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Home My WebLink About057555-R4 - General - Contract - ASTAR Heat & Air, Inc.CSC No. 57555-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 15, 2026 ASTAR Heat & Air Inc. Attn: Eliseo Esparza 10865 Sanden Dr. Dallas, TX 75238 Re: Contract Renewal Notice Contract No. CSC No. 57555 (the "Contract") Renewal Term No. 4: May 13th, 2026 to May 12th, 2027 The above referenced Contract with the City of Fort Worth expires on May 12th, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at htip:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Micah Reed Water Conservation Manager 817-392-8211 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CITY OF FORT WORTH By: Name Title: Jesica McEachern Assistant City Manager 05/02/2026 APPROVAL RECOMMENDED: By: Name Title: Christopher Harder, P.E. Water Director ATTEST: poFfoaIl4 nrk°°a v�86.pad0 0Yg =0 0�r ao oo#p V � ..� aaan nex ogoga By: Name: Jannette S. Goodall Title: City Secretary 04/27/2026 By: Francisco Zuniga (Apr 27, 2026 09:22:00 CDT) Name: Eliseo Esparza Title: CEO CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: -))'� A4-all Micah Reed Water Conservation Manager APPROVED AS TO FORM AND LEGALITY: W60-V By: Douglas Black (Apr 27, 2026 11:42:05 CDT) Name: Douglas W. Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: M&C 22-0262 Date Approved: 4/12/2022 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FORTH Create New From This M&C REFERENCE **M&C 22- 13P ITB 22-0026 RESIDENTIAL DATE: 4/12/2022 NO.: 0262 LOG NAME: PLUMBING SERVICES WATER ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Agreement with Astar Heat and Air, Inc. for Residential Plumbing Services in an Amount Up to $450,000.00 and Authorize Four One -Year Renewals in the Same Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize an agreement with Astar Heat and Air, Inc. for residential plumbing services in an amount up to $450,000.00 and authorize four one-year renewals in the same amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division with the intent to establish an agreement to provide residential plumbing services for qualified elderly and/or low-income homeowners through the Smart -Flush and SmartRepair water conservation programs and any new programs created during the course of these agreements. The SmartFlush and SmartRepair programs helped water customers reduce water bills and city water loss by installing water -efficient toilets, as well as, finding/fixing minor plumbing leaks, such as faucets, fixtures, toilets and minor pipe repair. In order to procure these services, Invitation to Bid (ITB) 22-0026 Residential Plumbing Services was advertised in the Star -Telegram on Wednesday's from December 29, 2021 through January 19, 2022. The ITB was sent to 27 vendors, with three (3) responses being received. The three responses were evaluated by a panel of four consisting of members from the Water, and Property Management Departments. After evaluations were concluded, the vendor with the highest score was Astar Heat and Air, Inc. Purchasing staff reviewed the pricing and determined it to be fair and reasonable. As a result of the evaluations, it is recommended to award an agreement to Astar Heat and Air, Inc. This amount is budgeted in the Other Contractual account AGREEMENT TERMS: The agreement may be renewed for four one-year terms. The renewal action will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29815&councildate=4/12/2022 4/12/2022 M&C Review Page 2 of 2 BQN\\ Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I I Year I (Chartfield 21 Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (4554) Anthony Russo (8338) Chris Harder (6344) Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS 1295 Astar Heat and Air.pdf (CFW Internal) 13P ITB 22-0026 RESIDENTIAL PLUMBING SERV WATER ADK.xlsx (CFW Internal) 13P ITB 22-0026 RESIDENTIAL PLUMBING SERV.docx (CFW Internal) ITB 22-0026 Plumbing Suppliers Waiver 12-27-21 GVindel.pdf (CFW Internal) Residential Plumbing Contract-FID Table.xlsx (CFW Internal) SAMs 2.9.22.PNG (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29815&councildate=4/12/2022 4/12/2022 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: ASTAR Heat & Air, Inc Subject of the Agreement: Renewal four (4) of CSC 57555 - M&C 22-0262 Residential plumbing services in support of the SmartFlush and SmartRepair water programs. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/13/2026 Expiration Date: 05/13/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) 1lndicates the information is required and if the information is not provided, the contract will be returned to the department. 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