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Home My WebLink About061766-R2 - General - Contract - West Publishing CorporationDocusign Envelope ID: DDDF707F-33E7-4C96-8D83-A8FDOD8E3693 CSC No. 61766-R2 CITY OF FORT W TH CONTRACT RENEWAL NOTICE April 14, 2026 West Publishing Corporation Attn: Julie Thomas 620 Opperman Drive Eagan, NIN 55123 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 61766 ("Contract") Second Renewal Term: July 26, 2026 to July 25, 2027 The above -referenced Contract with the City of Fort Worth expires on July 25, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a Second Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominique Wagoner Dominique Wagoner Contract Compliance Specialist Dominique.Wa og ner(a�fortworthtexas.gov 817-392-4834 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 61766-R2 Page 1 of 2 Docusign Envelope ID: DDDF707F-33E7-4C96-8D83-A8FDOD8E3693 ACCEPTED AND AGREED: CITY OF FORT WORTH JBy: ZIL 9"'� Name: William Johnson Title: Assistant City Manager Date:04/28/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Kathryn Agee (AVItT, 2026 13: :51 CDT) Name: Kathryn Agee Title: Senior Management Analyst By: StefaW Ricks (Apr 28, 2026 09:25:54 CDT) APPROVED AS TO FORM Name: David Carabajal AND LEGALITY: Title: Executive Assistant Chief ATTEST: By: Name: Title: Jannette S. Goodall City Secretary uLgIlIl v � � Foar�op°o a°°Ild'�a bsd" WEST PUBLISHING CORPORATION DocuSigned by: it, a5 By. 98Fd90c855554F9... Name: Julie Thomas Title: Director of Commercial Strategy Date: 4/16/2026 14,''V By: Name: Title: Keanan M. Hall Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0415 Date Approved: 5/14/2024 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 61766-R2 Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 24- 35WEST PUBLISHING CLEAR DATE: 5/14/2024 NO.: 0415 LOG NAME: SUBSCRIPTIONS POLICE CODE ENV WATER CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Sole Source Purchase Agreements with West Publishing Corporation for CLEAR Software Subscriptions in the Total Amount of $138,341.16 for the First Year, with Four Options to Renew for the Police Department, Environmental Services Department, Code Compliance Department, and the Water Department RECOMMENDATION: It is recommended that City Council authorize execution of sole source purchase agreements with West Publishing Corporation for CLEAR software subscriptions in the total amount of $138,341.16 for the first year, with four options to renew for the Police Department, Environmental Services Department, Code Compliance Department, and the Water Department. DISCUSSION: This Mayor and Council Communication (M&C) requests authorization to enter into sole source purchase agreements with West Publishing Corporation for CLEAR investigative software subscriptions for the Police Department (Police), the Environmental Services Department (Environmental), the Code Compliance Department (Code), and the Water Department (Water). Upon approval of this M&C, each department will execute a sole source purchase agreement for specific CLEAR investigative software subscriptions. Background: West Publishing Corporation is the documented sole provider of government investigation software CLEAR. CLEAR is used by Police, Environmental, Code, and Water to access public records, including identity verification and risk assessment, screening, and monitoring. CLEAR provides law enforcement users with more than 6,000,000 images of vehicles and license plates that are date/time stamped and include geo-coordinate information. Police has access through CLEAR to Real -Time Incarceration and Arrest records that are updated hourly and often contain images of the subject including physical characteristic data. CLEAR also provides Police with phone records data including detailed carrier contact information for cell phones, landlines, and VoIP. CLEAR is used by Code for residential and address searches. Environmental uses CLEAR for commercial and business records and ownership, as well as vehicle and resident records. Water Backflow Enforcement accesses real-time and historical phone numbers, utility hook-up information, and vehicle registration data. The chart below represents annual costs for each department for the first year and four additional one- year renewal terms. Costs increase by five percent each renewal year. Year Police Code Environmental Water Total Year 1 $92,316.00 $37,149.58 $4,016.18 $4,859.40 $138,341.16 Year 2 $96,931.80 $39,006.88 $4,216.96 $5,102.40 $145,258.04 Year 3 $101,778.36 $40,957.15 $4,427.80 $5,357.52 $152,520.83 Year $106,867.32 $43,005.101 $4,649.20 $5,625.361 $160,146.98 Year 5 $112,210.68 $45,155.541 $4,881.68 $5,906.641 $168,154.54 TOTAL $510,104.16 $205,274.251 $22,191.82 $26,851.321 $764.421.55 Funding is budgeted in the Other Contractual Services account within the General Fund and the http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32120&councildate=5/14/2024 4/13/2026 M&C Review Page 2 of 2 Water and Sewer Fund for the Code Compliance, Police and Water Departments and in the Software Licenses account within the Environmental Protection Fund and the General Fund for the Environmental Services Department. DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office, that included the Environmental Services Department, the Code Compliance Department, and the Water Department. Therefore, the business equity goal is not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Assistant City Manager and will expire twelve (12) months later with options to renew. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund, Environmental Protection Fund and in the Water & Sewer Fund. Prior to an expenditure being incurred, the Police, Code Compliance, Environment Services, and Water Departments have the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 21 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) 35WEST PUBLISHING CLEAR SUBSCRIPTIONS POLICE CODE ENV WATER.docx (CFW Internal) Chapter 252 Thomson Reuters FINAL 02.29.24.pdf (Public) DVIN Thomson -Reuters Waiver approved 3-27-2024.pdf (CFW Internal) FID Table Thomson -Reuters CLEAR.XLSX (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32120&councildate=5/14/2024 4/13/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: West Publishing Corporation Subject of the Agreement: Second Renewal Term: July 26, 2026 to July 25, 2027 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: July 26, 2026 If different from the approval date. Expiration Date: July 25, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.