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HomeMy WebLinkAbout064920-A1 - General - Contract - North America Fire Equipment Co., Inc.CSC No. 64920-A1 FORT WORTH FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 64920 This First Amendment to Fort Worth City Secretary Contract No. 64920 ("First Amendment") is made by and between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and North America Fire Equipment Co., Inc. ("Vendor"), an Alabama corporation acting by and through its duly authorized representative. City and Vendor are individually referred to as a "Party" and collectively referred to as the "Parties." WHEREAS, on March 24, 2026, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 64920 ("Agreement") using NPPGov Cooperative Contract PS26250; WHEREAS, the original term of the Agreement was for a period ending March 6, 2030 with a total authorized annual payment amount limited to $100,000.00; WHEREAS, the Agreement includes conflicting language concerning the allowed one- year renewal options; WHEREAS, since executing the Agreement, the City has obtained authorization from the Fort Worth City Council, by and through M&C 26-0299, to increase the annual compensation to an amount not to exceed $700,000.00, as required to increase the compensation amount beyond $100,000.00; WHEREAS, M&C 26-0299 explicitly authorized an initial one-year term and four one- year renewal options; WHEREAS, as a result, the Parties desire to amend the Agreement to increase the total annual compensation under the Agreement from $100,000.00 to $700,000.00 as authorized by M&C 26-0299; and WHEREAS, the Parties further desire to amend the Agreement to modify the initial term of the Agreement and the total authorized renewal options as provided by M&C 26-0299. NOW, THEREFORE, City and Vendor do hereby agree to the following: 1. OFFICIAL RECORD AMENDMENTS CITY SECRETARY The Agreement is hereby amended as follows: FT. WORTH, TX The fourth paragraph on the first page of the Agreement is hereby deleted and replaced as follows: First Amendment to Fort Worth City Secretary Contract No. 64920 Pagel oF3 City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall not exceed seven hundred thousand dollars ($700,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The fifth paragraph on the first page of the Agreement is hereby deleted and replaced as follows: The term of this Agreement is effective beginning on the date signed by the Assistant City Manager ("Effective Date") and expires on March 6, 2027. City shall be able to renew this agreement for four (4) one-year renewal options by written agreement of the Parties ("Renewal Term"); provided, however, the Cooperative Contract has been renewed. City or Vendor can terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. II. ALL OTHER TERMS SHALL REMAIN THE SAME All terms, provisions, conditions, covenants, and recitals of the Agreement that are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 64920 Page 2 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Date: ZJ-&.-,, 9-�-' William Johnson Assistant City Manager 05/01/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4� APPROVAL RECOMMENDED: I Name: Brenda Ray Title: Fire/EMS Purchasing Manager By: Name: Raymond Hill Title: Interim Fire Chief ATTEST: FORuo OF,aa lyap �� •DOG B \ (�� Oa¢a nEa ogaaa .7 Name: Jannette S. Goodall Title: City Secretary VENDOR: APPROVED AS TO FORM AND LEGALITY: BY: Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0299 Date Approved: 4/28/2026 Form 1295 Certification No.: 2026-1420622 NORTH AMERICA FIRE EQUIPMENT CO., INC. By: 61207t4& Name: Ronald Woodall Title: Vice President Date: ' Q pq OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 64920 Page 3 of 3 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 26- 13P COOP NPPGOV DATE: 4/28/2026 NO.: 0299 LOG NAME: PS26250 PPE TURNOUT GEAR JJ FD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreement with North America Fire Equipment Company, Inc. Using a Cooperative Contract for Personal Protective Equipment Turnout Gear in an Amount Up to $700,000.00 for the Initial One -Year Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Fire Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with North America Fire Equipment Company, Inc. using a Cooperative Contract for personal protective equipment turnout gear in an annual amount up to $700,000.00 for the initial one-year term and authorize four one-year renewal options for the same annual amount for the Fire Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement with North America Fire Equipment Company, Inc. (NAFECO) under National Purchasing Partners Government (NPPGov) Cooperative Contract No. PS26250 for the purchase of Personal Protective Equipment (PPE), including turnout gear and related items, for Firefighters and Emergency Medical Services (EMS) personnel. This agreement will ensure the Fire Department maintains a reliable supply of compliant protective gear that meets National Fire Protection Association (NFPA) standards and supports safe, efficient, and uninterrupted emergency response operations while maintaining current service levels. FUNDING: The maximum annual amount allowed under this agreement will be $700,000.00; however, the actual amount used will be based on the needs of the department and available funding. A portion of the funding is available in the General Operating and Maintenance category for fiscal year (FY) 2026 within the General Fund for the Fire Department. Upon adoption of the FY2027 Operating budget additional funding will be available. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. NPPGov Contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. The Request for Proposal (RFP) for National Purchasing Partners Government (League of Oregon Cities) No.2555 was published on November 14, 2025, through December 22, 2025. AGREEMENT TERM: The initial term of the agreement will begin upon execution and end on March 6, 2027. RENEWAL OPTIONS: In accordance with the terms of NPPGov Contract No. PS26250, there are four one-year options to renew. The spending authority for the renewal period, if exercised, will be in an amount up to $700,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34342&councildate=4/28/2026 4/29/2026 M&C Review Page 2 of 2 the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: A Small Business goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance. The agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Raymond Hill (6849) Haven Wynne (8525) Juby Jacob (8066) ATTACHMENTS 13PCOOP NPPGOV PS26250 PPE TURNOUT GEAR A FD FundsAvail.docx (CFW Internal) FID Table - PPE Turnout Gear-NPPGov Successor.xlsx (CFW Internal) Fort Worth - FORM 1295 NPP.pdf (CFW Internal) SAM - 2.13.26.pdf (CFW Internal) SB Waiver V2 COMBINED -PPE Turnout Gear-NPPGov Successor.pdf (CFW Internal) SOS 2.12.26.pnq (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34342&councildate=4/28/2026 4/29/2026 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1420622 NORTH AMERICA FIRE EQUIPMENT CO., INC. (NAFECO) Decatur, AL United States Date Filed: 02/13/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PS 20045-1910/PS 2007-1915 NPP Contracts Nature of interest 4 Party Name of Interested Pa City, State, Count lace of business ty, Country (p ) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is Ronald Woodall and my date of birth is My address is 2601 Beltline Road Decatur AL 35601 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Morgan County, State of Alabama —on the 13 day of February , 2t) 26 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms Drovided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.cd93a486 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: North America Fire Equipment Co., Inc. Subject of the Agreement: First Amendment, CSC 64920-Al M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 64920-Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.