email viewed by Chris Carter (ccarter@mansfieldoil.com) 2026-04-01 - 6:56:43 PM GMT Document e-signed by Chris Carter (ccarter@mansfieldoil.com) Signature Date: 2026-04-01 - 6:57:09 PM GMT - Time Source: server Agreement completed. 2026-04-01 - 6:57:09 PM GMT 0 Adobe Acrobat Sign CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2022-879664 Mansfield Oil Company of Gainesville, Inc. Gainesville, GA United States Date Filed: 04/28/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Plano Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2022-0247-AC Fleet Fuel Card and Related Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is David Zarfoss and my date of birth is My address is 1025 Airport Parkway SW Gainesville GA , 30501 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Hall County, State of Georgia on the 28 day of April 20 22 (month) (year) A �G�fi�Gdi �Cv2�Bd2 SignatuKe of a orized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worl h, Texas FORT WORTFI -'*40� DATE: 5/24/2022 REFERENCE **M&C 22- LOG NAME: 13PILA FUEL CARD AND RELATED NO.: 0376 SERVICES AR PMD CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Mansfield Oil Company of Gainesville, Inc., Using an Interlocal Agreement with the City of Plano for Fleet Fuel Cards and Related Services in an Annual Amount Up to $7,000,000.00 and Authorize Five One -Year Renewal Options for the Same Amount for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with Mansfield Oil Company of Gainesville, Inc., using an Interlocal Agreement with the City of Plano for fleet fuel cards and related services in an annual amount up to $7,000,000.00 and authorize five one-year renewal options for the same amount for the Property Management department. DISCUSSION: In May 2022, the Property Management Department requested that the Purchasing Division enter into an agreement for fleet fuel cards and related services. City departments will utilize these fuel cards to refuel City vehicles and equipment when service centers are not available in their area or when vehicles travel out of town. The City of Fort Worth's (City) current contract will expire on May 30, 2022. In March 2022, The City of Plano issued Request for Proposal (RFP) No. 2022-0247-AC. The Solicitation was advertised in the Dallas Morning News on March 18, 2022 and March 25, 2022 as well as being posted on www.dallasnews.com and www.ionwave.com. The City of Plano received one proposal in response to the RFP from Mansfield Oil Company of Gainesville, Inc. The proposal was evaluated by a committee that included a representative of the City of Fort Worth. Evaluation factors included Past Performance, Card Acceptance, Coverage Area, Electronic Capability, Card Control, Customer Support and Pricing. Mansfield's proposal was determined to be the best evaluated offer. Mansfield will provide fleet fuel cards with pricing of 0.75 percent (3/4 of 1 percent) discount off of retail pricing for all types of fuel (Unleaded, Unleaded — Mid Grade, Unleaded — Premium, E85 and Diesel — Regular). There are 3,700 fueling locations that accept Mansfield's fleet fuel card in Tarrant County, Dallas County, Denton County and Collin County. Also, there are 19,400 fueling stations that accept Mansfield's fleet fuel card in the State of Texas. COOPERATIVE PURCHASE — Mansfield agreed to extend prices and terms to all entities who have entered into or will enter into Cooperative Purchasing Agreements. State Law provides that a local government is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Local Government Code and by doing so satisfies any state law requiring local governments to seek competitive bids for items. City of Plano Contract No. 2022-0247-AC was competitively bid to increase and simplify the purchasing power of local government entities. FUNDING- Funding is budgeted in the Fleet Fuel Card Purchases account of the Property Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund of which approximately $1 M will be available to spend for Fiscal Year 2022 towards this contract. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00, and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon the City Council's approval, the term of the Agreement will begin June 1, 2022 and expire May 31, 2023 to correspond with the City of Plano's Cooperative Contract. RENEWAL OPTIONS — This Agreement may be renewed for up to five additional one-year terms at the City's option in accordance with the City of Plano's contract. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fleet & Equipment Sery Fund, as appropriated to support the approval of the above recommendation and execution of the purchase agreement. Prior to an expenditure being made, the Property Management department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) A'ja Robertson (8585) 13PILA FUEL CARD AND RELATED SERVICES AR PMD funds availability.pdf (CFW Internal) 13PILA FUEL CARD AND RELATED SERVICES AR PMD Updated FID.xlsx (CFW Internal) Form 1295 Certificate 100902092 Signed.pdf (CFW Internal) FuelCardFID.xlsx (CFW Internal) MansfieldSAMs.pdf (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Mansfield Oil Company of Gainesville, Inc. Subject of the Agreement: Purchase Agreement with Mansfield Oil Company of Gainesville, Inc. upon an Interlocal Agreement between the City of Fort Worth and City of Plano. The Contractor shall provide all labor, supervision, materials and equipment necessary for Fleet Fuel Card and Related Services. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.