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HomeMy WebLinkAbout057812-A1R4 - General - Contract - Zimmerer Kubota & Equipment Inc.CSC No. 57812-A1 R4 AMENDMENT NO. 1 AND RENEWAL NO.4 TO CITY OF FORT WORTH CONTRACT 57812 This First Amendment and Forth Renewal is entered into by and between the City of Fort Worth ("City"), and Zimmerer Kubota & Equipment Inc. ("Vendor"). City and Vendor may be referred to individually as a "Party" and collectively as the "Parties". WHEREAS, on June 14, 2022, the City entered into a non-exclusive agreement with Vendor to provide repairs, maintenance, and purchase of parts for a variety of heavy-duty vehicles, lawn, and marine equipment in the City's fleet, on an as -needed basis as described in City Secretary Contract No. 57812 ("Agreement"); WHEREAS, on June 14, 2023, the City and Vendor renewed the agreement through June 13, 2024 (City Secretary Contract No. 57812-R1); WHEREAS, on June 14, 2024, the City and Vendor renewed the agreement through June 13, 2025 (City Secretary Contract No. 57812-R2); WHEREAS, on June 14, 2025, the City and Vendor renewed the agreement through June 13, 2026 (City Secretary Contract No. 57812-R3); WHEREAS, it is the desire of the City, in its sole discretion, to renew this Agreement under the same terms and conditions for an additional year ("Fourth Renewal Term") through June 13, 2027. WHEREAS, it is the collective desire of both the City and Vendor to revise Exhibit B — Price Schedule, to reflect increased pricing during the Fourth Renewal Term, with the understanding that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, the City and Vendor, acting herein through their duly authorized representatives, agree to the following terms: 1. RENEWAL OF AGREEMENT The Agreement, as amended, is hereby renewed for a Fourth Renewal Term commencing on June 14, 2026, and ending on June 13, 2027, unless terminated earlier in accordance with the Agreement. 2. AMENDMENT The Agreement is hereby amended by deleting Exhibit B — Price Schedule of the Agreement and replacing it with the attached Exhibit B. OFFICIAL RECORD CITY SECRETARY Contract Amendment and Renewal A1R4 FT. WORTH, TX Page 1 of 5 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature page follows) (remainder of this page intentionally left blank) Contract Amendment and Renewal A1R4 Page 2 of 5 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Apr 30, 2026 21:41:33 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 04/30/2026 APPROVAL RECOMMENDED: BY: Name: Marilyn Marvin Title: Property Management Director ATTEST: B Y: Name: Jannette S. Goodall Title: City Secretary VENDOR: oon� FORT °Qa 4 ` N�Yo9 ' A Ova 8Sd PPP* 0 00 ♦p daadnnosof'4 Zimmerer Kubota & Equipment Inc. By: Name: Title: Steven F. Lee (Apr 29, 2026 16.15:17 CDT) Steven F. Lee Manager of Governmental Sales CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �24 C4. By: Jeffrey Cope (Apr 30, 2026 07:22:55 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0449 M&C Approved: 6/14/2022 Form 1295 Certification No.: 2022-879945 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment and Renewal A1R4 Page 3 of 5 EXHIBIT B — PRICE SCHEDULE Line Description UOM Unit Price 1 Fee, Diagnostic/Evaluation Fee EA $105.00 2 Services, Shop Hourly Rate, Mon -Fri 7:00 am -9:30 pm HR $165.00 3 Services, Hourly Field Rate, Mon -Fri 7:00 am -9:30 pm HR $122.50 4 Services, Transportation Fee (Pick-up & Delivery Inclusive) If EA $150.00 applicable, Round Trip 5 Services, Drivetrain and Transmission Repairs Drivetrain (Clutch HR $122.50 Assembly, Flywheel, etc) Non -Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off Road Equipment) 6 Services, Transmission (Main, Transfer Case, Chain and Final HR $122.50 Drives) Non -Warranty hourly labor rate (I Ton & Over; Including Specialty & Off -Road Equipment) 7 Services, Engine Repairs Engine Analysis Non -Warranty hourly HR $122.50 labor rate (I Ton & Over; Including Specialty & Off -Road Equipment) 8 Services, Electrical (Alternator/Generator, Battery, Ignition, I ] R $122.50 Lights, etc) Non -Warranty hourly labor rate (I Ton & Over; Including Specialty & Off -Road Equipment) 9 Services, Power Plant (Engine, Belts, Heads, Intake, Rebuilding, 1-1R $122.50 etc.), Non -Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 10 Services, Exhaust and Emissions Repairs to include DPF and SCR H R $122.50 Cleaning,Exhaust System Maintenance and Repair Non -Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 11 Services, Fuel System Maintenance and Repair, Non -Warranty HR $122.50 hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 12 Services, General Vehicle Repair (Spring, Misc.) Automobile and HR $122.50 Other Passenger Vehicles Maintenance (Not Otherwise Classified), Non -Warranty hourly labor rate (I Ton & Over; Including Specialty & Off -Road Equipment) 13 Services, Customizing Services, Vehicle (Including Armoring of HR $122.50 Vehicles,Handicapped and Van Conversions, etc) Non -Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 14 Services, General Maintenance and Repair, Vehicle (Not HR $122.50 Otherwise Classified) to include Oil Changes, Lubrication, etc (I Ton & Over; Including Specialty & Off -Road Equipment) 15 Services, Automotive Machine Shop Services Non -Warranty HR $122.50 Hourly Labor Rate (I Ton & Over; Including Specialty & Off - Road Equipment) 16 Services, Trailer Maintenance and Repair (Not Otherwise H R $122.50 Classified) Non -Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 17 Services, Truck and Van Maintenance and Repair (Not Otherwise H R $122.50 Classified) NonWarranty hourly labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 18 Services,Temperature Repair,A/C, Heater, Radiator, Ventilation, HR $122.50 etc. Cooling, Heating, and Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater & Accessories, Ventilation, etc) (1 Ton & Over; Including Specialty & Off -Road Equipment) 19 Services, Vehicle Radio, Speakers, Maintenance and Repair, HR $122.50 including specialty & Off -Road Equipment Hourly Labor Rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 20 Fee, Retrofitting Vehicles to Reduce Emissions & Improve Air I (R $122.50 Quality flat rate fee (1 Ton & Over; Including Specialty & Off - Road Equipment) 21 Fee, Wheel, Alignment, Suspension, Rear End, Etc. Repair HR $122.50 Alignment and Wheel Balancing (Including Front -End Repair), Flat Rate Fee 22 Fee, Suspension (Axles, Springs, Steering, etc) flat rate fee (1 Ton HR $122.50 & Over; Including Specialty & Off -Road Equipment) 23 Fee, Wheel Balancing Flat Fee Rate (1 Ton & Over; Including HR $122.50 Specialty & Off -Road Equipment) 24 Services, Wheel Maintenance and Repair, Hourly Labor Rate (1 HR $122.50 Ton & Over; Including Specialty & Off -Road Equipment) 25 Services, Vehicle Reconditioning/Refurbishing Services Non- HR $122.50 Warranty Hourly Labor Rate (1 Ton & Over; Including Specialty & Off -Road Equipment) 26 Services, Hose Repairs and/or Replacement (Monday - Friday HR $122.50 between 7:30 a.m.- 9:30 p.m.), Billed to the nearest quarter of the hour 27 Services, Hose Repairs and/or Replacement (After hours Friday at H R $122.50 9:31 pm - Monday at 6:59 am) Billed to the nearest quarter of the hour 28 Rate, After Hours Field Rate, Mon -Fri 7:00 am -9:30 pm HR $122.50 29 Rate, Shop Hourly Labor Rate, After Hours,Holidays,Weekends HR $122.50 30 Parts - Cost Plus 10% of Manufacturers List Price Cost Plus 10% of Manufacturers List Price City of Fort Worth, Mayor and Texas Council Communication DATE: 06/14/22 M&C FILE NUMBER: M&C 22-0449 LOG NAME: 13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize the award of non-exclusive purchase agreements with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual amount for the Property Management Department DISCUSSION: The Property Management Department approached the Purchasing Division to procure an agreement for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of vehicles, off -road equipment and other related equipment. The Purchasing Division issued an Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs required to maintain the vehicles and equipment. The ITB was advertised in the Fort Worth Star -Telegram from December 15, 2021 through January 6, 2022 and 11 responses were received. Staff evaluated the responses based on a Best -Value criteria, which included (a) availability of resources to perform services with qualified personnel, (b) bidder's qualification and certification, (c) experience working with government/similar size organization, (d) cost. The individual scores were averaged for each of the criteria and the final scores listed in the following table. Upon review of the bid submissions, scores and pricing, Purchasing staff recommends awarding a non-exclusive agreement with all bidders. Evaluation Factors Bidders Ell JE2 Pricing Total Score Custom Truck One Source, 15 20 0 23.5 L.P. Daco Fire Equipment 15 17 40 61.5 Franks Used Alighning, 15 17 0 21.5 Inc. Grapevine DCJ, LLC 15 18 0 22 Hundley Hydraulics 15 19 0 22.5 Metro Fire 15 23 0 25 CDA Hydraulic Solitons 15 20 0 23.5 dba Pirtek Adams Welding Co, Inc., 15 20 0 23 dba Shaw Bros Welding Soutwest International Trucks, Inc. 15 22 0 25 Texas Kenworth Co. dba 15 24 0 26 MHC Kenworth Zimmerer Kubota and 15 18 0 22 Equipment, Inc. FUNDING: The maximum annual amount allowed under this agreement will be $1,305,278.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Fleet Services Outside Rep & Maintenance account of the Property Management Fleet Parts & Fuel Inventory Department's Fleet & Equipment Services Fund. BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Anthony Rousseau 8338 Steve Cooke 5134 Cynthia Garcia 8525 Ashley Kadva 2047 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-879945 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Zimmerer Kubota &Equipment. Inc. Fort Worth, TX United States Date Filed: 04/28/2022 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0017 Heavy Duty Service Heavy Duty Service 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is r U tN and my date of birth is l ? l Lf My address is (e (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in f�(ts RA Ili T-- County, State of (K , on the2—�-day of /.'_ a �— , 20 2 , (month) (year) "1 Signature of authorized agent of contracting business entity (Declarant) Forms provided by TPxa, Fthirc rnmmi—i— --U.LA.U' Version V1.1.191b5cdc FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Zimmerer Kubota & Equipment Inc. Subject of the Agreement: Non-exclusive services agreements to multiple bidders to provide repairs, maintenance, and purchase of parts for a variety of heavy duty vehicles, lawn, and marine equipment in the City's fleet. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 57812 - Al R4 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.