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HomeMy WebLinkAbout024975 - Construction-Related - Contract - Kimley-Horn and Associates, Inc.CITY SECRETARY CITY OF FORT WORTH, TEXAS CONTRACT NO. _AJHZ5 STANDARD AGREEMENT FOR PLANNING AND ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Kimley-Horn and Associates, Inc. (the "CONSULTANT"), for a PROJECT generally described as: Planning and Engineering Services for Phase I - Conceptual Urban Design and detailed Streetscape Improvements plan for the North Main corridor between Tarrant County Courthouse and 28`h Street in the Historic Stockyards and Phase II — Engineering plans and Construction documents for the first construction phase of the project. Article I Scope of Services The Scope of Services is set forth in Attachment A. Article II Compensation The CONSULTANT's compensation is set forth in Attachment B. Consultant's total compensation shall not exceed $280,000. Article III Terms of Payment Payments to the CONSULTANT will be made as follows: A. Invoice and Payment (1) The CONSULTANT shall provide the CITY sufficient documentation to reasonably substantiate the invoices. (2) Monthly invoices will be issued by the CONSULTANT for all work performed under this AGREEMENT. Invoices shall be based upon the percent completion for each task. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to the CONSULTANT for billings contested in good faith within 60 days of the amount due, the CONSULTANT may, after giving seven (7) days' written notice to CITY, i��9N A G?[ co suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the CONSULTANT shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the CONSULTANT Amendments to Article IV, if any, are included in Attachment C. A. - General The CONSULTANT will serve as the CITY's consulting representative under this Agreement, providing professional consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the CONSULTANT's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or transportation planning consultants performing the same or similar services at the time such services are performed. C. Preparation of Drawings The CONSULTANT will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the CONSULTANT shall not be liable for the use of such drawings for any project other than the PROJECT described herein. D. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The CONSULTANT shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or qualify or performance by third parties; quality, type management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the CONSULTANT makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT's opinions, analyses, projections, or estimates. -2- E. Minority and Woman Business Enterprise (M/WBE) Participation In accord with the City of Fort Worth Ordinance No. 11923, as amended by Ordinance 13471, the CITY has goals for the participation of minority business enterprises and woman business enterprises in CITY contracts. CONSULTANT acknowledges the M/WBE goal established for this contract is 20% from this area (9 -County Metropolitan Area) and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the CONSULTANT may result in the termination of this agreement and debarment from participating in CITY contracts for a period of time of not less than three (3) years, F. Right to Audit (1) CONSULTANT agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this contract. CONSULTANT agrees that the CITY shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The CITY shall give CONSULTANT reasonable advance notice of intended audits. (2) CONSULTANT further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all necessary subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) CONSULTANT and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse CONSULTANT for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. G. CONSULTANT'S Insurance (1) Insurance coverage and limits: CONSULTANT shall provide to the CITY certificate(s) of insurance documenting policies of the following coverage at minimum limits, which are to be in effect prior to commencement of work on the PROJECT: -3- Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease — policy limit $100,000 disease — each employee (2) Certificates of insurance evidencing that the CONSULTANT has obtained all required insurance shall be delivered to the CITY prior to CONSULTANT proceeding with the PROJECT. (a) Applicable policies shall be enforced to name the CITY an Additional insured thereon, as its interests may appear. The term CITY shall. include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverages specified according to items section G.(1) and G.(2) of this AGREEMENT are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of thirty (30) days notice of cancellation, non -renewal or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto CONSULTANT's Insurance policies. Notice shall be sent to Hugo Malanga, P.E., Director, Transportation and Public Works Department, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the State of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency. (f) Deductible limits, or self insured retentions, affecting insurance required herein may be acceptable to the CITY at its sole discretion; and, in lieu of traditional insurance, any alternative coverage -4- maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the CITY. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The CITY shall be entitled, upon its request and without incurring expense, to review the CONSULTANT's insurance policies including endorsements thereto and, at the CITY's discretion, the CONSULTANT may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless such are approved by the CITY. (j) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of CONSULTANT's overhead. (k) All insurance required in Section G., except for the Professional Liability insurance policy, shall be written on an occurrence basis in order to be approved by the CITY. (I) Subconsultants to the CONSULTANT shall be required by the CONSULTANT to maintain the same or reasonably equivalent insurance coverage as required for the CONSULTANT. When insurance coverage is maintained by subconsultants, CONSULTANT shall provide CITY with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a subconsultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by CONSULTANT of the Agreement. H. Independent Consultant The CONSULTANT agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. I. Disclosure The CONSULTANT acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property owners. The CONSULTANT further acknowledges that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. -5- J. Permitting Authorities — Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current planning or engineering practice standards which the CONSULTANT should have been aware of at the time this Agreement was executed, the CONSULTANT shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the CONSULTANT could not have been reasonable aware of, the CONSULTANT shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data The CITY will make available to the CONSULTANT all relevant and/or technical data in the CITY's possession relating to the CONSULTANT's services on the PROJECT. The CONSULTANT may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Timely Review The CITY will examine the CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment D. C. Prompt Notice The CITY will give prompt notice to the CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of the CONSULTANT's services or of any defect in the work of the CONSULTANT. D. Litigation Assistance The Scope of Services does not include costs of the CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the CONSULTANT, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. -6- E. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed CONSULTANT shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the CONSULTANT will be at the CITY's sole risk. The final designs, drawings, specifications and documents shall be owned by the CITY. C. Force Majeure The CONSULTANT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the CONSULTANT. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the CONSULTANT for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within five (5) days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the CITY, the CONSULTANT will be paid for termination expenses as follows: (a) Cost of reproduction of partial or complete studies, plans, specifications or other forms of CONSULTANT's work product; 0 (b) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; (c) The time requirements for the CONSULTANT's personnel to document the work underway at the time the CITY's termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the CONSULTANT will submit to the CITY an itemized statement of all termination expenses. The CITY's approval will be obtained in writing prior to proceeding with termination services. E. F. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the CONSULTANT for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the CONSULTANT's personnel and subcontractors, and CONSULTANT's compensation will be made. INDEMNIFICATION (1) THE CONSULTANT AGREES TO INDEMNIFY AND DEFEND THE CITY FROM ANY LOSS, COST, OR EXPENSE CLAIMED BY THIRD PARTIES FOR PROPERTY DAMAGE AND BODILY INJURY, INCLUDING DEATH, CAUSED SOLELY BY THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE CONSULTANT, ITS EMPLOYEES, OFFICERS, AND SUBCONTRACTORS IN CONNECTION WITH THE PROJECT. (2) IF THE NEGLIGENCE OR WILLFUL MISCONDUCT OF BOTH THE CONSULTANT AND THE CITY (OR A PERSON IDENTIFIED ABOVE FOR WHOM EACH IS LIABLE) IS A CAUSE OF SUCH DAMAGE OR INJURY, THE LOSS, COST, OR EXPENSE SHALL BE SHARED BETWEEN THE CONSULTANT AND THE CITY IN PROPORTION TO THEIR RELATIVE DEGREES OF NEGLIGENCE OR WILLFUL MISCONDUCT AS DETERMINED PURSUANT TO T.C.P. & R. CODE, SECTION 33.011(4) (VERNON SUPPLEMENT 1996). G. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or -8- P gross negligence for limitations of liability and sole negligence for indemnification. Parties means the CITY and the CONSULTANT, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the- validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles VI.B, VI.D, VI.H., and VI.I shall survive termination of this AGREEMENT for any cause. K. Observe and Comply CONSULTANT shall at all time observe and comply with all federal and State laws and regulations and with all CITY ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. CONSULTANT agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. -9- Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT. Attachment A — Scope of Services Attachment B — Compensation Attachment C — Amendments ATTEST: G on earson City ecretary APPROVED AS TO FORM AN EGALITY David Yett Assistant City Attey ATTEST: Brad Tribble, P.E. Contract Authorization Date CITY OF FORT WORTH By: Ramon Guajardo Assistant City Manager APPROVAL RECOMMENDED Fernando Costa, Director Planning KIMLEY-HORN AND ASSOCIATES, INC. 44k4 Charles M. Staples, P.E. Vice President -10- Attachment A — Scope of Services PHASE I Task 1 Months 1 through 9 Project Management Task 1 is ongoing throughout the project. Kimley-Horn and Associates (KHA) will provide coordination and management of all internal elements of the project. Concurrently we will coordinate with the City's project manager to meet with intra-City, departments and other governmental agencies as necessary to move the project forward. We anticipate up tb 14 meetings with key City staff. (See Task 5 for more detail) Kimley-Hom will also monitor all budgetary aspects of the project including the sub -contract work. Quality assurance and control will be ongoing throughout the project. Subtask 1.1 Team coordination KHA will direct all aspects of project work by the sub -consultants to ensure coordination and a shared strategy. We will meet with the team monthly and send all team members monthly updates with upcoming and anticipated tasks, assignments, and project milestones. Subtask 1.2 City Coordination KHA will meet with the City and its agencies monthly. At those meetings we will discuss project direction, immediate next steps, anticipated or long-range actions, milestones, coordination factors, and project progress. The KHA Project Manager will be in Fort Worth for 26 days during the life of the project. During the first four months, the Project Manager will be in Fort Worth twice a month for two days each time for a total of four days each month. During the final five months of the project, the Project Manager will be in Fort Worth at least once a month for two days each time for a total of two days each month. KHA will prepare monthly reports for (ity review. These will include the accomplishments to date, revisions or additional detail for up -coming work, and other information that may effect the .project or require refinement. Subtask 1.3 Budget KHA uses a Management Information System to monitor all aspects of project expense. This will be used to keep the project on schedule and bud et. As a lump sum contract we will be providing the City with invoices that show the percent of the project that is complete. This will include consultant, sub -consultant, and expense portions of the project. Deliverables: monthly reports, as part of the invoicing system, outlining work -to -date, milestones, and upcoming events. 06/14/99 Task 2 Month 1 through 2 Initial Inventory and Analysis The first step of this project is to understand the situation on North Main today. This includes a survey of urban design, land use, mobility, preliminary engineering, and economic development. We will collect information and analyze it in each discipline as well as in the aggregate. This analysis will be the basis for our initial work and development of alternatives. Subtask 2.1 Urban Design The KHA team will determine what base maps and scales will serve the purposes of understanding the project areas. The City, coordinating with the KHA team, will create a set of base maps, including utility locations, that cover the entire project as well as sub -areas. These will be at a variety of scales and will serve all anticipated project needs. The KHA team will conduct a field trip with various team members to photograph, map, and study the existing conditions along the 3.3 mile corridor. The purpose of this is to identify a basic concept for the corridor. This will include establishing goals and objectives that are achievable and sustainable. I Opportunities for transit oriented development (TOD) will be analyzed and, if such opportunities exist, they will be included as part of the urban design strategy. This will be done in conjunction with the mobility task 2.2 below. Subtask 2.2 Mobility The KHA team will use available traffic data from the City, the Council of Governments, and TxDOT to analyze the current traffic and transportation conditions of North Main. This information will be used to analyze potential impacts to the circulation of vehicular, transit (including trolley), pedestrian, and bicycle traffic as it relates to the development of various alternatives. The City will map access to North Main and its intersection movements. The City, working with KHA will analyze conflicts among modes and at intersections to establish a base condition. Based on identifying current conditions and analyzing projected changes to these modes we will identify problem areas and opportunities for improvement. This analysis will be an integral part of creating alternatives that undoubtedly will seek to make this corridor more pedestrian friendly. Subtask 2.3 Land Use and Economic Development The City will identify and map existing land uses and zoning along the corridor to establish the current condition. During the second workshop, the City, and KHA working together will identify up to three alternatives for development opportunities. The City and KHA working together will compare the current use to potential build out and analyze the uses, what is likely to remain, and what is likely to change. KHA will collect demographic and market inforniafion so that we can understand what land uses are currently working well, identify any underutilized portions, and identify potential uses that increase the economic potential of the corridor. KHA will also do a barrier analysis to determine what is currently preventing the development of these properties. This will enable us in later tasks to develop an economic strategy for corridor redevelopment. Deliverables: The KHA team will submit maps and report that outlines the existing conditions and identifies up to three opportunities for improvements along the corridor. 06/14/99 Task 3 Month 3 and 4 Urban Design During this task we will meld the work done by KHA team members as described in Task 2.1 through 2.5; We will create three alternatives to be considered by the public, the City, and the Oversight Committee. Subtask 3.1 Alternatives Based on our analysis and feedback from the City, the public, the Oversight Committee, and other agencies, we will develop three alternatives. These will show concepts and describe their implications in broad terms. We will create maps and supporting sketches that convey the various concepts. Goals and objectives of each alternative will be identified. Alternative funding sources will be identified as part of this package. Subtask 3.2 Preferred Alternative Development Based on analysis of the various alternatives, a preferred alternative will be detailed and brought to a more refined level so that functionality, costs, and engineering can be assessed. The final redevelopment plan will meld together the urban design and engineering concepts into one. Maps, drawings, and diagrams will accompany a text that outlines and implementation strategy. Costs, architectural guidelines, phasing, incentives, zoning changes, management strategies, and other tools as appropriate will be incorporated into the redevelopment document. Components of the preferred alternative will include: • A Framework plan for redesign and development including any TOD opportunities • A kit of parts for addition of street fumishings,I utilities and landscape • Guidelines for architectural facade improvements as well as massing, bulk, materials, and fenestration will be a joint effort with the City's project manager taking responsibility for creating the guideline document and text • Economic development tools for redevelopment including incentives and joint development opportunities • Identification of phases for development and i4iplementation along with preliminary cost estimates • Identification of potential funding sources to h 1p leverage private and public funding and financing • Suggestions for code, policy, management and zoning changes that will facilitate the implementation of the preferred alternative. • Identification of a pilot project for implementation. Deliverables: Schematic drawings, maps, sketche and supporting text that can be easily used to involve and engage the Oversight Committee, the City, the public, and other interested parties. These may be organized into a newsletter style report if that is ap ropriate. A preliminary report on the items identified in task 3.2. Drawings and supporting text will be co bind in Task 5 to create a final document that describes the redevelopment plan. 3 06/14/99 Task 4 Month 4 Mobility and Engineering Report The purpose of this task is to make and initial assessment of the entire corridor so that we can understand where the problems and opportunities are. Based on this assessment, the engineering team will work with the urban design concept to identify a preliminary project for implementation. Subtask 4.1 Assessment of the corridor and identification of potential pilot projects The KHA Team will conduct an assessment of the corridor to determine the overall condition of the systems and the feasibility of improvements. The assessment will focus on utility and civil engineering needs. KHA will prepare a technical memorandum of this assessment. KHA will also identify initial pilot project candidates that respond to the urban design concept created in Task 3. KHA will prepare a memorandum that will focus on what can realistically be accomplished for the $1.32 million left in the budget after Phase I is complete. ($1.6 million - $180,000 - $100,000 = $1.32 million) Subtask 4.2 Costs A general cost overview will be prepared for the redevelopment of this corridor. This may be limited by the ability to determine details needed to estimate costs due to the schematic nature of the corridor concept developed in earlier tasks. Opinions of probable cost for the final pilot project will be identified. Cost saving measures and the likely next projects that should be phased will be identified with a cost estimate attached. Subtask 4.3 Mobility Using the information provided by the City, the engineering team will produce a technical memorandum assessing the mobility issues with suggestions for how to incorporate the trolley into the overall street function. We will include up to three typical cross -sections to show the integration of various travel modes. Subtask 4.4 Phasing The KHA team will prepare a phasing plan that identifies an initial project and the relative timing of subsequent efforts to implement the preferred alternative. This will include physical projects to be built and may include management strategies, policy, zoning, and regulation strategies or maintenance programs, depending on what the preferred alternative requires. Deliverables: A preliminary engineering report and supporting documentation as it relates to the development of the alternatives and the final redevelopment plan. The purpose of the engineering reports is to ensure that identified pilot project can be identified for implementation and funding purposes, and to be able to determine the appropriations and other requirements needed the pilot project. A phasing plan for future projects will be included as part of the preliminary engineering report. 4 06/14/99 Task 5 Months 1 through 9 Meetings, Reports, and Public Involvement Communication efforts will involve these major groups: • The City and its departments ■ The Oversight Committee • Property and business owners In addition, there will be three public meetings held and up to 10 meetings with small groups or individuals in relation to this project. These small meetings will be conducted with the KHA technical team and City staff to ensure that those effected by the project have an opportunity to discuss project details as it relates to their operations. For example, business access, construction schedules, and special needs are likely topics. Subtask 5.1 City and Oversight Committee meetings The consultant will meet monthly with the City and its departments, other governmental agencies, and the Oversight Committee to review the progress of the project. A written progress report will be provided with each month's invoice. Subtask 5.2 Public Meetings There will be three public meetings held. The first will be to initiate the project and listen to ideas, concerns, and comments offered by the public. The second will be to discuss the alternatives and ask for comments, opinions and suggestions on the developed alternatives. A final public meeting will be held to refine the preferred alternative. To support the public involvement effort, we will produce a project brochure and up to three newsletters. These meetings will have an open house format so that the community can have individual questions answered. KHA will provide a meeting summary and collect comment cards for the public record. Subtask 5.3 Property and business owner meetings Specific meetings with property owners and small groups will likely be necessary to further project goals. We will conduct up to 10 such meetings throughout the project. These meetings will take place primarily during tasks 2, 3, and 4 as we move from analysis to urban design and engineering and will be conducted by the consultant design and engineering staff with assistance from the City or Oversight Committee. Subtask 5.4 Additional public involvement efforts The City will maintain a database for public contact in this corridor including adding new names and addresses throughout the course of the project. The KHA team will design and print meeting notifications, the City will be responsible for mailings. KHA will also prepare a meeting notice (in both Spanish and English) to be posted the City. The City's project manager will be listed as the contact person for the public and will reply to request for information. Subtask 5.5 Reports Reports will be sent to the City's project manager on a monthly basis. In addition, memorandums on specific subjects will be produced and submitted to the City as outlined in Tasks 3 and 4. The final corridor redevelopment plan of the preferred alternative will detail the preferred alternative plan and include more comprehensive information, drawings, and sketches to convey the vision as well as outline a strategy to achieve it. Deliverables: Monthly reports and memoranda on specific topics will be submitted during the nine months of the project. We will meet monthly with the City and Oversight Committee. Three public meetings will be held and three newsletters produced. We will have up to 10 meetings with small groups or individuals interested in the pilot project. KHA will prepare a final report on the urban design concept for the project. 06/14/99 Task 6 Month two and four Wise Council The kimley-Horri team includes a Wise Council, or group of experts, who join the team for peer review. They will bring not only beneficial experience, but also fresh look at our alternatives and proposals. We will work with them at least twice during the first phase of this project. The KHA team will hold two workshops. The purpose of these will be to bring the consultant team together for two days to develop the potential alternatives and conduct a public open house. Subtask 6.1 Workshop 1 The KHA team, ZGF and other specialists as needed and allowed by budget will conduct a workshop to finalize the inventory and analysis stage (Task 2) and define the alternatives to be developed. As part of the workshop, the Oversight Committee and the City staff will be invited to review alternative options. The Workshop will end with a public open house for review of the developed alternatives with members of the Wise Council in attendance. Subtask 6.2 Workshop 2 The second workshop will be conducted to refine the selected alternative and identify a pilot project for implementation. The City and the Oversight Committee will be invited for a portion of this workshop. A public meeting with members of the Wise Council in attendance will be held at the conclusion of the workshop to review the refinements to the selected alternatives. Deliverables: The KHA team will produce a summary of each workshop along with maps and graphics that describe the corridor concept and the project. In accordance with Fort Worth's M/WBE requirements, 20% of this budget is allocated to minority and women owned business firms that are part of the KHA team. 06/14/99 Phase II Months 5 through 9 A pilot project will be identified as part of Phase I. Because the pilot project is unknown at this time, preliminary engineering, project management and construction documents funds of $100,000 have been reserved to bring the pilot project through constructions documents so that it can be bid and constructed. This project may be an engineering project and incorporate some other efforts such as creation of a management district, a joint development project, or a maintenance agenda. Other efforts that could be part of a Phase II project include: • Walking Tour • Public Art Program • Site Development for a public/private venture • Events Planning • Business recruitment and retention program • Merchants organization • Marketing Program • Public Transportation Program to enhance existing system The final determination will be made at the end of Phase I. 06/14/99 ATTACHMENT B - Compensation I. PHASE I For all professional services included in Tasks 1 through 6 of the Scope of Services , the CITY agrees to pay the CONSULTANT a lump sum fee of one hundred eighty thousand dollars ($180,000). The fee for each task is as follows: Task 1 Scoping and Management $12,000 Task 2 Inventory and Analysis 35,000 Task 3 Urban Design 38,000 Task 4 Mobility and Engineering 30,000 Task 5 Meetings, Reports, Public Involvement 40,000 Task 6 Wise Council ' 25,000 TOTAL PHASE I FEE $180,000 II. PHASE II For all professional services included in the PHASE II scope of services to be negotiated at the end of PHASE I, the CITY agrees to pay the CONSULTANT a lump sum fee of one hundred thousand dollars ($100,000). Attachment C — Amendments No Amendments. 06/14/99 City of Fort Worth, Texas 4vagor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 6/8/99 C-17461 22PROJECT 1 of 2 SUBJECT PLANNING AND ENGINEERING SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE NORTH MAIN CORRIDOR FROM THE TARRANT COUNTY COURTHOUSE TO 28TH STREET RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a planning and engineering services agreement with Kimley-Horn and Associates, Inc. in the amount of $280,000 to produce the following: Phase I - Conceptual urban design and detailed streetscape improvements plan for the North Main corridor between the Tarrant County Courthouse and 28th Street in the historic stockyards area. Phase II - Engineering plans and construction documents for the first construction phase of the project. DISCUSSION: The 1998 Capital Improvement Program included $1,560,000 for corridor streetscape improvements to North Main Street between the Tarrant County Courthouse and the historic stockyards area. An oversight committee was established and held its initial meeting in October 1998. The goal of this project, established by the North Main Oversight Committee and the City, is to create an attractive, safe, and pedestrian -oriented environment that will increase tourism and stimulate economic activity along the North Main corridor. A consultant selection committee was formed to review the proposals submitted for the North Main Streetscape Project. The committee was composed of representatives from the North Main Oversight Committee and City staff. The committee recommends a planning and engineering services contract with Kimley-Horn and Associates, Inc. to produce Phase I and II documents for the North Main corridor in the amount of $280,000. Staff considers this fee to be reasonable for the specific scope of services to be accomplished. Phase I and Phase II will consist of the following: PHASE I • Project Management • Initial Inventory and Analysis • Urban Design • Mobility and Engineering Report • Meetings, Reports, and Public Involvement • Wise Council (a group of experts who join the consultant team for peer review) PHASE II • Construction Documents for the Pilot Project City of Fort Worth, Texas "affor and Council, Communication DATE REFERENCE NUMBER LO NAME PAGE 6/8/99 C-17461 22PROJECT 2 of 2 SUBJECT PLANNING AND ENGINEERING SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE NORTH MAIN CORRIDOR FROM THE TARRANT COUNTY COURTHOUSE TO 28TH STREET Kimley-Horn and Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 20% M/WBE participation on this project. The City's original goal on this project was 25%, but the participation goal was one of the elements during negotiation and was changed to 20%. This project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Street Improvements Fund. RG:j Submitted for City Manager's Office by: Ramon Guajardo 6140 FUND ACCOUNT CENTER AMOUNT CITY SECRETARY (to) APPROVED CITY COUNCIL JUN 8 1999 City Secretary of the City of Fort Worth, Texas Originating.Departpient Head: Fernando Costa 8042 (from) C115 531200 020115023236 $280,000.00 Additional Information contact: Fernando Costa 8042