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Home My WebLink About063224-R1 - General - Contract - Dukes Root ControlCSC No. 63224-Rl CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION April 6, 2026 Duke's Root Control, Inc Attention: Richelle Owens Address: 400 Airport Road, Suite E Elgin, I1160123 Re: Contract Renewal Notice —1st Renewal Contract No. CSC No. 63224 Renewal Term: June 1, 2026-May 31, 2027 Renewal Amount: $101,147.45 The above referenced Contract with the City of Fort Worth expires on May 31, 2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $101,147.45 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Reg4a Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Date: Jesica McEachern Assistant City Manager 05/02/2026 APPROVAL RECOMMENDED: Christopher ffardor By: Christopher Harder (Apr 23, 2026 09:25:35 CDT) Name: Chris Harder Title: Water Director nnb 0 � � Fonr'449.io ATTEST: a dve a'SO ! ((,I Qa By: gp6 aIl��apo Name: Jannette Goodall Title: City Secretary 's Root Control ame: Richelle Owens itle: Chief of Staff CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ,fie Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: 4m�Pw B: Name: Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0334 Date Approved: 4/22/2025 Form 1295 Certification No: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 REFERENCE **M&C 25- 13P COOP HGAC SC06-24 DATE: 4/22/2025 NO.: 0334 LOG NAME: SMOKE TESTING AO WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize the Execution of a Purchase Agreement with Dukes Root Control, Inc Using Houston -Galveston Area Council Cooperative Contract No. SC06-24 for the Purchase of Smoke Testing Products for an Annual Amount Up to $101,147.45 and Authorize Two, One -Year Renewal Options for the Same Amount for the Water Department RECO NDATION: It is recommended that the City Council authorize an agreement with Duke's Root Control, Inc using Houston -Galveston Area Council Cooperative Contract No. SC06-24 for the purchase of smoke testing equipment and related products for an annual amount up to $101,147.45 and authorize two, one-year renewal options for the same amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to enter into an agreement with Duke's Root Control, Inc for the purchase of smoke testing equipment products under Houston -Galveston Area Council (HGAC) Cooperative Contract No. SC06-24. The Water Department will utilize the agreement to purchase smoke testing equipment, which enables field inspection staff to quickly identify sources of inflow entering the sanitary sewer system. It will help minimize disruptions to residents and businesses within the study area. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. The maximum annual amount allowed under the agreement will be $101,147.65 per year. However, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The initial term of this Agreement will end on May 31, 2026. The Agreement may be renewed for two additional one-year periods through May 31, 2028. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: Contract Renewal Page 3 of 2 The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Program Activity Budget Reference # Amount Year I (Chartfield 21 Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Christopher Harder (5020) Brandy Hazel (8338) Aiyanna Owens (8317) ATTACHMENTS 13P COOP HGAC SC06-24 SMOKE TESTING funds availabilitv.Ddf Duke 1295.pdf (CFW Internal) FID table for Smoke Testina.xlsx (CFW Internal) SAM-DUKESROOTCONTROL (2).PDF (CFW Internal) SOS -DUKES ROOT CONTROL INC.PDF (CFW Internal) (CFW Internal) Contract Renewal Page 4 of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dukes Root Control Subject of the Agreement: Vendor shall provide smoke testing equipment and related products for the Water Dept. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 63224-Rl off so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6-1-2026 If different from the approval date. Expiration Date: 5-31-2027 If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ✓❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.