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HomeMy WebLinkAbout065100 - General - Contract - Texas Grandparents Raising Grandchildren, Inc.CSC No. 65100 MEMO ANDUM OF AGREEMENT BETWEEN THE CITY OF FORT WO TH AND TEXAS GRANDPARENTS RAISING GRANDCHILDREN, INC This Memorandum of Understanding ("Memorandum") is made and entered into by and between TEXAS GRANDPARENTS RAISING GRANDCHILDREN, INC ("TXGRG"), a nonprofit corporation, and the CITY OF FORT WO TH ("City"), a home -rule municipal corporation of the State of Texas acting by and through its duly -authorized Assistant City Manager, to document the relationship between the two entities. City and TXGRG may be referred to herein individually as a "Parry" or collectively as the "Parties." I. BACKGROUND AND PURPOSE 1. City desires to have the Fort Worth Public Library ("Library") engage the residents of Fort Worth by supporting education and outreach opportunities. 2. Library's mission is to build a community of learners, dreamers, and doers. This is achieved through library services in multiple City locations, including programs and partnerships inside and outside the library buildings. 3. TXGRG's mission is to advocate for and empower grandparents raising grandchildren by providing access to resources, information, and support. 4. Parties desire to work together with the common goal of conducting information sessions for FWPL patrons on senior resources available in Fort Worth, Texas. 5. This Memorandum represents the intent of the Parties to memorialize the understanding of the Parties and their desire to ensure positive cultural outcomes for the residents of Fort Worth. 6. TXGRG will provide one (1) support group per month for eighteen (18) months at one of the FWPL locations. Location will be identified and confirmed via email. H. TERM This Memorandum shall last for eighteen (18) months beginning on the date that this Memorandum is executed by the City' s Assistant City Manager ("Effective Date"), unless terminated earlier in accordance with this Memorandum. This Memorandum may be renewed annually under the same terms and conditions upon the written mutual agreement of the Parties. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 1of7 M. OBLIGATIONS TXGRG will provide a speaker for each support group 2. TXGRG will send out invitations to grandparents who are raising grandchildren to attend monthly support groups. 3. TXGRG will create an agenda and sign -in sheet for each support group 4. TXGRG will recruit or secure partnerships with multiple stakeholders addressing the needs of families participating in the support groups. 5. TXGRG will assist with outreach through online social media engagement and promoting throughout the local community. 6. TXGRG will provide incentives per support groups. 7. TXGRG support groups will be scheduled once a month. 8. FWPL and TXGRG will coordinate at least three (3) social media posts per season. FWPL communications team will determine timing and channel. 9. FWPL will host a Community Outreach in -reach Parent & Caregiver Cafe. 10. FWPL will provide tables and chairs. 11. FWPL will provide the meeting space at no cost. 12. FWPL will provide projection equipment. 13. FWPL will provide community outreach presentations. 14. FWPL will provide giveaway books at appropriate times. 15. FWPL will collect a parent survey to be completed at the end of each support group. 16. FWPL will provide light, non-alcoholic, refreshments. The Parties acknowledge and agree that no funds or other monetary compensation shall be exchanged between the City and TXGRG under this Agreement. Each Party shall bear its own costs associated with performing its respective obligations hereunder. This Agreement is not a contract for goods or services requiring payment and does not create any financial obligation on the part of the City. Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 2 of 7 s Memorandum may be terminated by either Parry without cause with thirty (30) days written notice. V. CORRESPONDENCE All notices required or permitted under this Memorandum shall be conclusively determined to have been delivered when (i) hand -delivered to the other Parry, or its authorized agent, employee, servant, or representative, or (ii) received by the other Party or its authorized agent, employee, servant, or representative by reliable overnight courier or United States Mail, postage prepaid, return receipt requested, at the address stated below or to such other address as one Party may from time to time notify the other in writing. CITY City of Fort Worth Library Director 100 Fort Worth Trail With copy to: Assistant City Attorney 100 Fort Worth Trail Fort Worth, Texas 76102 TEXAS GRANDPARENTS RAISING GRANDCHILDREN, INC Mercedes Bristol 7719 Barhill Post San Antonio, TX 78254Fort Worth, Texas 76102 TXGRG and City agree to notify the other Party of any change in address. VI. GOVERNING LAW/VENUE If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Memorandum, the venue for such action shall lie in state courts located in Tarrant County, Texas, or the United States District Court for the Northern District of Texas — Fort Worth Division. This Memorandum shall be construed in accordance with the laws of the State of Texas. Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 3 of 7 VII. INSURANCE Insurance. Platicas AzulesFW must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit General Requirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the City of Fort Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102,. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 4 of 7 Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. VIII. SOVEREIGN IMMUNITY Nothing herein constitutes a waiver of City's sovereign immunity. IX. LIABILITY AND INDEMNITY Nothing herein constitutes a waiver of TXGRG's liability or requires City to indemnify or hold TXGRG or any third parry harmless from damages of any kind or character. LIABILITY — TXGRG WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF TXGRG, ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. GENERAL INDEMNIFICATION — TXGRG HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS, AGENTS, REPRESENTATIVES, SERVANTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO TXGRG'S BUSINESS AND ANY RESULTING LOST PROFITS) AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 5 of 7 OF TXGRG, ITS OFFICERS, AGENTS, REPRESENTATIVES, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. X. RIGHT TO AUDIT If any money is exchanged as part of this Memorandum, then the City shall have the right to audit the fmancial and business records of the TXGRG that relate to any monetary exchange under this Memorandum ("Records") at any time during the term of the Memorandum and for three (3) years thereafter. It is expressly understood that no money is being exchanged as part of this Memorandum. XI. SIGNATURE AUTHORITY The person signing this Memorandum hereby warrants that he or she has the legal authority to execute this Memorandum on behalf of his or her respective Parry, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the person or entity. The other Parry is fully entitled to rely on this warranty and representation in entering into this Memorandum. Should that person or entity not be authorized, the terms and conditions of this Memorandum shall be binding as against the signatore and she shall be subject to the terms and conditions of this Memorandum. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 6 of 7 IN WITNESS WHEREOF, the parties hereto have executed this Memorandum in multiples. CITY: By: Dana Burghdoff (Apr 4, 2026 1 . 5:36 CDT) Dana Burghdoff Assistant City Manager 04/24/2026 Date: For City of Fort Worth internal processes: APPROVAL RECOMMENDED: ,X&- By: Midori Clark (Apr 24, 2026 09:03:49 CDT) Midori Clark Library Director APPROVED AS TO FORM AND LEGALITY: By: Taylor Paris Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A FORM 1295: N/A TEXAS GRANDPARENTS RAISING GRANDCHILDREN, INC : Mercedes Bristol Executive Director 04/23/2026 Date: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. o X M►."Q 0 April Jacquez (Apr 22, 2026 16:33:13 CDT) April Jacquez-Cobian Sr. Contract Compliance Specialist ATTEST: o-IO RTn�+dd `. 61611 c e C1. 8 d 07_e J °cQan�� aa4 By: Memorandum of Agreement TEXAS GRANDPARENTS RAISING GRANDCHILDREN Page 7of7 Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Grandparents Raising Grandchildren, Inc Subject of the Agreement: information sessions for FWPL patrons on senior resources available M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: ACM signature date If different from the approval date. Expiration Date: 18 months after ACM signature date If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.