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HomeMy WebLinkAbout057955-R4 - General - Contract - Custom Truck One SourceCSC No. 57955-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 21, 2026 Custom Truck One Source Attn: David Mills 7701 Independence Avenue Kansas City, MO 64125 Re: Contract Renewal Notice City Secretary Contract No. 57955 (the "Contract") Renewal Term No. 4: June 14, 2026 to June 13, 2027 The above referenced Contract with the City of Fort Worth expires on June 13, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at bgp:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C-Dht;iftinc Zh6m u Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-8538 Christina.tho mas(afortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CITY OF FORT WORTH ✓& Y�1 By: Valerie Washington (Apr 27, 2026 13:56:38 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 04/27/2026 APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: oFrpon 'ra4 hg �,nm� J� aan a� aeoa BY: l/ll Name: Jannette Goodall Title: City Secretary Custom Truck One Source By: Name: David Mills Title: Production Operations Manager Date: 04/23/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. CA — By: Jeffrey Cope (Apr 23, 2026 12:30:28 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0449 Date Approved: 06/14/2022 Form 1295 Certification No.: 2022-865258 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 06/14/22 M&C FILE NUMBER: M&C 22-0449 LOG NAME: 13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize the award of non-exclusive purchase agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual amount for the Property Management Department DISCUSSION: The Property Management Department approached the Purchasing Division to procure an agreement for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of vehicles, off -road equipment and other related equipment. The Purchasing Division issued an Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs required to maintain the vehicles and equipment. The ITB was advertised in the Fort Worth Star -Telegram from December 15, 2021 through January 6, 2022 and 11 responses were received. Staff evaluated the responses based on a Best -Value criteria, which included (a) availability of resources to perform services with qualified personnel, (b) bidder's qualification and certification, (c) experience working with government/similar size organization, (d) cost. The individual scores were averaged for each of the criteria and the final scores listed in the following table. Upon review of the bid submissions, scores and pricing, Purchasing staff recommends awarding a non-exclusive agreement with all bidders. Evaluation Factors Bidders Ell JE2 Pricing Total Score Custom Truck One Source, 15 20 0 23.5 L.P. Daco Fire Equipment 15 17 40 61.5 Franks Used Alighning, 15 17 0 21.5 Inc. Grapevine DCJ, LLC 15 18 0 22 Hundley Hydraulics 15 19 0 22.5 Metro Fire 15 23 0 25 CDA Hydraulic Solitons 15 20 0 23.5 dba Pirtek Adams Welding Co, Inc., 15 20 0 23 dba Shaw Bros Welding Soutwest International Trucks, Inc. 15 22 0 25 Texas Kenworth Co. dba 15 24 0 26 MHC Kenworth Zimmerer Kubota and 15 18 0 22 Equipment, Inc. FUNDING: The maximum annual amount allowed under this agreement will be $1,305,278.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Fleet Services Outside Rep & Maintenance account of the Property Management Fleet Parts & Fuel Inventory Department's Fleet & Equipment Services Fund. BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Anthony Rousseau 8338 Steve Cooke 5134 Cynthia Garcia 8525 Ashley Kadva 2047 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2022-865258 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Custom Truck One Source Kansas City, MO United States Date Filed: 03/25/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0017 22-0017 Heavy Duty Repair and Service 4 Name of Interested Party City, State, Country (place of business Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party, ❑ X 6 UNSWORN DECLARATION My name is lenna Maller and my date of birth is 5/4/1985 My address Is 3112 B. State Road 124 Bluffton IN 46714 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Wells County, State of Indiana on the 25 day of March 20 22 (month) (year) , Signature of authorized agent of contracting business entity (Declarant) rurrns pruviueu by r exas ctmcs commission www,etmcs.state.tx.us Version V1.1.191b5cdc FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Custom Truck One Source Subject of the Agreement: Non-exclusive services agreements to multiple bidders to provide repairs, maintenance, and purchase of parts for a variety of heavy duty vehicles, lawn, and marine equipment in the City's fleet. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.