HomeMy WebLinkAbout065146 - General - Contract - Alturex, LLCCity Secretary Contract No. 65146
FORTWORTH.
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VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and
ALTUREX, LLC ("Vendor" or "Contractor"), each individually referred to as a "party" and collectively
referred to as the "parties."
1. Scope of Services. Vendor will provide City with generator maintenance and repairs on an
as -needed basis ("Services"), as set forth in more detail in Exhibit "A," attached hereto and incorporated
herein for all purposes.
2. Term. The initial term of this Agreement is for 1 year, beginning on the date that this
Agreement is executed by the City's Assistant City Manager ("Effective Date"), unless terminated earlier
in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to
renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total annual
compensation under this Agreement in an amount up to Nine Hundred Five Thousand Dollars
($905,000.00) for the initial term and renewals in escalating amounts. The Vendor acknowledges that this
is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor
recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor
that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once
the full amount has been exhausted, whether individually or collectively, funds have therefore been
exhausted under this Agreement as well. Vendor will not perform any additional services or bill for
expenses incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City will not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
OFFICIAL RECORD
Vendor Services Agreement CITY SECRETARY page 1 of 12
FT. WORTH, TX
City Secretary Contract No.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
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provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
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of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
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10.2
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
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(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other parry, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
Facsimile: (817) 392-8654
With copy to Fort Worth City Attomey's Office at
same address
1 OWN ►D•;
Alturex, LLC
Jason Young, General Manager
860 Dividend Street Ste 300
Midlothian, TX 76065
Facsimile:
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
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16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Parry's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or its Exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a parry hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. W rranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
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option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
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and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Name:\Jesitra►MeE&ife-M—
Title: Assistant City Manager
05/03/2026
Date:
APPROVAL RECOMMENDED:
Namec��&r Apr 30, 2026 10:35:46 CDT)
Title: Water Director
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BY: 1 � aQGnaTEXp5o4
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Name: nnette Goodall
Title: City Secretary
VENDOR:
A[turex, LLC
By: rL e
Name: Jason Young
Title: General Manager
4-28-26
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By:
Name:sf yhy8r aergW30, 2026 10:18:41 CDT)
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
Name: D
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0139
Form 1295: 2025-1395634
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 10 of 12
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
See next page.
Vendor Services Agreement Page 11 of 12
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 1 of 14
� RFP Title: Generator Maintenance Services
1.0 INTRODUCTION AND PURPOSE
Contractor will provide generator maintenance services for the City of Fort
Worth on an "as needed" basis per the specifications below.
2.0 SCOPE OF SERVICES
2.1 Contractor Requirements
2.1.1 Contractor shall have a minimum of 5 (five) years of
experience providing generator maintenance services similar or
related to the Scope of Services.
2.1.2 Have and operate a full-time, permanent business address with
the ability to be reached by email and telephone.
2.2 Locations
2.2.1 These services shall be performed on, but not limited to, the
generators listed within this Exhibit — labelled as Locations
of Generators.
2.2.1.1 The City reserves the right to add or delete generators
and/or locations
2.2.1.2 As new generators are purchased, they will be placed on
this agreement through an addendum for the maintenance
and repairs not covered under a manufacturer's warranty
and/or guarantee and when warranties and/or guarantee
expire.
2.2.2 Items shall be delivered within 48 hours from order being
placed. There may be instances where a Department will need
the items on the same or next day due to repairs needed for an
event. The Department shall also have the ability to pick up the
item(s) from the Contractor.
2.3 Preventative Maintenance
2.3.1 Preventative Maintenance (PM) — See Attachment A —
Additional Specifications of Preventative Maintenance
Page 1 of 14
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 2 of 14
RFP Title: Generator Maintenance Services
within this Exhibit for additional maintenance
requirements.
2.3.2 Contractor shall contact the responsible department to set up
PM schedules
2.3.3 Maintenance shall be scheduled during regular hours (8:00am
to 5:00pm)
2.3.4 Maintenance shall include and be in accordance with
manufacturer's recommended guidelines and Attachment A -
Additional Preventative Maintenance within this exhibit, but
not limited to:
2.3.4.1 Check fuel level and drain separator and add fuel
additive, as applicable;
2.3.4.2 Change on an as needed basis: motor oil, oil filter, air
filter, fuel filter, belts, hoses, and/or antifreeze;
2.3.4.3 Perform analysis on oil (annually), fuel and coolant;
2.3.4.4 Replace ignition parts (gas -gasoline units only);
2.3.4.5 Test all safety shutdowns;
Page 2 of 14
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 3 of 14
� RFP Title: Generator Maintenance Services
2.3.4.6 Visual inspection of entire generator for signs of
damage, leaks and corrosion;
2.3.5 Load Bank Testing
2.3.5.1 Contractor shall maintain the Maintenance Services
Quality Control. A minimum two-hour load bank test
shall be performed on each of the generators at the time
of the PM
2.3.5.2 A minimum two-hour load bank test shall be performed
on each of the generators at the time of the PM.
2.3.5.3 Load Bank equipment rental costs and personnel costs
shall also be included in the PM.
2.3.5.4 Load Bank and PM should be performed at different
times.
2.3.5.5 Load Bank sizes required per size of generator in
Attachment A.
2.3.5.5.1 Test Results
2.3.5.5.2 Contract will provide to the City a copy of all
test results upon completion of PM, to include,
but not be limited to fuel, oil and coolant
analysis, and safety shutdowns. A copy of the
results shall be provided to the City within five
(5) business days.
2.4 Automatic Transfer Switch (ATS) Maintenance
2.4.1 The Contractor shall provide inspection, testing, cleaning, and
maintenance of all automatic transfer switches (ATS)
associated with generator systems. Services shall be performed
in accordance with manufacturer recommendations and
industry's best practices.
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 4 of 14
� RFP Title: Generator Maintenance Services
2.4.2 Maintenance shall include visual inspections, functional testing,
cleaning of internal components, verification of electrical
connections, calibration of sensing and timing functions, and
full operational test simulating a power transfer.
2.4.3 A written service report detailing all findings, deficiencies, and
corrective actions shall be provided for each ATS service.
2.4.4 Testing the Transfer Switch to ensure that it is functioning as
designed and will operate in the event of a power outage.
2.5 Repairs
2.5.1 The Contractor shall perform all repair work necessary to
ensure the proper function, and operation of equipment
provided of all systems. All repairs must be performed to meet
the most recent, applicable codes, laws, and regulations
2.5.2 The Contractor shall complete repair and /or identify repairs
needed of the equipment within eight (8) hours after arrival
with the following exceptions:
2.5.2.1 If additional parts are required from outside a 100-mile
radius of the equipment location, then repair should be
completed within 24 hours for emergencies and 72 hours
for routine situations.
2.5.2.2 Restoration of service following a catastrophic event
such as fire(s), storm(s), earthquake(s), theft, intentional
or accidental damage, shall be on the same basis as an
emergency interruption with around -the -clock effort until
full service is restored.
2.5.2.3 If during the emergency repair of a generator, the City
determines a rental generator is required, Contractor shall
provide a rental unit until the City's generator is repaired
and fully functional.
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 5 of 14
� RFP Title: Generator Maintenance Services
2.5.3 In addition, Contractor shall supply rental generators if an
emergency arises that requires the use of a rental generator.
2.5.4 All rentals shall be approved by an authorized City employee.
2.5.5 All rentals shall be billed at the Contractor's costs as bid.
2.5.6 The City reserves the right to obtain rental generators elsewhere
if it serves the best interest of the City to do so.
2.6 Service Reports
2.6.1 Contractor shall complete and furnish a service report for each
maintenance or service call with the invoice and shall include,
but not be limited to the following:
2.6.1.1 Date and time notification was received;
2.6.1.2 Location of the equipment;
2.6.1.3 Date and time of arrival;
2.6.1.4 Type and model of equipment;
2.6.1.5 Time spent for repair;
2.6.1.6 Description of malfunction and repair;
2.6.1.7 Date and time the equipment is made operational;
2.6.1.8 Part(s) ordered.
2.6.2 Detailed description of all completed repair work certifying
equipment is in working order shall be signed by an authorized
City employee at the time the work is performed and shall
accompany the invoice for such work.
2.6.3 Returned within 48hours
2.6.4 Contractor will not be "paid" until the service report is
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FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 6 of 14
� RFP Title: Generator Maintenance Services
submitted.
2.7 Service Records
2.7.1 In addition to the service report(s), Contractor shall maintain a
complete record of all services performed on each piece of
equipment, including all parts replaced. The service record shall
be an individual record identifying each piece of equipment
explicitly, with a complete history of service and all parts used.
All service records and all test results shall be furnished to the
City for review.
2.8 Response Times
2.8.1 Contractor shall respond to normal service requests within eight
(8) hours or by the time agreed upon by the authorized City
employee and Contractor.
2.8.2 Contractor shall be on site within four (4) hours when
emergency services are requested or by the time agreed upon by
the authorized City employee and Contractor.
2.9 Hours of Service
2.9.1 The PMD Fleet Manager or designee will contact the
Contractor to schedule re -inspection and retesting of failed
units after repairs have been completed on the failed units, if
applicable.
2.9.2 Regular hours shall be from 8:00 A.M. to 5:00 P.M., Monday
through Friday.
2.9.3 Overtime hours shall be from 5:01 P.M. to 7:59 A.M., Monday
through Friday; and all hours, Saturday and Sunday.
2.9.4 Holiday hours shall be all City of Fort Worth observed holidays
(New Year's Day, Martin Luther King Day, Memorial Day,
Juneteenth, July Fourth, Labor Day, Thanksgiving Thursday
and Friday, and Christmas).
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 7 of 14
� RFP Title: Generator Maintenance Services
2.9.5 Emergency response service will be 24 hours a day, seven (7)
days a week, including holidays.
2.10 Contractor Responsibilities
2.10.1 Supervision
The Contractor shall, during all periods of contract
performance, provide competent supervision of his employees
to assure complete and satisfactory fulfillment of the work
and the terms of this Contract. The Contractor or a capable,
fully authorized representative must be immediately available
during all work activities to receive any and all special
instructions from the Purchasing Manager or designee.
2.10.2 Safety
The Contractor must be thoroughly familiar with all
prevailing safety measures pertinent to its operations. This
shall include, but not necessarily be limited to Environmental
Health Agency (EPA) regulations, Fort Worth City
Ordinances, and Occupational Safety and Health Agency
(OSHA) regulations. In addition, the Contractor shall be
wholly responsible for instructing its employees in these
safety measures and seeing that they are fully complied with
in every respect.
2.10.3 Hazards
The Contractor shall at no time permit placing or use of
equipment in such manner as to block traffic lanes or to create
safety hazards. Contractor personnel shall provide appropriate
warning devices when necessary and cooperate in the fullest
in allowing through passage of other vehicles and personnel,
even to the point of interrupting their own work, if necessary.
2.10.4 Defective Work and Damages
The Contractor shall be wholly responsible for and shall
promptly correct or restore all defective work or damages to
any/all City facilities caused by its activities. Restoration and
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 8 of 14
� RFP Title: Generator Maintenance Services
correction shall be to the complete satisfaction of the City.
This shall apply to any part of a building, its appurtenances,
the adjacent grounds, or any other tangible damage incurred in
the performance of the Contract. Failure by the Contractor to
proceed promptly with corrective actions may be cause for
cancellation of this Contract with amount(s) necessary to
correct defective work and/or damage being withheld from
payments due or to become due to the Contractor.
2.10.5 Clean Up
The Contractor shall keep City premises free at all times from
accumulation of waste materials or rubbish. At the completion
of the work, the Contractor shall remove all waste and rubbish
from and about the work area, as well as tools, equipment and
surplus materials, and shall leave the area as clean and free of
spots, stains, etc., as before the work was undertaken.
2.10.6 Regulations
Contractor shall comply with all applicable federal, state, and
local laws, ordinances, rules, and regulations pertaining to the
performance of the work specified herein even if they come
into effect after the start of this agreement. All mandates
requiring the City to comply with new guidelines will also
require the City Contractors to comply.
2.10.7 Performance
Failure of the City to insist in any one or more instances upon
performance of any of the terms and conditions of this
contract shall not be construed as a waiver or relinquishment
of the future performance of any terms and conditions, but the
Contractor's obligation with respect to such performance shall
continue in full force and effect.
2.11 Security and Identification
2.11.1 The Contractor shall abide by all City security procedures,
rules and regulations, and shall cooperate with City
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 9 of 14
� RFP Title: Generator Maintenance Services
security/police personnel.
2.11.2 Under no circumstances shall the Contractor assign personnel
who are not legally authorized to work in the United States of
America.
2.11.2.1 If requested, Contractor shall provide I-9 forms for
each employee assigned to the City's Contract, and
documentation supporting the submission of said
forms.
2.11.2.2 If requested, Contractor shall provide all, if any, "No -
Match" letters from the Social Security
Administration.
2.11.3 If requested, a complete list of the Contractor's personnel,
including driver license and social security numbers, shall be
provided to the Contract Administrator after approval of
award, but prior to the beginning of the Contract period
2.11.3.1 The same information shall be provided prior to the
assignment of a new employee.
2.11.4 A Contractor -issued identification badge identifying the
worker as an employee of the Contracting firm is required and
shall be visibly worn at all time during the performance of
work.
2.11.5 Contractor personnel shall wear uniforms which identify the
company
2.12 Background Investigations
2.12.1 All Contractor personnel shall have a criminal background
check performed prior to being placed on City Contract.
2.12.2 Under no circumstances shall any Contractor personnel
having convictions or pending criminal hearings be assigned
to the City Contract.
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 10 of 14
� RFP Title: Generator Maintenance Services
2.12.3 If requested, Contractor shall provide copies of background
check(s).
2.13 Drug Screening
2.13.1 Provisions shall be made for drug screening of all Contractor
personnel.
2.13.2 If requested, the Contractor shall provide certification that all
personnel working in a City facility are drug free prior to their
assignment.
2.13.3 Additional drug screening may be requested; the Contractor,
at his/her, cost shall have testing performed.
2.14 Warranty
The Contractor shall provide a warranty to include at a minimum, but
not limited to the following:
2.14.1 The Contractor's warranty with respect to the products
repaired or replaced will run for one (1) year from date of
repair or replacement and acceptance of such by the City or
the manufacturer's warranty, whichever is longer.
2.14.2 In addition to any other warranties in this contract, the
Contractor warrants that all work and products supplied under
this contract conforms to the contract requirements and is free
from any defect in workmanship, equipment, material, or
design furnished by the Contractor or any subcontractor or
supplier at any tier.
2.14.2.1 The City shall notify the Contractor, within a
reasonable time after the discovery of any failure,
defect, or damage.
2.14.2.2 Contractor agrees to remedy, repair or replace
promptly, at Contractor's expense, on a one -for -one
basis without additional cost to the City; any and all
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 11 of 14
� RFP Title: Generator Maintenance Services
defective work and products. The City defines
"prompt" repair or replacement to be within twenty-
four (24) hours after notification by authorized City
personnel.
2.14.2.3 This warranty shall continue for a period of one (1)
year from date of acceptance of products and work by
the City.
2.14.3 The Contractor shall remedy at Contractor's expense any
damage to real or personal property owned by the City when
that damage is the result of a defect of products furnished.
2.14.4 If the Contractor fails to remedy any failure, defect, or
damage within a reasonable time after receipt of notice, the
City shall have the right to replace, repair, or otherwise
remedy the failure, defect, or damage at the Contractor's
expense.
2.14.5 This warranty shall not include failures attributable to
accident, fire, or negligence on the part of operating (using)
personnel.
2.14.6 With respect to all warranties, expressed or implied, for work
performed and materials furnished from subcontractors,
manufacturers, or suppliers under this contract, the Contractor
shall:
2.14.6.1 Obtain all warranties that would be obtained in normal
commercial practice;
2.14.6.2 Require all warranties to be executed in writing, for
the benefit of City; and
2.14.6.3 Enforce all warranties for the benefit of the City.
4.0 PRICING STRUCTURE
4.1 Provide a written firm -fixed price quote, based on the labor rates
listed in Exhibit B. The firm fixed price quotation shall include:
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 12 of 14
� RFP Title: Generator Maintenance Services
4.1.1 Description of the work to be performed.
4.1.2 Itemized estimate of the parts and materials, including
manufacturer's list price discount.
4.1.3 Timeline including proposed start and finish dates.
4.2 Understand that the submission of a firm fixed price quotation is
evidence that the Contractor has familiarized himself/herself with the
nature and extent of the work and any local conditions that may, in
any manner, affect the scope of the work to be done, and the
equipment, materials, labor, etc. required. No variation in price or
conditions shall be permitted based on the claim of ignorance,
negligence, or false representation.
4.3 Contractor shall understand that if alternative products are available to
meet the sustainability goals of the City, these shall be submitted with
the Contractor's quote as an additional or alternative firm fixed price
quotation.
4.4 The Contractor shall immediately notify the Department Project
Manager or designee in writing (by email) if additions, deletions,
and/or revisions to a job assignment are needed.
4.5 Within one (1) business day of notification, the Contractor shall
submit a written Project Quotation Change Request to the Department
Project Manager or designee. The City reserves the right to reject any
changes to the project firm fixed price quotation requested by the
Contractor. Under no circumstances shall Contractor proceed with
changes to the project firm fixed price quotation without approval
from the Department Project Manager or designee. The Project
Quotation Change Request shall include the following:
4.5.1 A description of the change or addition in the work and the
reason for the change/addition, explaining the benefits of the
change/addition.
4.5.2 The adjustment in the project time, if applicable.
4.6 If the City requests to change a fixed -price quote due to a change in
the scope of work that would increase the number of labor hours
required or the amount of materials required, the Contractor shall
amend the original amount and, upon approval and acceptance by the
Department Project Manager, of the amended fixed -price quote, shall
be reimbursed for the changes
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SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 13 of 14
� RFP Title: Generator Maintenance Services
4.7 Unit prices will include all costs associated with the specified work,
including, but not limited to: transportation and travel charges, loading
charges, fuel charges, certification fees, shop fees, miscellaneous fees,
environmental/hazardous disposal fees, and unspecified costs. NO
ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY
THE CITY.
4.8 INVOICES
4.8.1 All invoices must match prior City -approved estimates or
payment may be delayed. All charges must be identified on
Contractor's invoice billing statement, listed LINE by LINE
by individual charges.
4.8.2 Hours must be rounded to the nearest 1/a hour. Hours invoiced
must be for actual hours spent at the City facility working on the
equipment, at the hourly labor rate listed in Exhibit B.
4.8.3 If the final invoice needs to be updated for any reason (i.e.
charges, etc.), the date on the final invoice must be updated to
match the date the revised invoice was submitted for
processing.
4.8.4 INVOICE SUPPORTING DOCUMENTATION
4.8.4.1 Supporting Documentation for Labor charges must
include, at a minimum: 1) the total number of labor
hours performed; and 2) the labor rate. Contractor
must provide the City with documentation which
identifies the per hour labor rate.
4.8.4.2 Supporting Documentation for Parts charges must
include, at a minimum: 1) a short and plain
description of the part; 2) the Contractor part
number; and 3) the Contractor's cost for the part
and any markups.
Page 13 of 14
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
SCOPE OF SERVICES
RFP Ref. #: 25-0248 Doc. Ref#: RFP-02 Page 14 of 14
RFP Title: Generator Maintenance Services
4.8.4.3 Supporting Documentation for Freight Charges
must include, at a minimum, the total cost of the
freight charges. Contractor must provide the City,
at a minimum, with a Bill of Lading or Purchase
Order as documentation of the freight charges.
4.8.5 The Contractor must obtain a Purchase Order number
before scheduling and performing any services.
Page 14 of 14
ATTACHMENT A
Annual Generator Preventive Maintenance Checklist — (October)
1.0 STARTING SYSTEM
11 Clean batteries and cables
u Check and record specific gravity if batteries are lead -acid or, check and record voltage
readings ifbatteries are nickel -cadmium
❑ Check for proper starter operation, noting any unusual noises
❑ Check for proper cranking motor disconnect
_I Inspect spark plugs, points, cap, rotor, and condenser (where applicable), replace and clean as
required
Li Check all connections in fuel, oil, cooling, and battery and exhaust systems
❑ Inspect magneto and coils (where applicable)
2.0 BATTERY CHARGING SYSTEM
❑ Clean all battery terminals, verify integrity of cables and connectors. Apply corrosion inhibitor
❑ Check battery charging alternator for proper output
❑ Check electrolyte level and fill
u Load test batteries
Hydrometer test batteries
❑ Inspect and test battery charger for high and low rate and alarms (if applicable); Check engine
alternator; Verify and record output
3.0 FUEL SYSTEM
Li Check engine and supply system for any fuel leaks
❑ Check operation of day tank pump and float switch
❑ Check electrical and piping connections to day tank
u Drain condensation from fuel water separator
❑ Change fuel filters (if applicable)
❑ Fuel treatment at City's request to add stabilizer to fuel tanks
4.0 LUBE OIL SYSTEM
❑ Check engine oil level
❑ Check and record engine oil pressure
❑ Change lube oil filter if applicable
ii Properly dispose of used oil filters
*There is not a certain brand of oil required, but the specifications need to be SAE 15w-40*
5.0 AIR INTAKE SYSTEM
_I Inspect air intake system including filter condition, crankcase breather, turbocharger, air -box
drains, louvers and ductwork (where applicable). Change filter (if applicable)
Listen for any unusual noises from this area
Insure that air intake flow is not unduly restricted
6.0 EXHAUST SYSTEM
❑ Inspect exhaust system including muffler(s) and drain condensation trap. Inspect exhaust flex
coupling and piping for leaks and proper operation
❑ Verify rain cap operation
Check for abnormal vibration noise
❑ Inspect spark plugs, plug wires and distributors (gas fueled only)
❑ Visually check exhaust outlet for excessive smoking
_I Visually check crankcase breather for excessive smoking
7.0 ENGINE COOLING SYSTEM
❑ Check coolant level. Fill as needed per manufacturer specifications
❑ Check for proper amount of anti -freeze
Check radiator core for obstruction or buildup of foreign matter
Check general condition of engine coolant
❑ Check for and repair leaks
Check inhibitors (nitrites)
Replace coolant filter (if applicable)
❑ Check radiator for obstruction and air flow
❑ Check for proper operation of louvers, either motorized or gravity (if applicable)
Check all belts for wear and proper tension
❑ Check all hoses for cracks and brittleness
❑ Check jack water heaters and thermostats for proper operation
8.0 SPEED CONTROL SYSTEM
Check governor rods and linkage for loose or worn parts
❑ Check governor operation under load
Li Tighten loose wiring connection and note any potential problems
9.0 SAFETY SYSTEM
_ Verify and record oil pressure and water temperature
_I Test all safety shut down circuits and alarms including over -speed, over -crank, low oil pressure,
high water temperature, low coolant level, pre -alarms (if applicable)
10.0 AC POWER GENERATOR
Make a general inspection of all electrical connections on regulator and generator
- Grease bearings if necessary
❑ Check and adjust voltage regulator
❑ Inspect slip rings
11.0 ENGINE CONTROL PANEL
❑ Inspect for any loose connections, terminals, hour meter, oil pressure at operation RPM (include
hot/cold PSI) voltmeter, water temperature, and ammeter
❑ Inspect condition of relay contacts
11 Thoroughly clean control panel
11 Check operation of all lights and replace any indicator lights not working
❑ Replace any blown fuses
Ei Check operation of main circuit breaker and leave in "READY" position
11 Verify and record output voltage and adjust regulator if needed
❑ Calibrate control meters
❑ Verify and record output frequency and adjust governor if necessary
12.0 TRANSFER SWITCHES
u Inspect general cleanliness (interior and exterior)
Inspect lugs, terminals and connections; tighten lugs as needed
11 Inspect wires for chafing
❑ Clean contacts
❑ Lubricate per manufacturer specifications
Check for binding or wear of mechanical linkage
❑ Inspect for arc damage or contact pitting
❑ Verify proper operation of all panel lamps; replace as needed
13.0 GENERAL
Carefully inspect engine for leaks or deterioration
Make note of any unusual sounds during walk -around inspections
❑ Check and adjust voltage and frequency
❑ Add engine fluids as required
Grease necessary fittings
General maintenance on jacket water heaters, engine plumbing, etc.
14.0 FLUID CHANGE
One (1) engine oil and oil filter change every 12 month interval
_I Coolants change if applicable
15.0 LOAD TESTING - During load testing, record the readings of the following:
11 Lube oil pressure
Water temperature
Frequency
❑ Current (all three processes)
❑ Voltage (all three processes)
Kilowatts
_11 Check auto start — stop move
❑ Check operation of transfer switch when requested by the City
Semi -Annual Generator Preventive Maintenance Checklist — (April)
1.0 STARTING SYSTEM
11 Clean batteries and cables
CI Check and record specific gravity if batteries are lead -acid or, check and record voltage readings
if batteries are nickel -cadmium
❑ Check for proper starter operation, noting any unusual noises
❑ Check for proper cranking motor disconnect
Inspect spark plugs, points, cap, rotor, and condenser (where applicable), replace and clean as
required
❑ Check all connections in fuel, oil, cooling, and battery and exhaust systems
Inspect magneto and coils (where applicable)
2.0 BATTERY CHARGING SYSTEM
❑ Clean all battery terminals, verify integrity of cables and connectors. Apply corrosion inhibitor
❑ Check battery charging alternator for proper output
11 Check electrolyte level and fill
Load test batteries
❑ Hydrometer test batteries
❑ Inspect and test battery charger for high and low rate and alarms (if applicable); Check engine
alternator; Verify and record output
3.0 FUEL SYSTEM
❑ Check engine and supply system for any fuel leaks
Ei Check operation of day tank pump and float switch
11 Check electrical and piping connections to day tank
Drain condensation from fuel water separator
ii Change fuel filters (if applicable)
❑ Fuel treatment at City's request to add stabilizer to fuel tanks
4.0 LUBE OIL SYSTEM
u Check engine oil level
I_I Check and record engine oil pressure
5.0 AIR INTAKE SYSTEM
_I Inspect air intake system including filter condition, crankcase breather, turbocharger, air -box
drains, louvers and ductwork (where applicable). Change filter (if applicable)
Listen for any unusual noises from this area
❑ Insure that air intake flow is not unduly restricted
6.0 EXHAUST SYSTEM
❑I Inspect exhaust system including muffler(s) and drain condensation trap. Inspect exhaust flex
coupling and piping for leaks and proper operation
❑ Verify rain cap operation
❑ Check for abnormal vibration noise
❑ Inspect spark plugs, plug wires and distributors (gas fueled only)
Visually check exhaust outlet for excessive smoking
❑ Visually check crankcase breather for excessive smoking
7.0 ENGINE COOLING SYSTEM
Check coolant level. Fill as needed per manufacturer specifications
Check for proper amount of anti -freeze
- Check radiator core for obstruction or buildup of foreign matter
Check general condition of engine coolant
Check for and repair leaks
Check inhibitors (nitrites)
Replace coolant filter (if applicable)
Check radiator for obstruction and air flow
Check for proper operation of louvers, either motorized or gravity (if applicable)
- Check all belts for wear and tension
proper
Check all hoses for cracks and brittleness
Check jack water heaters and thermostats for proper operation
8.0 SPEED CONTROL SYSTEM
- Check governor rods and linkage for loose or worn parts
Check governor operation under load
_I Tighten loose wiring connection and note any potential problems
9.0 SAFETY SYSTEM
_ Verify and record oil pressure and water temperature
_I Test all safety shut down circuits and alarms including over -speed, over -crank, low oil pressure,
high water temperature, low coolant level, pre -alarms (if applicable)
10.0 AC POWER GENERATOR
❑ Make a general inspection of all electrical connections on regulator and generator
❑ Grease bearings if necessary
11 Check and adjust voltage regulator
❑ Inspect slip rings
11.0 ENGINE CONTROL PANEL
-I Inspect for any loose connections, terminals, hour meter, oil pressure at operation RPM (include
hot/cold PSI) voltmeter, water temperature, and ammeter
Inspect condition of relay contacts
❑ Thoroughly clean control panel
Check operation of all lights and replace any indicator lights not working
Replace any blown fuses
- Check operation of main circuit breaker and leave in "READY" position
❑ Verify and record output voltage and adjust regulator if needed
11 Calibrate control meters
-I Verify and record output frequency and adjust governor if necessary
12.0 TRANSFER SWITCHES
Inspect general cleanliness (interior and exterior)
_I Inspect lugs, terminals and connections; tighten lugs as needed
Inspect wires for chafing
9
Clean contacts
Lubricate per manufacturer specifications
Check for binding or wear of mechanical linkage
Inspect for arc damage or contact pitting
- Verify proper operation of all panel lamps; replace as needed
13.0 GENERAL
Carefully inspect engine for leaks or deterioration
Make note of any unusual sounds during walk -around inspections
❑ Check and adjust voltage and frequency
❑ Add engine fluids as required
❑ Grease necessary fittings
❑ General maintenance on jacket water heaters, engine plumbing, etc.
14.0 FLUID TESTING
_ Take sample of oil for analysis (once per year)
Take sample of coolant for analysis (once per year)
Take sample of fuel for analysis (once per year)
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EXHIBIT B
PAYMENT SCHEDULE
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Vendor Services Agreement Page 12 of 12
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City of Fort Worth - BID Table (BT-3710) - Notes
for Pricing
Bid: #1-15,16,17,18,19,20 - The following price on those sections is for *Stand alone Load Bank pricing* this will
involve a separate trip from the Annual PM Service.
Bid: #1-19 - The following price structure is based on 1000-2000kw generator for a (480volt/3phase system)
within 50-ft distance for a cable run. This will also require two techs on -site for the service.
Bid: #1-97 - The following price structure is based on 2500kw *Medium Voltage System* 2400v/4160v - This will
require two tech's on -site. We will provide a 55-ft trailer with a Load Bank & Transformer to step down the voltage
from the generator to the Load Bank. - Please note if generator can be stepped down without the transformer
being brought in by vendor. The cost will be significantly cheaper to perform this load bank or any other
generators that are listed as medium voltage.
Bid: New Northside PS, 3216 Azle Ave, Fort Worth, Texas 76106 - 1750kw Medium voltage generator, was NOT
notated on the BID Table. The following price structure is based on performing a load bank on this generator. We
will provide a 55-ft trailer with a Load Bank & Transformer to step down the voltage from the generator to
perform the load bank 2-hr test. The pricing for that will be ($12A70.UU)
Bid: #1-98 - Transfer switch PM 2500kw - The following price reflects a transfer switch pm on a 480volt system.
Bid: # Annual Preventative Maintenance - The following pricing reflects performing a generator annual PM, the
price will include. Draining and replacement of oil, Oil Filters, Fuel Filters, Coolant Filters and pulling fluid
samples for oil/fuel/coolant if applicable. Along with a 99-point inspection.
Bid: #1-100/108 1 #1-93/65 - Rental Generator Pricing - The following pricing reflects Alturex supplying the
generator and labor to make any electrical connections. To supply stand-by power for any City of Fort Worth
facility. System Voltage (480volt - 3phase @ 50-ft cable run) for (100kw to 750kw Rentals)
Bid: #1-105/106/107 - Rental Generator Pricing - You have listed 750kw-2500kw - Alturex has provided cost for
the 2500kw rental generator for a (480volt - 3phase @ 100-ft Cable run). This pricing can be adjusted in the event
of a smaller KW Size being needed.
Please Note: All rental equipment is priced for **Stand-by Rate Only"
Bid: #1-4 - Trip Charge - The following price will be added to any *Trouble Call -Outs* or *Quoted Repairs*
2/25/26, 9:24 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FflR� H
REFERENCE **M&C 26- 13PRFP 25-0248
DATE: 2/24/2026 NO.: 0139 LOG NAME: GENERATOR MAINTENANCE
SERVICES WTR AO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Non -Exclusive Agreements for Generator Maintenance and
Repair with GenServe LLC, Diversified Power Systems Inc., and Alturex, LLC in a
Combined Annual Amount Up to $905,000.00 for the Initial One -Year Term and Authorize
Four One -Year Renewal Options in Escalating Amounts for the Aviation, Information
Technology, Property Management, Public Events, and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with
GenServe LLC, Diversified Power Systems Inc., and Alturex, LLC in a combined annual amount up to
$905,000.00 for the initial one year term and authorize four one-year renewal options in an amount
up to $1,095,050.00 for the first renewal, $1,204,555.00 for the second renewal, $1,325,011.00 for
the third renewal, and $1,457,512.00 for the fourth renewal for the Aviation, Information Technology,
Property Management, Public Events, and Water Departments
DISCUSSION:
The Water Department approached the Purchasing Division to secure an agreement for generator
maintenance services. Under the proposed agreement, the vendor will provide generator
maintenance and repair services for the City of Fort Worth. Vendors will repair and/or maintain City -
owned equipment on an as -needed basis for City Departments. They will perform all repair work
necessary to ensure the proper function and operation of all equipment provided.
Purchasing Staff issued Request for Proposal (RFP) Number 25-0248. The RFP consisted of detailed
specifications that described the responsibilities and requirements for providing these services.
The RFP was advertised in the Fort Worth Star -Telegram on November 5, 2025, November 12, 2025,
and November 19, 2025. The City received five (5) responses.
An evaluation panel consisting of representatives from the IT, Public Events, and Water
Department reviewed and scored the submittal using Best Value criteria. The individual scores were
averaged for each of the criteria, and the final scores are listed in the table below.
Proposers
Evaluation Factors
a. b.
C. d.
e.
Total
Diversified Power Systems Inc
[116.50
16.25
10.88 rO.00
20.00
60.63
Alturex, LLC
F16.50
21.25
12.75
0.00
0.00
50.50
GenSery Inc.
ri 7.0
120.00
10.50
10.00
2.96
50.46
Cat5 Resources, LLC
9_.50 10.63
7.88
0.00
13.39
41.40
Total Energy Solutions 8.00 ^9.38
3.00 �0.00
0.00
20.38
The RFP document specified the use of the following Best Value Criteria:
a. Qualifications and Experience
b. Ability to meet the City's needs
apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34181 &councildate=2/24/2026 1 /3
2/25/26, 9:24 AM
c. Method of Approach
M&C Review
d. Small Business
e. Cost
After evaluation, the panel concluded that GenServe LLC, Diversified Power Systems Inc.,
and Alturex, LLC presented the best value for the City. Therefore, the panel recommends that the City
Council authorize the execution of non-exclusive agreements with the aforementioned vendors. No
guarantee was made that a specific amount of services would be purchased.
The maximum annual amount allowed under these agreements for the listed City departments will be
$905,000.00; however, the actual amount used will be based on the needs of the departments and
available budgets.
Department Budgeted Amount
Aviation $301000.00
IT $125,000.00
Property Management Department $400,000.00
Public Events 1$50,000.00
FW—ater Department $300,000.00
FUNDING: The maximum combined annual amount allowed under these agreements will be
$905,000.00; however, the actual amount used will be based on the needs of the department and
available budget. Funding is budgeted in the General Operating & Maintenance category for the
Aviation, IT, Property Management, Public Events, and Water Departments for the purpose of
generator maintenance services.
AGREEMENT TERMS: Upon City Council approval, these agreements shall begin upon execution
and shall expire one year from that date.
RENEWAL TERMS: These Agreements may be renewed at the City's option for up to four additional
one-year terms. This action does not require City Council approval, provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SMALL BUSINESS: In accordance with the City's Small Business Ordinance, Chapter 21 of the City
Code, the City has established a 30\% Small Business goal for this solicitation/contract. No vendor
committed to achieving this goal by utilizing certified small business subcontractors for at least 30\%
of the total contract value; therefore, the responses were evaluated based on the remaining best
value criteria.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and award of the contracts. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
T
Fund
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
FROM
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
(Chartfield 21
apps.cfwnet.org/council_packet/mc_review.asp?ID=34181 &councildate=2/24/2026 2/3
2/25/26, 9:24 AM
M&C Review
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Jesica McEachem (5804)
Reginald Zeno (8517)
Christopher Harder (5020)
Anthony Rousseau (8338)
Aiyanna Owens (8317)
ATTACHMENTS
1295 Diversified Power Systems.pdf (CFW Internal)
13PRFP 25-0248 GENERATOR MAINTENANCE SERVICES WTR AO FundsAvail.docx (CFW Internal)
Form 1295 Certificate 101463873-Alturex 1-6-26.pdf (CFW Internal)
Form 1295 Certificate GenServ.pdf (CFW Internal)
Revised 13PRFP 25-0248 GENERATOR MAINTENANCE SERVICES WTR AO.xlsx (CFW Internal)
SAM-Alturex, LLC.pdf (CFW Internal)
SAM-Diversified Power.pdf (CFW Internal)
SAM-GenServe LLC.pdf (CFW Internal)
SOS-Alturex, LLC.pdf (CFW Internal)
SOS-DiversifiedPower. pdf (CFW Internal)
SOS-GenServe LLC.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=34181 &councildate=2/24/2026 3/3
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Alturex, LLC
Subject of the Agreement:
Generator maintenance and services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Date that the ACM signs
If different from the approval date.
Expiration Date: One year from effective date
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.