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HomeMy WebLinkAbout059754-R3 - General - Contract - BrightView Landscape Services, Inc.CSC No. 59754-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 21, 2026 BrightView Landscape Services, Inc. Attn: Mike Murphy or Whom It May Concern 2830 N. Beach Street Fort Worth, TX 761 1 1 Re: Contract Renewal Notice — 3rd Renewal Plant Beds and Exterior Grounds Maintenance Contract CSC No. 59754 (M&C 23-0553) Original Contract Amount: $150,000.00 First Renewal Amount: $165,000.00 Second Renewal Amount: $181,500.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $199,650.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortwortlitexas.gov/purcliasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, -57 Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page t of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH 1 By: Name: Jesica McEachern Title: Assistant City Manager Date: 04/26/2026 APPROVAL RECOMMENDED: ' Hard BY: Christopher Harder Apr 10, 2026 07:42:4o CDT) Name: Chris Harder Title: Water Department Director ATTEST: CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: byShalaa Ber land (Apr 7, 2026 15:15:58 CDT) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: aajg� By: Douglas Black (Apr 24, 2026 07:58:22 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney _0616r �y G=ptl AUTHORIZATION: I; M&C:23-0553 a,¢Xo�66�d Date Approved: 6/27/2023 By: Name: Jannette S. Goodall Title: City Secretary t-nm ru ACTOR Bright View Landscape Services, Inc. By: Name: Corey McCort Title: RVP Date: 4/7/2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 Contract Renewal Purchase of Goods (4.02.25) City of Fort Worth, Texas Mayor and Council Communication DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0553 LOG NAME: 13P ITB 23-0048 PLANT BED MAINTENANCE SERVICES AW WTR SUBJECT (ALL) Authorize Execution of an Agreement with BrightView Landscape Services, Inc. for Plant Bed Maintenance Services for the Water Department in an Annual Amount Up to $150,000.00 for the Initial Term and Authorize Four, One -Year Renewals in the Amount of $165,000.00 for the First Renewal, $181,500.00 for the Second Renewal, $199,650.00 for the Third Renewal, and $219,615.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with BrightView Landscape Services, Inc., for plant bed maintenance services for the Water Department in an annual amount up to $150,000.00 for the initial term and authorize four, one-year renewals in the amount of $165,000.00 for the first renewal, $181,500.00 for the second renewal, $199,650.00 for the third renewal, and $219,615.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for plant bed maintenance services on an as -needed basis. Under the proposed agreement, the vendor will provide monthly plant bed maintenance services for the water and wastewater treatment plants. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the equipment needed to perform services, the detailed plant bed maintenance services to be performed, the procedures the vendor must follow to verify the services are completed, and the process to reschedule services in the case of inclement weather. The ITB was advertised in the Fort Worth Star -Telegram on March 22, 2023, March 29, 2023, April 5, 2023, April 12, 2023, April 19, 2023, and April 26, 2023. The City received one response. An evaluation panel consisting of representatives from the Water and Transportation Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final score is listed in the table below. Best Value Criteria: a. Contractor's experience and references b, Contractor's ability of plants and equipment to perform services c. Contractor's time to respond to service requests d. Cost of service After evaluation, the panel concluded that BrightView Landscape Services, Inc. presented the best value. Therefore, the panel recommends that Council authorize agreement with BrightView Landscape Services, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 10% to ensure the City is able to meet demand. The total compensation for the initial term of the contract shall not exceed $150,000.00, $165,000.00 for the first renewal, $181,500.00 for the second renewal, $199,650.00 for the third renewal, and $219,615.00 for the fourth renewal. FUNDING: The maximum amount allowed under this agreement for the initial term will be $150,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services account of the Water and Wastewater Departments rollup within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this Mayor & Council Communication. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term, ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: BrightView Holdings, Inc FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Christopher Harder 5020 Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Bright View Landscape Services, Inc. Subject of the Agreement: Plant Beds and Exterior Grounds Maintenance M&C Approved by the Council? * Yes © No ❑ If so, the U&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what in1brination is Confidential and the page it is located. Effective Date: 7/11/2026 If different f►•om the approval date. Expiration Date 1J'applicable. 7/10/2027 Is a 1295 Form required? * Yes ❑ No *If*so, please ensure it is attached to the approving HOC or attached to the conlracl. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.