HomeMy WebLinkAbout059402-A2R2 - General - Contract - Vertosoft, LLCCSC No. 59402-A2 R2
SECOND AMENDMENT AND SECOND RENEWAL
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59402
This Second Amendment and Second Renewal is entered into by and between the City of
Fort Worth ("City,") a Texas home rule municipality, and Vertosoft LLC ("Vendor.") City and
Vendor are each individually referred to herein as a "party" and collectively referred to as the
"parties."
WHEREAS, on May 9, 2023, Mayor and Council Communication ("M&C") 23-0350
authorized the execution of an Agreement between the City and Vendor for the purchase of
Workiva financial reporting software for an initial one (1) year term and three (3) one-year
renewal options in an amount up to $250,000.00;
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 59402 beginning May 15, 2023 (the "Agreement,") utilizing the Texas
Department of Information Resources ("DIR") Contract No. DIR-TSO-4227 ("the "Cooperative
Agreement");
WHEREAS, on January 8, 2025, the City and Vendor executed the First Amendment to
the Agreement to incorporate Successor Contract, DIR-CPO-5327;
WHEREAS, the current term of the Agreement expires on May 1, 2026;
WHEREAS, the parties desire to renew the Agreement for an additional renewal term
beginning May 1, 2026 and expiring May 2, 2027 in alignment with the Successor Contract; and
WHEREAS, the parties further desire to amend the Agreement to a revised annual amount
not to exceed $100,000.00 and add four (4) additional one-year renewal options.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
I. AMENDMENTS
The Agreement is hereby amended to revise the annual amount to not to exceed
$100,000.00 and to add four (4) additional one-year renewal options.
IL RENEWALS
The Agreement is hereby renewed for a one-year Renewal Term beginning May 1, 2026
and set to expire May 2, 2027, with four (4) one-year renewal options remaining. Pricing shall be
in accordance with Exhibit A-3, attached hereto and made a part thereof the Agreement.
III. MISCELLANEOUS OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59402 Page 1 of 4
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59402 Page 2 of 4
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
Signed by:
City:
By: Dianna Giordano (May 5, 2026 09:39:06 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 05/05/2026
Vertosoft LLC
by:
By:
Led
Cb�avufa
Name:
Jay Colaeita
Title:
President
Date: 4/14/2026
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Cmiace Tw4iw
By: Candace Pagliara (May 4, 2U26 09:11:01 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0350
Approval Date: 05/09/2023
Form 1295: 2023-1004746
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.BY MMSOn IEBBL+
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Name:
Title:
David Zellmer
Sr. IT Solutions Manager
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City Secretary: pad oFORPZZ
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By:
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Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59402 Page 3 of 4
Exhibit A-3
Vertosoft Quote No. Q-19424
(Attached)
Second Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59402 Page 4 of 4
6&rtosoft
1602 Village Market Blvd SE, Suite 320
Leesburg, VA20175 USA
Cage Code: 7QV38
UEI Number Y7D5MXRU2839
DUNS# 080431574
Federal Tax ID: 81-3911287
Business Size: Small Business
Date: 2/24/2026, 9:27 AM
Phone: 571 707-4130
Fax:571-291-4119
Email:
Vertosoft Contact: Sam Ippolito
Phone:
Email: sam.ippolito@vertosoft.com
Vertosoft Quote for Workiva - City of Fort Worth, TX
Quote #: Q-19424
Expires On: 5/31/2026
Ship To
David Zellmer
David Zellmer
100 Fort Worth Trail
Fort Worth, TX 76102
Contract: TX-DIR: DIR-CPO-5327
Quote For:
Name: Gabrielle Marks
Company: City of Fort Worth, TX
Email: gabrielle.marks@fortworthtexas.gov
Phone:
PAYMENT TERMS
DELIVERY METHOD
PAYMENT METHOD
VERTOSOFT CUST ID
SUPPLIER REF
Net 30
Electronic
Check/ACH/Credit Card
Overall POP Start Date: 5/31/2026
Overall POP End Date: 5/30/2027
PART #
DESCRIPTION
QTY
UNIT PRICE
EXTENDED
WDESK-CGFRS-01
Connected Government Financial Reporting Solution - Per Unit
2.00
$28,095.29
$56,190.58
TOTAL:
$56,190.58
Quote Terms
By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/tertns-and-conditions-workiva
Page 1 of 2
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill -To and Ship -To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.
In the event of any conflict or inconsistency between this quote and the terms of Vertosoft's
Texas DIR Contract No. DIR-CPO-5327, the terms of the DIR Contract shall control.
Page 2 of 2
vJorkiva
NOTES:
Support: https://www.workiva.com/premiumsupport
Service Levels: httl)s://www.workiva.com/servicelevelcommitment
Invoicing: Subscription Fees are invoiced in advance and payable according to the Payment Terms.
Fee Increases: Workiva may not increase the Subscription Fees under this Order during Partner's then current Subscription Term.
Account Administrator: To ensure secure Partner account management, Partner shall designate one (1) employee (the "Account
Administrator") who will provide access to its assigned Users and facilitate communication with Workiva's support staff.
ADDITIONAL TERMS:
`ing Location: Notwithstanding anything to the contrary in the Terms and Conditions, Partner Data will be hosted in the location
specified in the Data Hosting Location in the Order Details section above. Workiva will not move Partner Data to a different Data Hosting
Location unless mutually agreed in advance and in writing. Any changes to Data Hosting Location requested by Partner and mutually
agreed in writing may incur fees. At the time of signing, data is hosted by Amazon Web Services and Google.
Non -Renewal: The parties agree that this Order will not automatically renew and will expire upon the end of the Subscription Term, at
which time the Partner will no longer be able to access the Subscription set forth herein.
Any prepaid and unearned Fees associated with active Subscription Order(s) being replaced by this Order will be credited against the
amounts set forth herein, and, if applicable, on an ongoing basis for future renewals of this Order. If Unlimited Reserve Hours were
selected on an Order for Subscription that is superseded by this Order, such Unlimited Reserve Hours shall remain available to Partner
and are not superseded.
CONNECTED WDESK GOVERNMENT FINANCIAL REPORTING SOLUTION - PER UNIT
The Connected Financial Reporting Solution for governmental agencies and institutions of higher education includes access to the Connected
Financial Reporting Workspace, Wdata and one (1) system connector for users involved in the accounting and finance reporting process and
the ability to add such users on an as -needed basis. Total data storage of Wdata is limited to one hundred (100) gigabytes. Queries are limited
to one hundred and twenty (120) terabytes processed per year. The Connected Financial Reporting Workspace enables the organization to
streamline the creation of Annual Comprehensive Financial Reports (ACFR), single audits, grants financial reporting, and ad hoc financial reports
and dashboards.
ADDITIONAL TERM FOR SOLUTION PRODUCTS
TO THE EXTENT THE DESCRIPTION OF THIS SOFTWARE SUBSCRIPTION CONFLICTS WITH THE TERMS OF THE TERMS AND
CONDITIONS, AND, NOTWITHSTANDING ANY ORDER OF PRECEDENCE THEREIN, THE PARTIES AGREE THAT THE DESCRIPTION
IN THIS ORDER SHALL CONTROL. THIS DESCRIPTION AND THE TERMS OF THIS ORDER SHALL HAVE NO EFFECT ON ANY
OTHER ACTIVE ORDER.
This Subscription Order provides access to Users of both the Partner and, if applicable, any Affiliate(s) named in the Order ("Named
Affiliates"). For the avoidance of doubt, any User of any Partner Affiliate can contribute to any given report, but reports can only be
created for the benefit of the Partner or a Named Affiliate. Users may include Partner's Affiliates, consultants, contractors, agents and
third parties with which Partner transacts business. Partner shall, from time to time and upon Workiva's request, provide Workiva with
reasonable assistance to enable Workiva to verify Partner's compliance with the terms of this Order; if the Partner is out of compliance
with the terms herein, Partner will be responsible for any fees associated with remedying such noncompliance.
Entities
Vertosoft, LLC
Vertosoft, LLC
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FAR H
Create New From This M&C
DATE: 5/9/2023 REFERENCE **M&C 23- LOG NAME: 04WORKIVA FINANCIAL
NO.: 0350 REPORTING SOFTWARE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Cooperative Purchase Agreement with Vertosoft LLC, for
the Purchase and Implementation of Workiva Financial Reporting Software in an Amount
Up to $250,000.00 and Two Additional Options to Renew using a Cooperative Agreement
for the Information Technology Solutions Department and the Finanical Management
Services Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a cooperative purchase agreement with
Vertosoft LLC for the purchase and implementation of Workiva Government Financial Reporting
Solution in an amount up to $250,000.00, using Texas Department of Information Resources DIR-
TSO-4227, with two additional options to renew for the Information Technology Solutions Department
and the Financial Management Services Department.
DISCUSSION:
The Financial Management Services Department (FMS) is responsible for the preparation and
coordination of the City's Annual Comprehensive Financial Report. The current financial reporting
software is at end of life for support and requires replacement. FMS engaged the Information
Technology Solutions Department (ITS) to assist in a review of a replacement software platform.
After the Departments' review, staff recommended replacing the current on premise software with a
Software -as -a -Service platform known as Workiva. This Mayor and Council Communication (M&C)
requests authorization to enter into a cooperative purchase agreement with Vertosoft LLC using Texas
Department of Information Resources (DIR) cooperative purchasing contract DIR-TSO-4227 for the
purchase and implementation of Workiva software. The implementation of Workiva will meet the
City's financial reporting requirements and include streamlining processes, connecting data and
teams, and ensure consistency and accuracy within a controlled, secure, audit -ready, cloud -based
platform.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS - In the event the DIR agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the DIR contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire on September 28, 2024. If DIR-TSO-4227 is extended, this
M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If
DIR-TSO-4227 is not extended but DIR executes a new cooperative contract with Vertosoft LLC and
with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30977&councildate=5/9/2023 5/9/2023
M&C Review
Page 2 of 2
under the new DIR contract. If this occurs, in no event will the City continue to purchase goods and
services under the new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this agreement will become effective and expire
September 28, 2024 in accordance with the DIR contract. The agreement will renew on an annual
basis thereafter.
RENEWAL OPTIONS - This agreement may be renewed for up to two one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Funding is budgeted in the ITS Other General Government Department's ITS Capital Fund for the
purpose of funding the FY23 Workiva ACFR Automation project as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY23 Workiva ACFR Automation project to support the
approval of the above recommendation and execution of the agreement. Prior to an expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Valerie Washington (6192)
Kevin Gunn (2015)
Donlen Ruffin (2017)
04WORKIVA FINANCIAL REPORTING SOFTWARE funds availability.pdf (CFW Internal)
FID Table Vertosoft Workiva FMS.XLSX (CFW Internal)
Form 1295 2023-1004746.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30977&councildate=5/9/2023 5/9/2023
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Vertosoft, LLC
Subject of the Agreement: Second Amendment and Second Renewal of CSC No. 59402 with
Vertosoft, LLC
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 59402-A2R2
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: May 1, 2026
If different from the approval date.
Expiration Date:
May 2, 2027
If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.