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Home My WebLink About059952-A4 - General - Contract - ePlus Technology, Inc.CSC No. 59952-A4 FOURTH AMENDMENT TO FORT WO TH CITY SECRETARY CONTRACT NO. 59952 This Fourth Amendment to Fort Worth City Secretary Contract No. 59952 ("Fourth Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and ePlus Technology, Inc. ("Vendor,") a municipal corporation. City and Vendor are each individually referred to herein as a "parry" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 59952, effective August 8, 2023 (the "Agreement"); WHEREAS, on September 16, 2025, the Fort Worth City Council, through Mayor and Council Communication (M&C) No. 25-0825, authorized the execution of an amendment to the Agreement to increase the annual contract amount by $700,000 for a revised annual amount of $800,000.00, with a five percent (5%) annual increase; WHEREAS, on September 25, 2025, the parties executed the Third Amendment to the Agreement to increase the annual contract amount to $800,000.00; and WHEREAS, the parties now desire to amend the Agreement to clarify the annual spending authority for the 2026-2027 renewal term, consistent with the five percent (5%) annual increase authorized by City Council. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The Agreement is hereby amended to clarify that, pursuant to M&C No. 25-0825, the annual contract amount for the 2026-2027 renewal term under the Agreement is Not to Exceed Eight Hundred Forty Thousand Dollars ($840,000.00), reflecting the five percent (5%) increase authorized by City Council. This five percent (5%) increase shall continue to apply to each subsequent year during the term of the Agreement as authorized under M&C No. 25-0825. IL MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 59952 Page 1 of 2 Docusign Envelope ID: DA459B6B-17AC-411D-867D-12FD1A4A88BF Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth AWE By: Dianna Giordano (Apr 28, 2026 09:34:28 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 04/28/2026 Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Department Attest: By: Name: Title: Jannette S. Goodall City Secretary VENDOR: ePlus Technology, Inc. Lyi' igned by: By: M,�(,a4&.-3dAii'AE315 Name: Don McLaughlin Title: SVP Contracts Date: 4/21 /2026 q,0p40pnnn ° F�Rt�O1,d0 �o 0. pV8 =0 ova* *�d as olonEX AS000� Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Sudong Lee (Apr 22, 2026 19:26:49 CDT) Sudong Lee Sr. IT Solutions Manager Approved as to Form and Legality: '�paq4 ."ra, BY: Ca Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0825 Approval Date: 9/16/2025 Form 1295: 2025-1298072 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 59952 Page 2 of 2 9/15/25, 11:22 AM M&C Review Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORTWORTH Create New From This M&C DATE: 9/16/2025 REFERENCE **M&C 25- LOG NAME: 04EPLUS NO.: 0825 CYBERSECURITY TIPS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of Amendment No. 3 to Contract with ePlus Technology, Inc. to Increase the Annual Contract Amount by $700,000.00 for the Purchase of Cybersecurity Goods and Services for a Revised Annual Amount of $800,000.00 for the City through Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 3 to City Secretary Contract No. 59952 with ePlus Technology, Inc. to increase the annual contract amount by $700,000.00 for a revised annual amount of $800,000.00 with a 5\% annual increase to purchase and maintain Cybersecurity goods and services for City Departments through the Information Technology Solutions Department. DISCUSSION: On August 8, 2023, the City executed City Secretary Contract (CSC) No. 59952 with ePlus Technology, Inc. using The Interlocal Purchasing System, (TIPS) , Cooperative Contract No. 230105 for an amount not to exceed $100,000.00, for Cybersecurity products for the City through the Information Technology, (IT), Solutions Department. Approval of this Mayor and Council Communication, (M&C), will authorize IT Solutions to procure cybersecurity products at a lower cost, supporting the City's efforts to maintain fiscally responsible cyber protections. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the TIPS contract to make purchases authorized by this M&C. In the event a TIPS cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. In the event a TIPS cooperative agreement is not extended, but TIPS executes a new cooperative agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and services under the new TIPS contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than four (4) years without seeking Council approval. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval if sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval and execution of Amendment No. 3 to CSC 59952, the initial term of the agreement will expire in accordance with the terms and conditions of TIPS 230105 or applicable successive cooperative agreement for the same products and services. RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council apps.cfwnet.org/council_packet/mc_review.asp? I D=33685&counciIdate=9/16/2025 1 /2 9/15/25, 11:22 AM M&C Review approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. Funding will be budgeted in Other Contractual Services account within the Info Technology Systems Fund for Fiscal Year 2026. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Kevin Gunn (2015) Donlen Ruffin (2017) EPLUS FORM 1295 CERTIFICATE 2025-1298072.PDF (CFW Internal) FID Table ePlus Cyber.xlsx (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp? I D=33685&counciIdate=9/16/2025 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: ePlus Technology, Inc. Subject of the Agreement: Fourth Amendment to CSC No. 59952 with ePlus Technology, Inc. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 59952-A4 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: 5/31 /2026 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.