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024980 - Construction-Related - Contract - ADT Security Services, Inc.
CITY SECRETARY CONTRACT NO. ____ 1_ THE CITY OF FORT WORTH, TEXAS 0 MUNICIPAL COMPLEX BUILDING ACCESS CONTROL AND CCTV SYSTEM 0 nmcorY Bid No. 98-0394 —`om Cfl ONimcws $0WN" Co. cPY MANAGER'S 0FFRCI FENGN�tMMWQ DIY. TOW - FILE COPY 0 n KENNETH BARR BOB TERRELL MAYOR CITY MANAGER 0 Ii O HUGO MALANGA, P. E. DIRECTOR,TRANSPORTATION AND PUBLIC WORKS 0 Architectural Services Section, TPW APRIL 1999 0 `. U 0IIC0M C© La t�"V�:G 6l'alNo FoPTWOPTH ADDUM DTO TIC SPECLrICATTONS FOR 0 Building Access Control and CCTV SvstemReq hest for Proposal c (RFP) QDate: December 24, 1998 Bid Number: 98-0394 Due Date: S a .ar = 21, 1999 0 I 0 U 0 I THIS ADDENDUM IS AN INTEGRAL PART OF THE RFP AND SHOULD BE SIGNED AND RETURNED WITH TIM PROPOSAL. The purpose of this addendum is to incorporate the following change to the RFP: PROPOSAL SUBMISSION DEADT.?N-E — The proposal subrn ssion deadline has been coanged to 1 aursday, January 21. 1999 at 1:50 PM, Ccn al Standard Time. 2. WALKTHROUGH - A second walkthrough has be scheduled for Wednesday, January 6",1999 at 10:00 AM, beginning in the Purchasing Division, Lower Level, 1000 T :hraclanoron, Fort Worth, Texas. Further addenda txr.l be issued at a future date regarding the requirements of the RFP. All other terms and conditions remain unchanged. If you have any questions rcgarding this addendum, please call Jack Dale of the Purchasing Division at (8 17) 7) 871-6610. 0 Yours Truly, f J Pat Dther, Acting iP:irchasino Manager COMPANY N SIGNATURE: NOTE Company name and signatsrc must be the same as on the bid documents. FTNA: CE DEPARTMF IN7 Puz c! Asacc DivtslON THE CITY O: FORT WORTH * IOU,. THROCK'dORTUN 5TKtt'r Fu WQKTM. TA 76102 (817)'871-8360 * FAx (817) 871-3440 an recv'ekd aATTACMN"T 3. , R=? 98-0391 DOOR LOCATIONS ACCESS AND CCTV SYSTEM DOOR Building FLOOR LOCATION 1" City Hail Ground N.V comer 2*() City Fail Grourc SE ccmer (accec access pcint) a3 City Hail 2nd T, =V`! Vault R- . _52 4 City Hail 2nd E..gireerir.g V_U,t 5 City Hall 3rd City Manacers C ,ca 6 City email 3rd Legal nto City Maracer's Office 7 City Hal 3rd ,Mayor's Office 8 9 City Had 3rd City Secretarrs Cfce'nto Mayor's Office City Hall Tunnel rr:ercency Maracement Office a10 Public Safety E;dg Basement PLOiic Safety BL:;c ng North S:cre Front 11 Puciic Safety Sidg Basement Marslal's Dccr:F biic Safer Bldg.) 12 13 Public Safety Bldg Ground PLblic Safety=�Eic:nc West er-t arce Public Safety Bldg Ground PLciic Safety c,cc. '.Vest exrt 14 Public Safety Bldg Ground PL'biic Safety E iicinc West Store Front 15 Parking Garage Ground Real Popery Office 16 City Hail Lower Level y I.S.S. Comp. P :L-:9) fl 17 18 City Heil Lower Level Water Computer Pcxm. (meter reading -L38) 19 City Hail Ground Outside entry :c C:;y Hall Annex City Hail 2n° CcLnc:l Cbamde 20 City Hail 2"° - Pre -Council C`ar. cers 1] 21.. City Hail Lower Level • Par'. ir.c Meter Change Room Camera only) ' New card reader locations Security camera location I 0 0 r 0 0 11, 0 0 FORT III TO THE SPECS :c.yTIONS = C_ Building access Control and CCTV Svctem Request for Proposals 112FP) Date: December 28, _ 99S RE? `:_.._ e-: 9S-03 = Due Date: S � 1 1 L_,,._ —t�ari _l. yyy THIS _: DEN- DLIS ANINTEGR L P.AR- OF THE R_? �YD MUST SE S:3YED RE i L `ED WITH THE PROPOSAL.. I] The purpose of this addendum is to incorporate :he following changes to the RE?: 1. SPECIFICATIONS a. In Section I?. Standard Terms and C_C7. bons. ADD: [1 23.0 BONDS ?3.1 A payment bond is required in. the full amount of the coajacf, if the contract amount is in excess of S" S.000.00. [1 23.2 A performance bond is required in the fail amount of the contract if the contract is equal to or greater than $100,000.00. 23.3 Bonds shall be provided by a surety that is acceptable to the City. Fo;-a surety to be acceptable to the City of Fort c— orth, the surety_:nust (1) be afl authorized to do business in :he State of Texas and hold a certificate of authority from the United Stares Secretary of the Treasury to qualify as a surety on obligations permined or required under federal law; or (2) have obtained reinsurance for any lability in excess of S100,000.00 from a coinsurer. that is authorized and admitted as a reinsurer in Texas and is the holder of a certificate of tut: orry from the United States Secretary of the El Treasury to qualify as a sure or reinstrer tn obligations permitted e. �u or required under federal law. b. In Section III, Special Terms and Conditions, Par:: I. General Description of System. Paragraph 1.2, the standard City ID cards shall be magnetically encoded and shall not be magnetic strip care_ or require :2ct with a card reader device. fl U addendum =2, RFP 98-0 91, Page 1 :- Ll FINANCE DEPARTMENT PL'RCH.a.S1NG D`V1S1ON D THE CITY OF FORT WORTH . 1000 THROCK�lORTCN STREET + FCST WORTH, Tex. t6t2 (81 7) 871-3360 * F.a.Y -317) 871-8-40 P .. ted :n re vc:ed paxr U, 0 U , _ .___.._ mn one -id •,. Cm; PJ cards t�'��� have eaa_:0 ..� :YlIOITMa�='. '".� t`u on `� side and access .• J: other =� ���.._ coding on the � er side. 0 0 0 0 ci 0 0 a 0 d. .n Section III, Special Terns and Cor_ditiens, P :::. General Description of System. Paragraph 1.3, DELETE: 'The System :v:. monitor the building nQ :e ala.-:-n and release all doors in the even: of a ene--• :i e. L--i Section III, Special Terns and Conditions. Pa_-::, General Description of System. Paragraph 1.3, ADD: " The System will ±:_rface with the building - alar.m. and release all doors in the even: of a `ene.-at _Ia.na." f• In the Requirements Schedule, Par a., Basic System Requirements, Page 19 of the RFP, DELETE: "The system will have the abi'=-1r to suppor_ a minimum of 12 control panels, 1024 doors, and 7650 alarm :o s." g. I:: e Requirements Schedule, Part a., Basic System Requirements. Page 19 of the RFP, ADD: "The system will have the ability tc support a minimum of 100 cor__rol panels, 200 doors, and 1000'al≥rm point." h- In the Requirements Schedule, Part e., Associated Equipment Access Control Readers, Page 25 of the RFP, DELETE: "Provide Proximity Readers at each location indicated in the Equipment List, Section 4._3." i. In die Requirements Schedule, Part e., Associated Equipment. Access Control Readers, Page 25 of :he RFP, ADD: "Provide Pro iry Readers at each location indicated in Attachment B." Attachment B. is attached to this addendum. j. The City will need inside and outside readers on the northwest and southeast door sites at the Municipal Building. k. One additional magnetic lock will be needed for the southeast access point to be U added to the Municipal Building. 0 0 0 0 I. Any new or additional cable required to complete is project will be provided and installed by the successful proposer. The City w::: be responsibie for replacing defective cable. m. Cabe for the CCTV cameras will be provided and installed by the City. Most of this cable is already in place. Addel .dua-n RFP 98-0394, Page 2 of 'Ii 0 n. The CCTV controller will be located in t::e same size as 3czess sVStem co nu -tiler. ci o. The proposed soft,vare and central contrei system must be Capable of adding additional access points at other buildings at a la er date -,hrou=.1 the City's network or by modem. p. Proposals shall include a recommendation regrr`-+g whether the operating system of the PC controller should be Windows 5 or W:ndow_ YT. . a q. Schematic floor plans of the buildings inc:•-1ded _. the Rwith this _=P are provided is addendum as Attachment C. tl other terms and conditions remain unchanged. If you have any questions regarding this addendum or the RAF', please contact Jack Dale of the chasing Division at (817) 871-6610, Facsimile: (817) 37i-8-40. 'Yours Truly, t Diffee, ting Purchasing Manager jJtachments ci. OMPAlV'Y NAvIE: INNATURE: f])TE: Company 0 0 0 I --Addendum #2, RFP 98-0394. Page 3 of 3 0 ci FoPTWoPTH ADDENDUM #3 DTO THE SPECIFICATIONS FOR Building Access Control and CCTV System Request for Proposals (RFP) Date: January 19, 1999 RFP Number 98-0394 Due Date: January 28, 1999 DTHIS ADDENDUM IS AN INTEGRAL PART OF THE RFP AND MUST BE SIGNED AND RETURNED WITH THE PROPOSAL. [1 The purpose of this addendum is to incorporate the following changes to the RFP: A. SPECIFICATIONS 1. Contractor may use smaller CCTV monitors or modify cabinets to fit 14 -inch Umonitors. System shall show several points on one monitor. 2. The City desires 96 hour taping capacity. 11 3. There are now two card readers on northwest comer door of City Hall. The outside one is for entrance to building. The inside one is used for time clocking employees but also opens the outside door. The existing system must remain, but could be modified to take the inside reader off the mag locks. There arc also two readers on west door to Public Safety Building for same purpose. Answer applies to this point also. 4. Door open/closed status monitors for all controlled doors exist and shall remain operational with the new system. ci 5. The Pre -Council Chamber now has a reader on the door to the sub -hall. The main hall way into the Pre-Council/Council area also has one. We want the present configuration to remain. a6. The current access system does not de -energize mag locks when a fire alarm goes off. The City desires a system that will de -energize mag locks on the system when a fire alarm goes off. IJ 7. City will abate asbestos as required to install new system. a 8. Only wire running in a return air plenum needs to be fire -rated. City will replace any wire running exposed in plenuins to meet code requirements. Addendum #3, RFP 98-0394, Page I of 2 FINANCE DEPARTMENT a �� PUKCRSS= DIVisio.N TK` CITY of Four Woxm = 1000.THRoLxMoRToN 5rairr Foxy W oa n. TEx u 76102 (817) &7I -S 6o + FAx (82") 871-8440 8 P 14 err i CI 3 r�yer U 0 r 9. The Annex is wired by Category 5 cable in conduit under the street to the current a access system. The Garagc is tied in by telephone through modem to the central system. This arrangement is satisfactory but contactor may change to fiber optic, if desired. [] 10. The City will continue to use existing hardwire from City Hall to the Annex building. 11. Delete Access Points 8 and 14 listed in Attachment B. �J 12. The ID cards must be printable on both sides. 13. Delete site #21 in Attachment B. This is a standalone system which is not a part of the present project. B. PROPOSAL SUBMISSION DEADLINE — The proposal submission deadline has been changed to Thursday, January 28, 1999 at 1:30 PM, Central Standard Timc. 0 All other terms and conditions remain unchanged. Yours Truly, �Gt-t.Lf" aJack Dale, Senior Buyer. 0 0 0 I F' I 0 MM COMPANY NAME: 1��'��D_rr{% _ a12 __ NOTE: Companyame and signature must be the same as on the proposal documents. Addendum #3, RFP 98-0394, Page 2 of 2 0 0 0 0 0 0 0 El 0 0 U. 0 0 El 0 0 0 0 II El CITY OF FORT WORTH PURCHASING DIVISION REQUEST FOR PROPOSALS (RFP) FOR BUILDING ACCESS CONTROL AND CCTV SYSTEM MUNICIPAL COMPLEX Reference No. 98-0394 ISSUED: DECEMBER 2, 1998 PROPOSAL SUBMISSION DEADLINE: WEDNESDAY, DECEMBER 30, 1998 AT 1:30PM CST No LATE PROPOSALS WILL BE ACCEPTED PROPOSALS SHALL BE DELIVERED To: PROPOSALS SHALL BE MAILED To: CITY OF FORT WORTH PURCHASING DIVISION CITY OF FORT WORTH LOWER LEVEL PURCHASING DIVISION 1000 THROCKMORTON STREET PO Box 17027 FORT WORTH, TEXAS 761 Q2 FORT WORTH, TEXAS 76102 A MANDATORY PRE -PROPOSAL NAME AND ADDRESS OF COMPANY CONFERENCE IS SCHEDULED FOR: SUBMITTING PROPOSAL: Wednesday, December 16, 1998 at 10:00 A.M. Central Standard Time LOCATION: City of Fort Worth Purchasing Div. Conference Room 1000 Throckmorton St., Lower Level Fort Worth, TX 76102 FOR ADDITIONAL INFORMATION CONCERNING THIS Contact Person: RFP PLEASE CONTACT: JACK( DALE, BUYER (817)871-6610 Phone: ( ) Fax: ( ) Signature: Printed Name: RETURN THIS COVER SHEET WITH PROPOSAL ACKNOWLEDGMENT OF ADDENDA: #1 - #2 #3 #4 #5 REQUEST FOR PROPOSALS (RFP) NUMBER 98-0394 Building Access Control and CCTV System Municipal Complex Table of Contents SectionI....................................................................................................................................................................... 3 1.0 Submission of Proposal................................................................................................................................ 3 2.0 Delivery of Proposals................................................................................................................................... 3 3.0 Public Opening............................................................................................................................................. 4 4.0 Proprietary Information................................................................................................................................ 4 5.0 Completion of Proposal................................................................................................................................ 5 6.0 Explanations................................................................................................................................................. 5 7.0 Addendum..................................................................................................................................................... 5 8.0 Withdrawal of Proposal................................................................................................................................ 5 9.0 Award of Contract........................................................................................................................................ 5 10.0 Period of Acceptance.................................................................................................................................... 6 11.0 Tax Exemption.............................................................................................................................................. 6 12.0 Cost Incurred in Responding........................................................................................................................ 6 13.0 Negotiations.................................................................................................................................................. 6 14.0 Contract Incorporation................................................................................................................................. 6 15.0 Non-Endorsement......................................................................................................................................... 6 16.0 Contract Administrator................................................................................................................................. 6 SectionII...................................................................................................................................................................... 7 1.0 Indemnity ...................................................................................................................................................... 7 2.0 Period of Performance.................................................................................................................................. 7 3.0 Right to Assurance........................................................................................................................................ 7 4.0 Cancellation.................................................................................................................................................. 7 5.0 Termination................................................................................................................................................... 8 6.0 Assignment — Delegation.............................................................................................................................. 8 7.0 Waiver........................................................................................................................................................... 8 8.0 Modifications................................................................................................................................................ 8 9.0 Interpretation and Parol Evidence ........:...................................................................................................... 8 RFP 98-0394, Building Access Control and CCTV System, Page 1 of 29 10.0 Applicable Law............................................................................................................................................. 8 11.0 Independent Contractor................................................................................................................................ 9 12.0 Force Majeure.............................................................................................................................................. 9 13.0 Conflict of Interest........................................................................................................................................ 9 . 14.0 Laws, Statutes and Other Governmental Requirements................................................................................ 9 15.0 Right to Audit................................................................................................................................................ 9 16.0 Notices to Parties........................................................................................................................................ 10 17.0 Severability................................................................................................................................................. 10 18.0 Fiscal Funding Limitation.......................................................................................................................... 10 19.0 Rights to Proposal and Contractual Material............................................................................................ 10 20.0 Copyrights and Rights in Data................................................................................................................... 10 21.0 Disability..................................................................................................................................................... 11 22.0 Insurance.................................................................................................................................................... 11 SectionIII..................................................................................................................................................................12 1.0 General Description of System................................................................................................................... 12 2.0 Quality Considerations............................................................................................................................... 12 3.0 Pricing........................................................................................................................................................ 13 4.0 Proposer's Qualifications........................................................................................................................... 13 5.0 Project Management, Organization and Implementation........................................................................... 13 6.0 Installation.................................................................................................................................................. 14 7.0 Acceptance, Documentation and Training................................................................................................. 15 8.0 Service Support and Maintenance.............................................................................................................. 16 9.0 Contractor Selection Process...................................................................................................................... 17 SectionIV..................................................................................................................................................................18 ProposedCost......................................................................................................................................................... 18 Requirements Schedule............................................................................................................................................19 AttachmentA............................................................................................................................................................ 29 EvaluationMatrix................................................................................................................................................... 29 RFP 98-0394, Building Access Control and CCTV System, Page 2 of 29 U. I 0 Q 1.0 0 I 0 0 C Section I General Provisions Submission of Proposal 1.1 One (1) original and five (5) copies of all proposal documents shall be submitted in a sealed package or container. Project Name and Proposer's name and address should be marked on the outside of the envelope. To ensure acceptance of the proposal, the Request for Proposals (RFP) number and the published opening time and date should also be clearly shown on the lower left corner of the return envelope. Facsimile transmittals or offers communicated by telephone will not be accepted or considered. Proposals that are not submitted in a sealed package or container will not be considered. 1.2 Mailed proposals shall be sent to: Purchasing Division City of Fort Worth PO Box 17027 Fort Worth, Texas 76102 El1.3 Proposals may also be delivered in person to: City of Fort Worth LI Municipal Office Building/City Hall Purchasing Division (Southwest Corner of Lower- Level) 1000 Throckmorton Street Fort Worth, Texas 76102 a2.0 Delivery of Proposals 2.1 Proposals must be received in the Purchasing Division no later than the time Ejindicated on the Cover Sheet of this solicitation or subsequent addendum. The Proposer is responsible for the means of delivering the proposal documents to the location listed in 1.2 or 1.3 on time. Delays due to any instrumentality used to transmit the proposal including delay occasioned by the Proposer's or the City of Fort Worth's internal mailing system will be the responsibility of the Proposer. The proposal must be completed and delivered in sufficient time to avoid u disqualification for lateness due to difficulties in delivery. The time stamp clock in the Purchasing Division is the official clock for determining whether proposals are submitted timely. Late proposals will not be accepted under any circum- stances. RFP 98-0394, Building Access Control and CCTV System, Page 3 of 29 El Public Opening 3.1 Proposals will be opened and publicly acknowledged at the following location, date and time: Location: City of Fort Worth Municipal Office Building/City Hall City Council Chambers, 2nd Floor 1000 Throckmorton Street Fort Worth, Texas 76102 Date: Wednesday, December 30, 1998 Time: 2:00 P.M. Proposers, their representatives and interested persons may be present. Only the proposer's name shall be acknowledged so as to avoid disclosure of the contents to competing offerors and keep offers confidential. Submission of information relative to this RFP will not be released by the City during the Proposal evaluation process or prior to contract award. After the contract is awarded, all proposals will be open for public inspection, to the extent permitted by law. Proprietary Information 4.1 If a Proposer does not desire . proprietary information in the proposal to be disclosed, they are required to identify all proprietary information in the proposal. This identification will be done by individually marking each page with the words "Proprietary Information" on which such proprietary information is found. If the Proposer fails to identify proprietary information, they agree that by submission of their proposal that those sections shall be deemed non-proprietary and made available upon public request. 4.2 Proposers are advised that the confidentiality of their proposals will be protected by the City to the extent permitted by law. Proposers are advised to consider the implications of the Texas Open Records Act, particularly after the proposal process has ceased and the contract has been awarded. While there is provision in the Texas Open Records Act to protect proprietary information, particularly under Section 3(9) and Section 3(10) of this act where the Proposer can meet certain evidentiary standards, please be advised that a determination on whether those standards have been met will not be decided by the Purchasing Division of the RFP 98-0394, Building Access Control and CCTV System, Page 4 of 29 0 City of Fort Worth, but by the Office of the Attorney General of the State of Texas. Completion of Proposal Statements made by a Proposer shall be without ambiguity, and with adequate elaboration, where necessary, for clear understanding. Explanations Any explanation, clarification, or interpretation desired by a Proposer regarding any part of this Request for Proposals (RFP) must be requested in writing from the Purchasing Division at least seven (7) days prior to published submission deadline, as referenced on the cover of the RFP or addenda. Interpretations, corrections or changes to the RFP made in any other manner are not binding upon the City, and Proposers shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. Requests for explanations or clarifications may be faxed to the City at (817) 871-8440. The fax must clearly identify the RFP Title, Number and the Buyer's name. Addendum Any interpretations, corrections or changes to this RFP will be made by addendum. Sole issuing authority of addendum shall be vested in the City of Fort Worth Purchasing Division. Addenda will be mailed to all Proposers who are known to have received a copy of this RFP. Withdrawal of Proposal A Proposer's proposal may be withdrawn by a duly authorized representative of the Proposer at any time prior to the proposal submission deadline, upon presentation of acceptable identification as such a representative of such Proposer. Award of Contract The City of Fort Worth reserves the right to accept or reject any and all proposals and to re -solicit for proposals as it shall deem to be in the best interests of the City of Fort Worth. Receipt of any proposal shall under no circumstances obligate the City of Fort Worth to accept the lowest cost proposal. The award of this contract shall be made to the responsible Proposer whose proposal is determined to be the best evaluated offer, taking into consideration demonstrated competence and qualifications to perform the service solicited in the RFP. Any reference to the word "bid" contained in this RFP shall mean "proposal". RFP 98-0394, Building Access Control and CCTV System, Page 5 of 29 0 0 10.0 Period of Acceptance 0 0 0 0 Proposer acknowledges that by submitting the proposal contained herein, Proposer makes an offer, which, if accepted in whole or part by the City of Fort Worth, constitutes a valid and binding contract as to any and all items accepted in writing by the City of Fort Worth. The period of acceptance of this proposal is ninety (90) calendar days from the date of opening, unless the Proposer notes a different period. 11.0 Tax Exemption The City of Fort Worth is exempt from Federal Excise and State Sales Tax for equipment or material incorporated into the Project; therefore, tax must not be included in this proposal for these items. rj 12.0 Cost Incurred in Responding All costs directly or indirectly related to preparation of a response to the RFP or any oral [I presentation required to supplement and/or clarify a proposal which may be required by the City shall be the sole responsibility of and shall be borne by Proposer(s). n13.0 Negotiations The City reserves the right to negotiate all elements that comprise the respondent's aproposal to ensure that the best possible consideration be afforded to all concerned. 14.0 Contract Incorporation Proposers should be aware that the contents of the successful proposal will become a part fl of the subsequent contractual documents. Failure of a proposer to accept this obligation may result in the cancellation of any award. Any damages occurring to the City as a result of the Proposer's failure to contract may be recovered from the Proposer. 15.0 Non -Endorsement 0 0 0 0 El If a proposal is accepted, the awardee shall not issue any news releases or other state- ments pertaining to the award or servicing of the agreement which state or imply the City of Fort Worth 's endorsement of awardee's services. 16.0 Contract Administrator Mike Mathews, Chief, Architectural Services Section, Transportation and Public Works Department, will act as the contact point between the City and the Contractor and is designated - as the Contract Administrator. Mailing address: Mike Mathews, Chief, Architectural Services Section, Building Services Section, 3409 Harley Ave. Fort Worth, TX 76107, Telephone: (817) 871-8274, Facsimile: (817) 871-8488. RFP 98-0394, Building Access Control and CCTV System, Page 6 of 29 El 0 0 0 0 0 0 0 ri U 0 0 11 Section II Standard Terms and Conditions These standard terms and conditions and any other special terms and conditions listed in the Scope of Work and Special Contract Provisions (Section III) shall become part of any contract entered into if any or all parts of the Proposal are accepted by the City of Fort Worth.' 1.0 Indemnity Contractor shall defend, indemnify and hold harmless the City of Fort Worth and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons or property due to any negligent act or fault of the Contractor, or of any agency, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award. Contractor indemnifies and will indemnify and hold harmless the City of Fort Worth from liability, claim or demand on their part, agents, servants, customers and/or employees whether such liability, claim or demand arise from event or casualty happening or within the occupied premises themselves or happening upon or in the halls, elevators, entrances, stairways or approaches of or the facilities within- which the occupied premises are located. Successful Contractor shall pay any judgment with costs that may be obtained against the City of Fort Worth growing out of such injury or damages. 2.0 Period of Performance If this RFP results in a contract, it shall remain in effect until contract expires, delivery and acceptance of products and/or performance of services ordered. Further, the City of Fort Worth may cancel this contract without expense to the City in the event that funds have not been appropriated for expenditures under this contract. a3.0 Right to Assurance 0 I N X II Whenever the City has reason to question the Contractor's intent to perform, the City may demand that the Contractor give written assurance of Contractor's intent to perform. In the event a demand is made, and no assurance is given within ten calendar days, the City may treat this failure as an anticipatory repudiation of the contract. 4.0 Cancellation The City shall have the right to cancel this contract immediately for default on all or any part of the undelivered portion of this order if Contractor breaches any of the terms hereof, including warranties of seller, or if seller files for bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies that the City may have in law or equity. RFP 98-0394, Building Access Control and CCTV System, Page 7 of 29 El 0 0 5.0 Termination 0 I 0 0 0 The performance of work under this contract may be terminated in whole or in part by the City, with or without cause, at any time upon the delivery to Contractor of a written "Notice of Termination" specifying the extent to which performance of work under the contract is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to and not in lieu of rights of the City as set forth in clause 4.0, herein. 6.0 Assignment — Delegation No right, interest or obligation of Contractor under this contract shall be assigned or delegated without the written agreement of the City. Any attempted assignment or delegation of Contractor shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 7.0 Waiver No claim or right arising out of a breach of this contract can be discharged in whole or in • part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration, is in writing, and is signed by the aggrieved party. f] 8.0 Modifications DThis contract can be modified or rescinded only by a written agreement signed by both parties. 0 9.0 Interpretation and Parol Evidence The contract resulting from this RFP is intended by the parties as a final expression of 0 f] their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of trade shall be relevant to supplement or explain any term used in this agreement. Acceptance of [] or acquiescence in a course of performance under this agreement shall not be relevant to determine the meaning of this agreement even thought the accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever a term 0 defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code shall control. 0 10.0 Applicable Law EJ \ This agreement shall be governed by the Uniform Commercial Code. Wherever the term \' "Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial Code as adopted and amended in the State of Texas. Both parties agree that RFP 98-0394, Building Access Control and CCTV System, Page 8 of 29 Y g a 0 Q venue for any litigation arising from this contract shall be in Fort Worth, Tarrant County, Texas. This contract shall be governed, construed and enforced by the laws of the State of Texas. 0 11.0 Independent Contractor [} Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of the City. Contractor shall have exclusive control of, and the exclusive right to control, the details of its operations hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and sub -contractors. The doctrine of respondeat superior D shall not apply as between the City and Contractor, its officers, agents, employees, contractors and subcontractors. Nothing .herein shall be construed as creating a partnership or joint enterprise between the City and Contractor, its officers, agents, employees, contractors and subcontractors. 12.0 Force Majeure If, by reason of force majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this agreement, such party shall give notice and full particulars of such force majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving ll such notice, so far as it is affected by such force majeure, shall be suspended during the continuance of the inability then claimed, except hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable diligence. 13.0 Conflict of Interest [I No public official shall have interest in this contract, in accordance with Vernon's Texas Codes Annotated, Local Government Code Title 5, Subtitle C., Chapter 171. 14.0 Laws, Statutes and Other Governmental Requirements 0 Contractor agrees that he shall be in compliance with all laws, statutes, and other governmental provisions prevailing during the term of this agreement. 0 15.0 Right to Audit Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this Purchase Order, have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions fl D relating to this Purchase Order. Contractor agrees that the City shall have access, during normal working hours, to all necessary Contractor facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the RFP 98-0394, Building Access Control and CCTV System, Page 9 of 29 0 0 0 0 0 0 0 0 0 0 13 a- 0 provisions of this section. The City shall give Contractor reasonable advance notice of intended audits. 16.0 Notices to Parties Notices addressed to the City pursuant to the provisions hereof shall be conclusively determined to have been delivered at the time same is deposited in the United States mail, in a sealed envelope with sufficient postage attached, addressed to Purchasing Manager, City of Forth Worth, PO Box 17027, Fort Worth, Texas 76102, and notices to Contractor shall be conclusively determined to have been delivered at the time same is deposited in the United States mail, in a sealed envelope with sufficient postage attached, addressed to the address given by Contractor in its response to this RFP. 17.0 Severability In case any one or more of the provisions contained in this agreement shall for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this agreement, which agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 18.0 Fiscal Funding Limitation In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable by any means whatsoever in any fiscal period for payments due under this contract, then the City will immediately notify Contractor of such occurrence and this contract shall be terminated on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except to the portions of annual payments herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. a19.0 Rights to Proposal and Contractual Material 0 I U 0 0 0 All reports, charts, schedules, or other appended documentation to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by Contractor shall become property of the City of Fort Worth upon receipt. 20.0 Copyrights and Rights in Data Where activities supported by this project produce original computer programs, writings, sound recordings, pictorial reproduction, drawings, or other graphical representation and 4 works of any similar nature (the term computer program includes executable computer programs and supporting data in any form), the City of Fort Worth has the right to use, duplicate, and disclose, in whole or in part, in any manner, for any purpose whatsoever 0 RFP 98-0394, Building Access Control and CCTV System, Page 10 of 29 0 ci 0 0 0 EJ ii and have others do so. If the material is copyrightable, the Contractor may copyright such, and the City of Fort Worth reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such materials, in whole or in part and to authorize others to do so. 21.0 Disability In accordance with the provisions of the Americans With Disabilities Act of 1990 _(ADA), Contractor warrants that it and any and all of its subcontractors will not unlawfully discriminate on the basis of disability in the provision of services to general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, or employees of Contractor or any of its subcontractors. Contractor warrants it will fully comply with ADA provisions and any other applicable federal, state and- local laws concerning disability and will defend, indemnify and hold City harmless against any claims or allegations asserted by third parties or subcontractors against City arising out of Contractor's and/or its subcontractor's alleged failure to comply with the above -referenced laws concerning disability discrimination in the performance of this agreement. 0 22.0 Insurance fl 22.1 Prior to commencement of work under the contract, the Contractor shall procure U and maintain insurance according to generally accepted and responsible business practices for the property valuation services industry. The Contractor shall provide the City of Fort Worth Contract Administrator a certificate(s) of insurance documenting a minimum of the following insurance coverages: Q22.1.1 Commercial General Liability - $1,000,000 each occurrence; $1,000,000 general aggregate. 22.1.2 Auto Liability - $500,000 each accident, coverage shall include any auto used in the course of the insured's operations under the Contract. 22.1.3 Statutory Workers' Compensation Insurance and Employer's Liability Insurance - $100,000 each accident, $500,000 disease - policy limit, $100,000 disease — each employee. Elmay 22.2 The City of Fort Worth shall be endorsed as an additional insured as its interests appear on Contractor's insurance listed in 22.1.1 and 22.1.2 above. 22.3 Insurers of Contractor's insurance coverage shall be acceptable to the City of Fort be duly do business in State Texas. UWorth and authorized to the of 22.4 The Contractor's insurance policies required herein shall be endorsed to provide a fl notice of cancellation or non -renewal to the City of Fort Worth, a minimum of thirty (30) days prior to the effective date of such action. RFP 98-0394, Building Access Control and TV CC System, Page 11 of 29 d 0 0 El 1.0 0 0 0 0 0 0 0 a 0 0 0 0 0 I 0 Section III SCOPE OF WORK AND SPECIAL CONDITIONS General Description of System 1.1 The Building Access and CCTV System is to provide after-hours access to the four buildings in the Municipal Complex. 1.2 The local readers shall read magnetically imprinted standard City ID cards using non -contact electronic tags. The local readers shall be networked to a central controller located in the City Hall using existing wiring where presently installed and through contractor installed wiring as necessary. 1.3 The System will monitor the building fire alarm and release all doors in the event of a general alarm.. 1.4 The System will be accessible for administration from a single location in the Municipal Building and from a remote location using a modem and standard telephone line. 1.5 The System shall maintain data for four (4) hours without loss and operate off the present backup power system for critical doors. 1.6 System shall be equipped with alarm and dialer to signal system malfunction. 1.7 The CCTV System shall provide color TV monitoring of two doors in the City Hall with multiplexing of images, 72 hour recording, and continuous backup recording. Recorder shall be independent of TV monitors. 1.8 System shall interface with fire alarm system. 1.9 City of Fort Worth has provided a set of floor plans for the affected areas indicating present and proposed monitored access points and features at each point. 1.10 No -Contact card readers. 1.11 Access control identification card blanks for 5,000 users. 1.12 System that is compatible with City of Fort Worth video badge imaging system. 1.13 One year warranty and five year service contract from date of acceptance by City. 1.14 Compatibility with Microsoft NT. 1.15 Compatibility with Windows 95 operating systems. Maintains memory during power interruptions. 1.16 See System Parameters Form. 2.0 Quality Considerations 2.1 A high quality of service provided. 2.2 Local service representatives. RFP 98-0394, Building Access Control and CCTV System, Page 12 of 29 0 0 0 0 I 0 0 4.0 Proposer's Qualifications (] 4.1 Fort Worth may make such investigations as deemed necessary to determine the ability of the proposer to perform the services specified. City of Fort Worth rl reserves the right to reject any proposal if the evidence submitted by, or investigation of, the proposer fails to satisfy City of Fort Worth that proposer is properly qualified to carry out the obligations of the contract. rj 4.2 In determining the capabilities of a proposer to perform the services specified IIJJ herein, the following requirements must be met by the proposer and will be weighed by City of Fort Worth. (Note: Each item should be thoroughly addressed. El4.2.1 Proposer shall supply evidence that the proposer has been doing business in the CCTV and Access Control System and Services industry for the 60 months preceding the issuance of this RFP. Describe your company's services, organization structure, and experience. 2.3 On -site training for operations and administrative personnel. 2.4 Redundancy of equipment and software. 2.5 Minimum exposed wiring and conduit. 2.6 Minimum switch over System outage time. 2.7 Warranty and Service Support: 2.7..1 Trouble assistance on a 24 -hour per day by seven day a week basis. (7X24) through a toll -free number. 2.7.2 Technical assistance eight hours per day, five days per week. 3.0 Pricing 3.1 The proposal must include separate pricing for hardware, installation, project management, hardware maintenance and maintenance support. The vendor must use the format in Section IV to respond. 4.2.2 The proposer must have qualified staff with field experience, certified by the manufacturer, capable of completing the project. The proposer must identify by name and qualifications the individuals who will support this project for City of Fort Worth. 4.2.3 The proposer must provide a minimum of three (3) references, of a similar size and scope of City of Fort Worth, which are using services proposed in this RFP. At a minimum, the proposer shall provide the company name, the location where the services were provided, contact person(s), customer telephone number, and dates of services. 5.0 Project Management, Organization and Implementation 5.1 City of Fort Worth Project Manager 5.1.1. All project management and coordination for City of Fort Worth shall be RFP 98-0394, Building Access Control and CCTV System, Page 13 of 29 13 through a single point of contact designated as the Project Manager. 5.2. Contractor's Project Manager 5.2.1. The proposer shall designate a Project Manager who will provide the single point of contact for the coordination of all aspects of his work. The proposer's Project Manager's name and resume shall be submitted with the proposal. The Proposer's Project Manager may only be changed with the approval of City of Fort Worth. a 5.3. Project Initiation 5.3.1. Within five (5) days of acceptance, the proposer shall provide an implementation plan illustrating major milestones and activities from contract signing to final acceptance. This plan shall include a timetable meeting the project schedule, and shall provide for testing and verification of existing signal and power wiring, network systemandsoftware availability and suitability, installation of system, switch -over procedures, and manufacturing of employee identification cards. 5.4. Responsibilities of the Proposer 5.4.1. The proposer shall assume complete responsibility for the project' management, system engineering and design, installation, start-up, and operational performance testing in accordance with the requirements in the RFP. a' 5.5. Responsibilities of City of Fort Worth: 5.5.1. Overall project coordination within City of Fort Worth. III5.5.2. Providing equipment space in existing City of Fort Worth buildings. 5.5.3. Reviewing and approving all proposer -furnished documentation, progress Dreports, test plans and procedures. 5.5.4. Witnessing the Acceptance and Testing of the installed System. a 5.5.5. Providing all internal building cabling, CAT 5 rated, properly terminated and tested. 5.5.6. Provide all inter -building and intra-building fiber cabling, properly terminated with ST connectors and tested. 5.5.7. All individual distribution frame racks, patch panels, and patch cables for the workstations. W 5.5.8. An appropriate and safe space to work when on site. Q5.5.9. In -space access to electrical power. 5.5.10. Assumption of regularly recurring cost of power provision. 9 6.0"\ Installation 6.1 Include all items, not specified, required to finish the project. RFP 98-0394, Building Access Control and CCTVSystem, Page 14 of 29 U £ 0 6.2 Utilize trained and experienced personnel to install and test the equipment and service. 6.3 Install operational system within contract period agreed to in negotiations. 6.4 Interface with the telephone carrier to establish connectivity with remote locations. 0 6.5 Configure all network -related hardware. 6.6 System -test and resolve all network equipment and connections using certified 0 personnel. 6.7 Train all maintenance and System administrative personnel. 0 6.8 Switchover from the old to the new System over a 60 -hour weekend. 6.9 Provide complete "Record Drawings" and operations and maintenance manuals to adocumentation the System. 6.10 Testing 0 6.10.1 All services shall be tested. The proposer will provide signed statements indicating that the tests have been satisfactorily accomplished. 6.10.2 A field test plan shall be jointly created and approved by City of Fort U Worth that will demonstrate that the system is properly installed and that it is working according to design. Compliance with the specific requirements of the applicable sections of this specification shall be demonstrated by 0 test results. 6.10.3 The proposer shall perform these tests when the system has been installed 0 and adjusted for optimum performance. The proposer shall request that City of Fort Worth furnish a representative to witness the tests, certify that the recorded results were achieved and that the results meet the established 0 criteria. Satisfactory test results are a prerequisite to acceptance of the system. a7.0 Acceptance, Documentation and Training 7.1 Acceptance: City of Fort Worth will accept the system when all of the following E] criteria have been met: 7.1.1. All equipment and service installation is complete, in permanent locations and in accordance with industry standards. El7.1.2. System installed shall provide all features and capabilities as specified in the contract documents. 0 7.1.3. Quality and level of transmission are acceptable by City of Fort Worth's designated representative. 97.1.4. System and component tests have been completed and certified as satisfactory by City of Fort Worth designated representative. 0 RFP 98-0394, Building Access Control and CCTV System, Page 15 of 29 0 0 0 7.1.5. System documentation is complete and delivered. 7.1.6. Correction of all deficiencies noted by City of Fort Worth and provided to the proposer on a "punch list" has been completed. a7.2. Documentation: Three copies of system operations and maintenance manuals and System wiring documentation for the proper utilization of any equipment (] delivered to Building Services Division. Implementation will not take place until L} Manuals and documentation is approved. D 7.3. Training: All training is to be based on Operations and Maintenance Manuals delivered to City. 7.3.1. _ Training must be completed prior to implementation. lIJ7.3.2. Training required to provide for the normal operation of equipment shall be accomplished successfully within six hours. [} 7.3.3. Administrator shall be trained on actual equipment within six hours. 7.3.4. The proposer shall offer hands-on training on -site for 10 City of Fort Q Worth employees to familiarize same employees on the daily operations required to manage the installed equipment. 8.0 Service Support and Maintenance O 8.1 Maintenance and Support: Adequate maintenance and support is considered crucial to the award of a contract for City of Fort Worth System. [1 8.2 Provide the options for on -site maintenance technicians, near -by maintenance technicians, call -in maintenance support, and for maintenance to be provided by D City of Fort Worth staff. Provide any additional information you may consider pertinent. 8.3 Maintenance Support Plan: [1 8.3.1 Provide organization chart of maintenance group including names, titles, location and telephone numbers. 8.3.2 If a proposer plans to subcontract for any aspect of service, support, or maintenance, a detailed description of the subcontracted portion proposed must be provided, including the name of the subcontractor, references, location of work force, prior experience, number of trained employees and any other relevant information. 8.3.3 Trouble Calls and Repairs: Describe the procedures for handling trouble calls and repairs, from the discovery and reporting of the trouble until the trouble is cleared. El8.3.4 Spare Parts Inventory: At a minimum, proposer must maintain a spare parts supply sufficient to restore service, following interruptions caused by equipment failure, within 24 hours of the reported failure. 8.3.5 Sole Point of Contact: The selected proposer shall be the sole point of RFP 98-0394, Building Access Control and CCTV System, Page 16 of 29 Y g a 0 contact for any problems associated with the services specified in this RFP. a 9.0 Contractor Selection Process 9.1 Initial Evaluation 9.1.1 Upon receipt, the RFP information will be disclosed to the evaluation committee members only. The Request for Proposal will not be publicly opened. The possible need for negotiations necessitates the need for privacy. The proposals will be evaluated by a committee and deemed uacceptable, potentially acceptable, or unacceptable. Proposals will be rank -ordered by the evaluation committee. The matrix to be used as a part of this evaluation is shown in Attachment A. to this RFP. �j 9.1.2 Clarification: City of Fort Worth will initiate discussions with the highest ranked proposer to clarify and negotiate particulars. These discussions will usually be limited to all acceptable proposals but may also be extended to the potentially acceptable proposals. Proposer will send the Project Manager and other qualified personnel to discuss technical and contractual aspects of the proposal. 9.2 Best and Final Offer: The Proposer presents a "Best and Final Offer" based on the 9 revised System requirements developed in the clarification stage. 9.3 Award: ElI9.3.1 Award will be made to the responsible Proposer whose proposal is the most advantageous to City of Fort Worth, taking into consideration all factors. 9.3.2 No other evaluation criteria, other than as outlined in the original proposal, will be used. Any information identified as "trade secret" must be clearly marked. These pages must be separated from the non -trade secret pages of the proposal to enable ease of removal. The proposal may not contain trade secret matter in the cost or pricing data. 0 0 0 0 RFP 98-0394, Building Access Control andCCTV System, Sy m, Page 17 of 29 D 0 0 n 0 ci 0 0 0 13 0 ci a III 0 0 0 0 0 Section IV Proposed Cost Proposal of (Firm Name) ADT Security Services. Inc. Located at 2012 Plaza Drive Bedford, Texas 76021 Principal's Signature: Contact: Jerry McElvoy/Bob Mittl _ Declaration: Telephone: 817-255-2100 Fax: 817-255-2193 The proposer, in compliance with this Request for Proposal, has examined the specifications and related documents and is familiar with the local conditions surrounding this project. Therefore, the proposer hereby proposes to provide this service in accordance with this RFP and any contract documents within the time frames set forth herein and at prices stated below. The proposer hereby agrees to commence work on this project on or before a date to be specified in a written Notice to Proceed by City of Fort Worth and to fully complete the installation and testing within 90 calendar days consecutive calendar days thereafter or as agreed to in subsequent negotiations. Attached to, and made a part of this Proposal, is the edited Requirements Schedule and completed AIA Document 305 (Contractor's Qualification Statement). Access Controllers Central Control and Administration System CCTV Surveillance System Equipment/Material Costs 59 , 356 .0 0 8, 723 . 0 0 7, 703 . 0 0 Installation 7,1ggg 720.00 ProjectManagement 3,99900 1,22(00 240.01) t II p1on,Cosa On Site Maintenance/Support 8X5 for one year subsequent to acceptance 4, 462 . 0 0 1, 653 . 0 0 1 ,1 46 . 0 0 Trouble Assistance 7X24 for years following first year. 5,800.00 2,190.00 1, 4 3 3.0 0 Service Support Location: Name of Company City/State: 2012 Plaza Drive Bedford, Texas 76021 Telephone: 81 7- 2 5 5- 21 7 5 a RFP 98-0394, Building Access Control and CCTV System, Page 18 of 29 REQUIREMENTS SCHEDULE Building Access Control and CCTV System rift, of Fort Worth Feature State exceptions, clarifications a. Basic System Requirements: PC based central control system See attached List of material for clarification. CCTV monitoring of up to 10 doors Yes Up to 16 Remote administration by modem and telephone Yes Supports up to 5,000 users Yes The system will have the ability to support a minimum of 512 control panels, 1,024 doors with readers, and 7,680 alarm points. Yes Uses Cat 5 wiring from existing system Will use 18AWG 6 cond shielded found during site survey. Access control readers will be of the proximity type with electronic coding. Yes b. Access Control Software Requirements: Software will be PC based and will operate in Windows 95. Yes It shall provide an easy to use windowed software format with full on- line Yes English -text assistance for every operation. This format shall be enhanced by the use of a mouse to enable quick access to any point in the system by use of the windowed software. Yes The system shall have anti-passback capabilities. Yes RFP 98-0394, Building Access Control and CCTV System, Page 19 of 29 0 fl REQUIREMENTS SCHEDULE Building Access Control and CCTV System City of Fort Worth The system will be capable of 100% expandability Yes The software shall be Year 2000 Compliant. Yes Compliance statement. attached. A minimum of one -hundred twenty-five access levels shall be available Yes along with thirty-two time zones each containing eight unique intervals per zone all guided by 32 holiday schedules. The interface shall allow a user -defined auto -log off routine selectable from 1-240 minutes. Yes The software package shall provide the ability to archive 400,000 events. Yes System shall provide the ability to backup and restore system configuration and users' data on tape backup. Yes The system shall have a backup file management screen. Yes The system shall have a minimum of 32 time zones which can be assignable to doors, card holders, operators, outputs and inputs. These intervals shall be programmable for starting and stopping times Yes and days for the weeks. The intervals shall also define holiday usage for a minimum of 24 holidays. Yes Software shall support video imaging and card badging. Yes Access control software must be able to monitor all data communications between the PC and the field control panels. Yes Software will be fully LAN (Local Area Network) Compatible. Proposed system will be upgradeable by adding only software NT upgrade U . RFP 98-0394, Building Access Control and CCTV System, Page 20 of 29 REQUIREMENTS SCHEDULE Building Access Control and CC1V System 0 0 0 a [I 0 0 0 0 I 0 FE C u. 0 fl' ci Software shall provide integrated CCTV control. Yes Software shall be capable of importing graphics in bitmap form. Yes The system shall have the capabilities to relate cardholders to doors by access time. Yes It shall be possible to restrict any single card or group of cards through* the use of these access levels. • Yes The system shall have a minimum of 200 access levels. Yes It shall be possible to assign access levels on a per door basis. Yes Operator restrictions shall have a minimum of two categories, the first being full usage. An operator assigned this level shall be allowed to make additions or modifications to the data base for that particular Yes menu selection. An operator that has been assigned full usage shall still be restricted from performing a selected task or tasks on any other command in the system. . Yes Second category shall be view only which totally restricts operator from modifying database entries. Yes The system shall alert any operator trying to access a restricted menu selection with an on screen message. Yes The system shall allow all doors to be configured in their own unique requirements. Yes All doors shall be uniockable by a minimum of 2 input configured overrides. Yes a RFP 98-0394, Building Access Control and CCTV System, Page 21 of 29 ci. I GI 0 ci I GI 0 II I I 0 ci I I I I REQUIREMENTS SCHEDULE Building Access Control and CCTV System (hi of I rf 1A/nrfh Doors shall be defined in text form with a minimum of 30 characters. Yes The door strike time and door open times are to be assignable independently from 1-60 seconds through the system's software. Yes System parameters must be set remotely at Central Control Point or by Administrator through the software. Thru software at PC only All door unlocks shall be time zone configurable and once unlocked shall be configured to report state change at operator discretion. Yes These inputs shall be described with a minimum of 30 characters and reportable based on time Yes Any access controlled doors in the system shall have the ability to generate a local alarm output in the event of the door being forced or Yes left open. The report of these events shall be time zone definable. Yes Output shall be configured to any of the following states: latched, timed or reflective. Yes If the device is not programmed to unlock the door, then the door contact shall still be shunted by use of the request to exit device. Yes in the event of the output being latched it shall only be reset through operator intervention or by passing a card valid for that door and time over its reader. Yes The request to exit input circuit shall be operator definable to be supervised and have the ability to unlock the door as well as shunt the doors status sensor. Yes The system shall allow a user programmed message unique to every door in the system. Yes N. RFP 98-0394, Building Access Control and CCTV System, Page 22 of 29 a 0 0 U. 0 0 I1• 0 El 0 0 0 0 0 0 0 0 REQUIREMENTS SCHEDULE Building Access Control and CCTV System (9h, of Gnrf 1A/nr+h message shall appear under alarm condition for the door being forced or left open. This message shall be a minimum of 80 characters Yes The system shall have the ability to support 5,000 user files. Yes These files shall have a minimum of four fixed fields. The system shall support a minimum of four user configurable fields. Yes Each user assigned in the system shall be identified as either a "visitor" or a "standard user". Yes The system shall also have the ability to assign a validity period to each user having a "to" and "from" date -month -year. Yes Contractor will set up network administration from Host PC to Building Services' PCs located at 3409 Harley Avenue. Yes using city furnished phone lines and workstation. The system shall provide help screens that are specific to the area of the system being used. Yes Report Templates: The software shall provide user and archive defined templates for report generation. Yes The system shall allow reports to be generated from the history accumulated on the system's fixed disk. These reports shall be Yes created on an as needed basis by selecting the report parameters necessary based on time and date. The system shall allow the creation of preformatted parameters to be stored as archive report templates. These templates shall have a Will be available on minimum 16 character title to easily identify the format to the operator. • Win —Pak 2.0 to lie released 3/1/99.. The system shall allow any report template to be cleared or modified. Win -Pak 2.0 Once the template is set as desired, the report will be created, and then viewed or printed as desired Win —Pak 2 , 0 RFP 98-0394, Building Access Control and CCTV System, Page 23 of 29 D REQUIREMENTS SCHEDULE Building Access Control and CCTV System t'i+., of Gnrf 1h/nrth Online System Maintenance: Upon operator request, the system shall generate a "system version" report listing the current system software version and serial number as Only on Win -Pak software well as the firmware version for all Terminal Controllers and Alarm Controllers active on the system. . The system shall provide online diagnostics and communications maintenance for adjustment to the operating environment We provide Maintenance for Win -Pak and W-95 This shall be accomplished without leaving the access control software and must be part of its standard software. Same as above. Online maintenance providing real-time communications conditions of Terminal Controllers and Alarm Controllers is required Yes c. Access Control P.C. and printer: The system shall have a multiple operator entry device with an easy to use format. Yes The keyboard supplied shall use the fully extended 101 key standard format allowing function key control. Yes The system shall also include a "serial" two button Microsoft mouse to work in conjunction with the keyboard for data entry and system configuration. Yes The day to day operation of the system shall be mostly accomplished by use of the mouse. There can be no substitutions, although the system can function without the mouse. Yes The central control system shall have a P.C. with 3.5" floppy drive, tape backup drive, CD-ROM drive, and a minimum of 3.0 GB hard drive, 32MB RAM, keyboard, mouse controller, and laser printer.._ yes The P.C. shall be capable of a communication handshake (via fax modem) to Building Services on 3409 Harley Ave. and shall be Yes capable of being remotely administered by City -owned PCs via modem and telephone lines. The PC color monitor shall have a minimum screen size of 14" and will be a SVGA type. 17" proposed. RFP 98-0394, Building Access Control and CCTV System, Page 24 of 29 REQUIREMENTS SCHEDULE Building Access Control and CCTV System rih, ,,f Cnrf {A/nrfi, The administration computer system shall have as its human interface an IBM-compatible P.C.586/233 (or higher) operating in a Windows 95 environment. The PC shall have a surge protector with fax modem Yes protection. System shall support eight communication ports with additional hardware, and will provide 2 serial communication ports and I parallel port. Yes d. Network Wiring Card readers, mag-locks and controllers will be wired to a central controller located in City Hall using existing wiring and through Yes contractor installed wiring where necessary. The system must be directly connected to the existing Fire Alarm System ensuring all managed doors are unlocked in the event of a Fire Alarm. Providing access for all Public Safety Officers(Fire & Police) to Yes all areas of the building. Existing mag strikes and wiring will not be replaced. The only wiring required is for new readers, new reader controllers, and new security Will use existing cameras to be tied into existing wiring. 18AWG 6 cond found e. Associated Equipment: Access control cards: Provide a minimum of 5,000 Proximity type cards that provide a unique user code for each card. • Yes The card is to be made of durable plastic, is credit card size and is 0.03" thick, and is compatible with current City of Fort Worth Reprographics Video badging equipment. Yes Provide a card hanger strap, used to clip a Proximity Card with punch slot to a pocket or purse for identification, for each card. Yes Access Control Readers: Provide Proximity Readers at each location indicated in the Equipment List, Section 4.23. Yes The Reader shall have operating environmental specifications to allow complete functionality at a temperature range of -4to 130 degrees F and shall be mounted in compliance with the Americans with Disabilities Act. Yes Access control readers should be made of a highly durable vandal - resistant material and the readers should be neutrally colored. Yes D RFP 98-0394, Building Access Control and CCTV System, Page 25 of 29 REQUIREMENTS SCHEDULE Building Access Control and CCTV System r`ih, of Gnrf IA/nrfh Provide additional reader location at Southeast entrance of City Hall with proximity reader. A73Type of strike to be determined after site visit. Yes Auto Call Assistance Stations:. Provide two vandal resistant auto call assistance stations, with the City's option to postpone installation up to one year from award of Not included in this contract date. proposal. CCTV Equipment: Provide two 14" color monitors for CCTV monitoring. Yes Provide one each color duplex 16 channel multiplexer with digital action detection feature, full or multi -screen call-up and on screen camera tilting. Yes Provide two high -resolution video recorders with alarm inputs and 24 hour real time recording capability. Proposed 96 hour per addendum #3. Provide three color security cameras w/ 4mm varifocal lenses and security housings. Installed on the northwest and southeast entrances of City Hall, and in the Parking Meter Coin Counting room. Yes f. Installation: The Card Access supplier must survey the facility to assure coordination of a turnkey installation. Install system per local codes Yes and the manufacturer's instructions. Survey the facility to coordinate the operational compatibility of all locking devices and associated equipment. Yes All wiring shall be concealed where possible. Wire -mold shall be used in finished spaces where wire cannot be concealed. Yes All access control readers will be mounted in compliance with building • code standards and meet A.D.A. requirements. Yes All locking device wiring shall be run separate from all other system wiring except wire specifically permitted by the access control supplier. N. Yes 0 RFP 98-0394, Building Access Control and CCTV System, Page 26 of 29 REQUIREMENTS SCHEDULE LI Building Access Control and CCTV System City of Fort Worth Access Control System supplier shall patch and paint effected areas as necessary to assure a complete turnkey system. No g. Support and Training: The access control equipment supplied shall be a standard labeled product of the equipment supplier, bearing the companies name and having their exclusive model numbers. Yes This company must be of established reputation and experience, regularly engaged in the access control/alarm business for a period of at least five consecutive years under its current company name. Yes This company shall have a fully staffed office of sales and technical support representatives within 50 miles of Fort Worth. Yes Supplier will implement the new system in order to make a smooth transition from the old system to the new system without a loss of service. Yes Contractor will prepare implementation plan with minimum down time. Yes Initial implementation for 100 employees will be performed over a two day weekend. Additional cards and data input will bring full implementation within three weeks. Yes Within the first 30 days from system start-up the equipment supplier shall provide 8 hours of system operations training at the project site to the owners representatives. Yes Operation on the old and new system simultaneously for the three wee implementation would be desirable. Yes A second 4 hour training session shall be provided within 6 months from system start-up. Yes Training shall be conducted during normal business hours of the equipment supplier at a date and time of mutual convenience. Yes h. Equipment Listing: a .' RFP 98-0394,- Building Access Control and CCTV System, Page 27 of 29 REQUIREMENTS SCHEDULE Building Access Control and CCTV System /'u.. _c r__a ui_.._ P.C. shall be located in the Access Control Office on the NE comer ground floor level of City Hall. Yes All terminal controllers shall be installed in the mechanical rooms adjacent to each elevator lobby as. necessary. Yes Provide a reader and associated equipment at each of the scheduled door locations Yes lii. El 0 B 0 0 0 D ci 0 U. El 0 0 RIP 98-0394, Building Access Control and CCTV System, Page 28 of 29 0 0 0 0 I El 0 0 I Lii 0 0 0 a El 0 I 0 Texas Certificate of Exemption I claim an exemption from payment of sales and use taxes for the purchase of taxable items described below or on the attached order or invoice. Description of items (or an attached order or invoice) to be purchased: All Items Incorporated into Construction Chiller Plant Modifications, Will Rogers Memorial Coliseum. I claim this exemption for the following reason: Name of exempt organization: City of Fort Worth Texas Sales and Use Tax Permit #1-75-6000528-6 I understand that I will be liable for payment of sales tax which may become due for failure to comply with the provisions of the state, city, and/or metropolitan transit authority sales and use tax and comptroller rules regarding exempt purchases. The price will determine liability for the tax paid for the taxable items purchased or the fair market rental value during time used. I understand that it is a misdemeanor to give an exemption certificate to the seller for taxable items which I know, at the time of purchase, will be used in a manner other than that expensed in this certificate, and, upon conviction, may be fined up to $500.00 per offense. Municipalities are granted tax exempt statutes per the Texas Constitution, ART 8, Section L. Purchaser: City of Fort Worth Street Address: 1000 Throckmorton City/State/Zip: Fort Worth, Texas 76102 Signature: ie•L 1CCec, Pusha�ing Manager Date: Phone: (817) 871-8357 This certificate does not require a number to be valid. Sales and use tax "exemption numbers" or "tax exempt" numbers do not exist. This certificate should be furnished to the supplier. Do not send the completed certificate to the Comptroller of Public Accounts. 0 CITY OF FORT WORTH, TEXAS CONSTRUCTION CONTRACT THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF TARRANT This agreement made and entered into this the 25t day of May AD, 19 99 , by and between the CITY OF FORT WORTH, a municipal corporation of Tarrant County, Texas, organized and existing under and by virtue of a special charter adopted by the qualified voters within said City on the 11th day of December, A.D. 1924, under the authority (vested in said voters by the "Home Rule" provision) of the Constitution of Texas, and in accordance with a resolution duly passed at a regular meeting of the City Council of said city, hereinafter called OWNER, and ADT Security Services, Inc. of the City of Bedford County of Tarrant State of Texas hereinafter called CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned to be made and performed by the Owner, and under the conditions expressed in the bond bearing even date herewith, the said Contractor hereby agrees with the said Owner to commence and complete the construction of certain improvements described as follows: MUNICIPAL COMPLEX BUILDING ACCESS CONTROL AND CCTV SYSTEM That the work herein contemplated shall consist of furnishing as an independent contractor all labor, tools, appliances and materials necessary for the construction and completion of said project in accordance with the Plans and Specifications and Contract Documents adopted by the City Council of the City of Fort Worth, which Plans and Specifications and Contract Documents are hereto attached and made a part of this contract the same as if written herein. The Contractor hereby agrees and binds himself to commence the construction of said work within ten (10) days after being notified in writing to do so by the Owner. The Contractor hereby agrees to prosecute said work with reasonable diligence after the commencement thereof and to fully complete and finish the same ready for the inspection and approval of the Transportation and Public Works Director of the City of Fort Worth and the City Council of the City of Fort Worth within a period of 90 calendar days. The agreed upon total contract amount shall be $94,739.00 and includes the Access Controllers, Central Control and Administration System and the CCTV Surveillance System as detailed in Pages 19 through 29 of the Proposal. Contractor agrees to complete the project, suitable for occupancy and beneficial use, within 90 calendar days from Notice to Proceed. City agrees and binds itself to pay, and the said Contractor agrees to receive, for all of the aforesaid work, and for stated additions thereto or deductions therefrom, the price shown on the Proposal submitted by the successful bidder hereto attached and made a part hereof. Payment will be made in monthly installments upon actual work completed by contractor and accepted by the Owner and receipt of invoice from the Contractor. I H The Contractor will provide a Certificate of Insurance listing the Transportation and Public Works Department as certificate holder, showing the required General Contractors Liability coverage, Auto Liability, Builder's Risk and Worker's Compensation coverage. If this Contract is in excess of $25,000, the Contractor shall provide Payment Bond. If the Contractor is in excess of $100,000, the Contractor shall provide both Payment and Performance Bonds for the full amount of the contract. Contractor shall apply for all City of Fort uCiI M CC©?@ C - I CQYRFC1S,EY ( o ;►PIN, Il o Worth Permits and for any other permits required by this project. City of Fort Worth Permit fees are waived. Separate permits will be required for each facility. If the Contractor should fail to complete the work as set forth in the Plans and Specifications and Contract Documents within the time so stipulated, plus any additional time allowed as provided in the General Condi- tions, there shall be deducted from any monies due or which may thereafter become due him, the liquidated damages outlined in the General Conditions, not as a penalty but as liquidated damages, the Contractor and his Surety shall be liable to the Owner for such deficiency. IN WITNESS WHEREOF, the City of Fort Worth has caused this instrument to be signed in SIX (6) counterparts in its name and on its behalf by the City Manager and attested by its Secretary, with the corporate seal of the City of Fort Worth attached. The Contractor has executed this instrument through its duly authorized officers in SIX (6) counterparts with its corporate seal attached. Done in Fort Worth, Texas, this the 25"' day of May , AD, 19 99 . UContractor o By: 111 Ii U] n I I I I n I APPROVAL RECOMMENDED: APPR V By: Assistant City Manager RECORDED: (✓� lei a. v By. By: ��(L)% Transp G.G City cretary APPROVED AS TO FORM AND LEGALITY: By: Assistant Cityttorney �_ap-9q Date 1- /7413 Contract Authorization Date OfFFI D�1� ) ©0PDD C-2 I con,8E es PAYMENT BOND THE STATE OF TEXAS BOND NO. 1 COUNTY OF TARRANT rI KNOW ALL MEN BY THESES PRESENTS: That we, ADT Security Service, Inc. a t corporation of Tarrant County, Texas , hereinafter called Principal and (3) f&eI loutI2'>M0-P , zu- ,/ , a corporation organized and existing under the law' of the State and fully authorized to transact business in the State of Texas, as Surety, are held and firmly bound unto the City of Fort Worth, a municipal corporation organized and existing under the laws of the State of Texas, hereinafter called Owner, and unto all persons, firms, and corporations who may furnish materials for, or perform labor upon, the building or improvements hereinafter referred to in the penal sum of: Ninety Four Thousand, Seven Hundred Thirty_ Nine Dollars & No Cents $94,739.00 lawful money of the United States, to be paid in Fort Worth, Tarrant County, Texas, for the payment of which sum well and truly be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered into a certain contract with the City of Fort Worth, the Owner dated the 25th day of May _1999, 1999, a copy of which is hereto attached and made a part hereof, for the construction of: MUNICIPAL COMPLEX BUILDING ACCESS CONTROL AND CCTV SYSTEM designated as Project Number GG01/0205002 copy of which contract is hereto attached, referred to, and made a part hereof as fully and to the same extent as if copied at length herein, such project and construction being hereinafter referred to as the "works". NOW, THEREFORE, the condition of the obligation is such that, if the Principal shall promptly make payment to all claimants as defined in Article 5160 of the Revised Civil Statutes of Texas, supplying labor and materials in the prosecution of the work provided for in said Contract, then this obligation shall be null and void, otherwise it shall remain in full force and effect. THIS BOND IS MADE AND ENTERED into solely for the protection of all claimants supplying labor and material in the prosecution of the work provided for in said Contract, as claimants are defined in said Article 5160, and all such claimants shall have a direct right of action under the bond as provided in Article 5160 of the Revised Civil Statutes. ni E$] PROVIDED FURTHER, that if any legal action be filed upon this bond, venue shall lie in Tarrant County, State of Texas, and that the said Surety, for value received, hereby stipulates and agrees that no change extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specification accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or the specifications. PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall A:\5PAYBOND.FRM GI I I m e I I 0 0 0 0 abridge the right of any beneficiary hereunder whose claim shall be unsatisfied. IN WITNES SETH WHEREOF, this instrument is executed in 6 counterparts, each one of which shall be deemed an original, this the 25th day of May , 1999. I (Address) ATTEST: (S ety) *Q4l (SEAL) Witness as to Surety Principal (4) i�ctrih( SSrJ,Jnc�. BY: s.a°d R. dU Rdv I9 / (Printed Name/Title) (j/ OItQ —10On 6n k �604 ADDRESS + 33 cab CITY/STATE/LIP (Surety) Fedeia-1 //?6u -a4 2C By: ,, .a.'t� �& 14 (Attorney -in -Fact) (5) ta�& M. d cu h e s (Printed Attorney -in -Fact) Note: Date of Bond must not be prior to date of Contract (1) Correct name of Contractor (2) A Corporation, a Partnership or and Individual, as case may be (3) Correct Name of Surety (4) If Contractor is Partnership all Partners should execute bond a Chubb POWER Federal Insurance Company Attn.: Surety Department OF Vigilant Insurance Company 15 Mountain View Road Surety ATTORNEY Pacific Indemnity Company Warren, NJ 07059 flKnow All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE COMPANY, a New York corporation, and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and appoint Virginia M. Tighe, Stephen W. Grant, Richard A. Saul, Jr:, Diane M: Hurlebaus and Michael A. Rosenberger of Boston, Massachusetts ------------------------------------------ each as their true and lawful Attorney -in -Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and Don their behalf as surety thereon or otherwise, bonds and undertakings and other writings obligatory in the nature thereof (other than bail bonds) given or executed in the course of business, and any instruments amending or altering the same, and consents to the modification or alteration of any instrument referred to in said bonds or obligations. in Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed and attested these presents and affixed their corporate seals on July 13th , 1998. U '& Kenneth C. Wendel, Assistant Secretar Gerardo G. Mauriz, Vice President STATE OF NEW JERSEY l El ss. County of Somerset On July 13th 1998, before me, a Notary Public of New Jersey, personally came Kenneth C. Wendel, to me known to be Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY, the companies which executed the foregoing DPower of Attorney, and the said Kenneth C. Wendel being by me duly sworn, did depose and say that he is Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knows the corporate seals thereof, that•thb seals'affixed to the foregoing Power of Attorney are such corporate seals and were thereto affixed by authority of the By -Laws of said Companies; and that he signed said Power of Attorney as Assistant Secretary of said Companies by like authority; and that he is acquainted with Gerardo G. Mauriz, and knows him to be Vice President of said Companies; and that the signature of Gerardo G. Mauriz, subscribed to said Power. of Attorney is in the genuine handwriting of Gerardo G. Mauriz, and was thereto subscribed by El authority of said By -Laws and in deponent's presence. �U\u.tuuur,,,L Not@nat.ai.h' 1�'`� .w. sti = NOTARY WENDIE P, WALSH Notary Public, State of New.l u - ...... FUEUC `` No.00545G4 i Notary Public � Commission Expires April iS, 2t CERTIFICATION Extract from the By -Laws of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY: "All powers of attorney for and on behalf of the Company may and shall be executed in the name and on behalf of the Company, either by the Chairman or the President or a Vice President or an Assistant Vice President, jointly with the Secretary or an Assistant Secretary, under their respective designations. The signature of such officers may be engraved, printed or lithographed. The signature of each of the following officers: Chairman, President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and El any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached." i, Kenneth C. Wendel, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY (the "Companies") do hereby certify that El (i) the foregoing extract of the By -Laws of the Companies is true and correct, (ii) the Companies are duly licensed and authorized to transact surety business in all 50 of the United States of America and the District of Columbia and are authorized by the U. S. Treasury Department; further, Federal and Vigilant are licensed in Puerto Rico and the U. S. Virgin Islands, and Federal is licensed in American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and (iii) the.foregeing Power of Attorney Is true, correct and in full force and effect.Eli e,1 Given under my hand and seals of said Corrtpanies at Warren, NJ this 51 t day of , 19 cJfTr C C�oOAttA �2 5C0� yfly{p____________ gI- r l�iln Kenneth C. Wendel, Assistant Secretary 0 II IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903-3485 Fax (908) 903-3656 e-mail: Surety@chubb.Com 15-10-0225 (Ed. 2-98) CONSENT ... ... . ... .. . : 0 CONTRACTOR COMPLIANCE WITH WORKER'S COMPENSATION LAW II 0 0 0 Pursuant to Article 8308-3.23 of Vernon's Annotated Civil Statutes, Contractors A DT Security Service, Inc. certifies that it provides worker's compensation insurance coverage for all of its employees employed on City of Fort Worth project and CCTV System project number, GG01/020500 STATE OF TEXAS 3 COUNTY OF TARRANT 3 BEFORE ME, the undersigned authority, on this day personally appeared <✓-E- i, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he ® executed the same as , the act and deed of II Sa Yv' r) , for the purposes Eland considerations therein expressed and in the capacity therein stated. DGIVEN UNDER MY HAND AND SEAL OF OFFICE this _.� day of IJ p rpa C��G� h'yNotary Public, state of Texas Notary Public in and for the State of Texas My Comm. Expires Sept. 26, 2001 f' u 0 0 0 I (a) Contractor agrees to provide to the City a certificate showing that it has obtained a policy of workers compensation insurance covering each of its employees on the project in compliance with state law. No Notice to Proceed will be issued until the Contractor has complied with this section. (b) Contractor agrees to require each and every subcontractor who will perform work on the project to provide to it a certificate from such subcontractor stating that the subcontractor has a policy of workers compensation insurance covering each employee employed on the project. Contractor will not permit any subcontractor to perform work on the project until such certificate has been acquired. Contractor shall provide a copy of all such certificates to the City. J A:\3WORKCOM.FRM City of Fort Worth, Texas qvelgor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 5/25/99 **C-1 7443 20ACCESS 1 of 2 SUBJECT AWARD OF CONTRACT TO INSTALL ACCESS AND CLOSED CIRCUIT TV SYSTEM IN THE MUNICIPAL COMPLEX TO ADT SECURITY SERVICES, INC. RECOMMENDATION: It is recommended that the City Council: 1. Approve the award of a contract to ADT Security Services, Inc. (ADT) for the installation of an access monitoring system and closed circuit TV monitoring system in City Hall, the City Hall Annex and the Public Safety Building for a total contract cost of $94,739, with a 90 -day installation period; and 2. Authorize the execution of a one-year maintenance support contract and a two-year trouble assistance contract with ADT, following the one-year warranty period included in the contract using available budgeted maintenance funds. DISCUSSION: The present access control system is unreliable and out-of-date. The present TV monitoring system does not have the reliability and imaging ability to adequately monitor the traffic through the main access doors in the municipal complex. Staff researched the requirements and general attributes of the desired system and prepared a system description and general requirements matrix. The project was advertised for proposals that would allow contractors flexibility in providing their own system to meet the City's needs. On January 28, 1999, proposals were received from ADT and Pinkerton Systems Integration. Staff determined that ADT best met the intent of the specifications, and met with ADT to review the particulars. After a thorough review of the proposed installation, staff recommended that ADT be retained to install the card reader access system and closed circuit television monitoring system in City Hall, the City Hall Annex and the Public Safety Building. The recommended system is Y2K compliant, ensuring secure access to each of the three buildings in the municipal complex on January 1, 2000 and beyond. M/WBE - A waiver of the M/WBE requirement was requested by the Transportation and Public Works Department and was approved by the MIWBE Office because subcontracting and supplier opportunities were negligible. City of Fort Worth, Texas 4vagor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 5/25/99 **C-17443 20ACCESS 2 of 2 SUBJECT AWARD OF CONTRACT TO INSTALL ACCESS AND CLOSED CIRCUIT TV SYSTEM IN THE MUNICIPAL COMPLEX TO ADT SECURITY SERVICES. INC. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund. MG:j Submitted for City Manager's Office by: Mike Groomer Originating Department Head: Hugo Malanga Additional Information Conta( Hugo Malanga 6140 7801 7801 FUND I ACCOUNT I CENTER I AMOUNT (to) GG01 I 536010 I 0205002 I $94, CITY SECRETARY APPROVED CITY COUNCIL MAY 25 1999 City Secretary of the City of Fort Worth, Texas