HomeMy WebLinkAbout058142-A3 - General - Contract - Carahsoft Technology CorporationCSC No. 58142-A3
THIRD AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58142
This Third Amendment to Fort Worth City Secretary Contract No. 58142 ("Third
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule
municipality, and Carahsoft Technology Corporation ("Vendor"). City and Vendor are each
individually referred to herein as a "parry" and collectively referred to as the "parties."
WHEREAS, on September 28, 2022, the parties entered into City Secretary Contract No.
58142 for the provision of Software as a Service (SaaS) Migration Services to transition the
Accela on -premise Land Management instance to the Accela Cloud ("Agreement");
WHEREAS, on April 28, 2026, the Fort Worth City Council, through Mayor and
Council Communication (M&C) No. 26-0287, authorized the execution of an amendment to the
Agreement to purchase professional services and system enhancements to the Accela platform in
an amount up to $620,000.00, for a revised total contract amount of $1,999,887.00;
WHEREAS, the parties now desire to amend the Agreement to add one-time
professional services and system enhancements to the Accela platform and to increase the total
contract authority; and
WHEREAS, the parties further desire to include pricing in accordance with Exhibit A-2,
Carahsoft Quote No. 64500265, for purchase of the Accela professional services, in the amount
of 608,487.12.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to increase the contract amount by
$620,000.00 for a one-time purchase of professional services and system enhancements to the
Accela platform, for a revised total contract amount not to exceed $1,999,887.00.
2. The Agreement is hereby amended to include pricing in accordance with Exhibit
A-2, Carahsoft Quote No. 64500265, for purchase of the Accela professional services, in the
amount of 608,487.12, attached to this Third Amendment and incorporated herein for all
purposes.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
Third Amendment to Fort Worth City Secretary Contract No. 58142 CITY SECRETARY Page 1 of 4
FT. WORTH, TX
[Signature Page Follows]
Third Amendment to Fort Worth City Secretary Contract No. 58142 Page 2 of 4
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Dianna Giordano (May 5, 2026 09:35:46 CDT)
Name:
Dianna Giordano
Title:
Assistant City Manager
05/05/2026
Date:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions Department
Attest:
By:
Name:
Title:
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Jannette S. Goodall
City Secretary
VENDOR:
Carahsoft Technology Corporation
By: 4:
Name: Natalie LeMa
Title: State and Local Contracts Manager
Date: 04/29/2026
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Apr 30, 2026 14:46:41 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By: Candace Pagliara (May 4, 2026 09:07:19 T)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 26-0287
Approval Date: 04/28/2026
Form 1295: 2026-1433186
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 58142 Page 3 of 4
Exhibit A-3
Carahsoft Quote No. 64500265
(Attached)
Third Amendment to Fort Worth City Secretary Contract No. 58142 Page 4 of 4
GOVERNMENT - PRICE QUOTATION
ACCELA GOVERNMENT AT CARAHSOFT
Accela 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 carahsofto
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM
TO: Jessica Ramirez
CITY OF FORT WORTH
100 Fort Worth Trl
Fort Worth, TX 76102 USA
EMAIL: Jessica.Ramirez@fortworthtexas.gov
PHONE: (817) 392-8894
TERMS: GSA Schedule No: 47QSWAl8DO08F
Term: August 22, 2018 - August 21, 2028
FTIN: 52-2189693
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 30 (On Approved Credit)
Cage Code: 1 P3C5
DUNS No: 088365767
UEL DT8KJHZXVJH5
Business Size: Other than Small
Sales Tax May Apply
LINE NO. PART NO. DESCRIPTION
TOPIC: SPRINT 1- 3
1 CON-SIA-611 Senior Information Architect (Per Hour)
Carahsoft Technology Corporation - CON-SIA
TOPIC: SPRINT 1- 3 SUBTOTAL:
TOPIC: SPRINT 4- 10
2 CON-SIA-611 Senior Information Architect (Per Hour)
Carahsoft Technology Corporation - CON-SIA
TOPIC: SPRINT 4- 10 SUBTOTAL:
SUBTOTAL:
FROM: Jazmine Fitts
Carahsoft Technology Corp.
11493 Sunset Hills Road
Reston, Virginia 20190
EMAIL: Jazmine.Fitts@carahsoft.com
PHONE: (571) 662-3147
QUOTE NO:
64500265
QUOTE DATE:
04/22/2026
QUOTE EXPIRES:
05/22/2026
RFQ NO:
SHIPPING:
ESD
TOTAL PRICE:
$608,487.12
TOTAL QUOTE:
$608,487.12
TOTAL PRICE:
TOTAL QUOTE:
QUOTE PRICE QTY EXTENDED PRICE
$223.38 GSA 1,324 $295,755.12
$223.38 GSA 1,400
$295,755.12
$312,732.00
$312,732.00
$608,487.12
$608,487.12
$608,487.12
CONFIDENTIAL QUOTE DATE: 04/22/2026
PAGE 1 of 1 QUOTE NO: 64500265
MAcceta
Statement of Work
Technical Services - Sprints 1- 10
Fort Worth, TX
4/15/2026
Version 1.0
carahsoft.
Statement of Work: Fort Worth, TX Page 1 of 8
MAcceia
TABLE OF CONTENTS
carahsoft.
TABLEOF CONTENTS............................................................................................................................................................................. 2
DOCUMENTCONTROL............................................................................................................................................................................ 3
INTRODUCTION........................................................................................................................................................................................ 4
OFSERVICES.............................................................................................................................................................................. 4
WORKDESCRIPTION............................................................................................................................................................................. 4
ADMINISTRATION..................................................................................................................................................................................... 5
PROJECTTIMELINE............................................................................................................................................................................... 5
PROJECTSPUT ON HOLD...................................................................................................................................................................... 5
PAYMENTTERMS.................................................................................................................................................................................. 5
EXPENSES............................................................................................................................................................................................ 5
CONTRACTSUM.................................................................................................................................................................................... 5
CHANGEORDERS................................................................................................................................................................................. 6
EXPIRATION.......................................................................................................................................................................................... 6
DISCLAIMERS........................................................................................................................................................................................ 6
ASSUMPTIONS......................................................................................................................................................................................... 6
SIGNATURES............................................................................................................................................................................................ 8
Statement of Work: Fort Worth, TX Page 2 of 8
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DOCUMENT CONTROL
Date Author
4/15/2026 E Strang
Version Change Reference
1.0 SOW Creation
carahsoft.
Statement of Work: Fort Worth, TX Page 3 of 8
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INTRODUCTION
This Statement of Work ("SOW") dated as of the last date of signature below sets forth the scope and
definition of the project -based professional services (collectively, the "Professional Services") to be
provided by Accela, Inc. ("Accela") and Carahsoft Technology Corp ("Carahsoft") for Fort Worth, TX
("Customer" or "Agency").
This SOW is issued pursuant to and governed by the terms and conditions of the Accela Consulting
Services Policy found at www.accela.com/terms (the "Agreement"). Along with the Carahsoft GSA
contract: 47QSWA18D008F.
In the event of a conflict between the SOW and the Agreement, the terms of the SOW shall prevail as to
pricing, delivery dates, and description of the applicable Professional Services but will not prevail over,
modify, or terminate any surviving provision of the Agreement. This SOW is effective as of the date that
the SOW was last signed by the Customer and Carahsoft ("SOW Effective Date").
Notwithstanding anything to the contrary, Accela is not assigning or licensing any intellectual property to
Customer under this SOW.
SCOPE OF SERVICES
The Customer has requested an engagement that will optimize the Accela Civic solution aligning the
configuration with Best Practices as well as standardizing data to allow for accurate performance
reporting.
Topic: Sprint 1- 3
Hours
Hourly Price
Total
1,324
$223.38
$295,755.12
Topic: Sprint 4-10
Hours
Hourly Price
Total
1,400
$223.38
$312,732.00
WORK DESCRIPTION
Accela will provide Professional Services on a time and materials basis for various Accela related tasks. No
guarantees are made that specific tasks will be completed in the hours identified.
Project Management
Project management will be required for scheduling, planning, coordination and communication. Project
management hours will be deducted from the total hours contracted.
Work Activity Tasks
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Accela will provide Professional Services for the following tasks. Tasks may include but are not limited to
the following:
- Tailoring of the record types, ACA page flows, workflow, and automation based on Agency inputs
from meetings and/or Agency requirement documentation
- Support Agency validation and UAT by resolving issues reported by Agency Testers
PROJECT TIMELINE
The project is estimated to take 10 months. The projected start date for the Project is forty-five (45)
calendar days after mutual acceptance and signature of this SOW.
Notwithstanding anything to the contrary, upon completion of the work defined in this SOW, this SOW
will expire.
PROJECTS PUT ON HOLD
It is understood that sometimes Agency priorities are revised requiring the Agency to place the Accela
implementation on hold. The Agency must send a formal written request to Accela to put the project on
hold. Delays of two (2) weeks or more that have a tangible impact to Accela's resource plan are subject
to Change Order.
If an Agency -based delay puts the project on hold for more than 90 days, Carahsoft/Accela reserves the
right to terminate the SOW and negotiate new terms. If an Agency -based delay puts the project on hold
past the termination period, Carahsoft/Accela reserves the right to terminate the SOW at the time of the
delay. After that time, Carahsoft/Accela can choose to cancel the rest of the SOW. To finish the project
will require a new SOW at new pricing at the standard rates.
PAYMENT TERMS
Accela will perform the Professional Services on an hourly payment basis.
Invoices will be sent, by Carahsoft, for hours worked monthly. Payments are due net 30 of the invoice
date.
EXPENSES
There is no provision for travel expenses or travel time in this SOW because Agency does not need any
onsite resources. Travel to the Agency will not be conducted unless a Change Order, inclusive of travel
expense terms and conditions, is signed prior to travel commencing to cover the cost of the travel.
CONTRACT SUM
The project is expected to take 2,724 hours. The Hourly Rate is $223.38 per hour. The total estimated
amount payable under this SOW, as calculated from the above -mentioned fees, is $608,487.12. This
estimated price is based on the information available at time of signing and the assumptions,
dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW.
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Accela will not (i) exceed the total estimate amount without the prior approval of Customer and/or (ii)
continue to provide Professional Services, after the total estimate has been reached, without the prior
authorization of Customer. Should there be changes to the scope, timeline or resources that increases
the hours or costs needed to complete the Project, a Change Order may be required prior to project
continuation. Please see Change Order section.
Any estimated hours remaining on the Project when Accela has completed the scope or this project will
not be used for other work without a Change Order delineating the scope. Any estimated hours
remaining on the project when Accela has completed work will either terminate when the scope has
been completed or expire on the term date of the Agreement, whichever is sooner.
CHANGE ORDERS
In order to make a change to the scope of the Professional Services in this SOW, and subject to the
Disclaimers below, Agency must submit a written request to Carahsoft/Accela specifying the proposed
changes in detail. Carahsoft and Accela will submit to Agency an estimate of the charges and the
anticipated changes in the delivery schedule that will result from the proposed change in the Change
Order, based on the standard rate for Accela resources of $223.38 per hour. Accela will continue
performing the Professional Services in accordance with the SOW until the parties agree in writing on the
change in scope of work, scheduling, and fees. If Accela's effort changes, such as changes to the baseline
schedule, roles, responsibilities, assumptions, or scope, or if additional support hours are required, a
Change Order will be created that details these changes and impact to project and cost (if any). Any
Change Order must be agreed to by Accela, Carahsoft, and Agency prior to commencing any activities
defined in the Change Order.
EXPIRATION
The scope and terms of this SOW must be executed by 06/15/2026. If the SOW is not executed within
that timeframe, the current scope and terms can be renegotiated.
DISCLAIMERS
Carahsoft/Accela makes no warranties in respect of its Professional Services described in this SOW except
as set out in the Agreement. Any configuration of or modification to the Product that can be consistently
supported by Accela via APIs, does not require direct database changes and is capable of being tested
and maintained by Accela will be considered a "Supported Modification". Accela's obligations and
warranties in respect of its Professional Services, Products, and maintenance and support, as set out the
agreement between Carahsoft and Agency, does not extend outside the Supported Modifications or to
any Agency manipulation of implemented scripts, reports, integrations and adaptors.
In the event Agency requires significant work beyond the scope of the included configuration and
onboarding services, Accela may request that Agency separately engages Accela's Professional Services
organization to complete the out -of -scope services. In such instance, a separate proposal and statement
of work for the additional services will be drawn up and agreed between the parties.
ASSUMPTIONS
• Agency will ensure that Accela resources have access to a Dev or Test version of the 3rd party
system for integration development. All integrations will be developed against one (1) agreed
Statement of Work: Fort Worth, TX Page 6 of 8
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upon version of the 3rd party system. Additionally, Agency will ensure Accela resources have
access to a Production environment of the 3rd party system.
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SIGNATURES
This SOW is agreed to by the parties and made effective upon the date of last signature. If undated by
Agency, the effective date will be as of the Carahsoft signature hereto.
City of Fort Worth
A84—
Dianna Giordano (May 5, 2026 09:35:46 CDT)
Authorized Signature
Dianna Giordano
Name — Type or Print
Assistant City Manager
Title
05/05/2026
Date
Carahsoft
4ZY4�
Authorized Signature
Elaine Shadid
Name — Type or Print
Service Contract Specialist
Title
04/29/2026
Date
Statement of Work: Fort Worth, TX
4/29/26, 4:25 PM M&C Review
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORTWORTH
Create New From This M&C
DATE: 4/28/2026 REFERENCE **M&C 26- LOG NAME: 04AMEND CARAHSOFT
NO.: 0287 CONTRACT FOR ACCELA
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of an Amendment to Agreement with Carahsoft Technology
Corporation to Increase Contract Amount by $620,000.00 for a Revised Total Contract
Amount Up to $1,999,887.00 for Professional Services and System Enhancements to the
Accela Platform, for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary
Contract No. 58412 with Carahsoft Technology Corporation, utilizing General Services Administration
Contract No. 47QSWA18D008F, to increase the contract amount by $620,000.00 for professional
services and system enhancements to the Accela platform, for a revised total contract amount up to
$1,999,887.00, for the Information Technology Solutions Department.
DISCUSSION:
On September 27, 2022, City Council, through Mayor and Council Communication (M&C) 22-0728,
authorized the purchase of the Accela platform from Carahsoft Technology Corporation (Carahsoft),
utilizing General Services Administration (GSA) Contract No. 47QSWAl8DO08F, in an annual amount
of $1,248,999.00 and authorized four annual renewals with a three to five percent increase per year.
On February 14, 2023, City Council, through M&C 23-0097, authorized the First Amendment to City
Secretary Contract (CSC) No. 58142 to purchase 136 additional Accela Multi -Solution Building and
Planning licenses in an amount up to $130,888.00, bringing the total annual contract amount to
$1,379,887.00.
Accela Professional Services (PS) hours were accrued during work related enhancements to the
Accela platform under the assumption that the 3,000 no -cost hours included in the original Request
For Proposals (RFP) could be used as part of ongoing collaboration with the City. These hours were
used to implement system enhancements, configure the platform, and perform development sprints
related to new functionality, including integration with the Paymentus payment portal. Once it was
determined that these hours could not be used for this purpose, the City required the PS team to
pause work, and the hours already accrued were charged against remaining ARPA funds. ARPA
funding for this work was fully exhausted in January 2026.
Work was later allowed to resume based on the understanding that previously allocated Development
Services Department (DSD) Technology Funds approved through prior M&Cs could be used once a
purchase order was in place. Although Information Technology Procurement confirmed the funds
were available, it was determined that the current agreement does not authorize the additional PS
work. As a result, a contract amendment is required to allow these services to proceed. Until the
amendment is approved by City Council, all PS work has again been paused.
This M&C requests authorization to execute an amendment to CSC No. 58142 to increase the
contract by $620,000.00 for the one-time purchase of professional services and system
enhancements to the Accela platform, resulting in a revised total contract amount up to
$1,999,887.00. The total annual contract amount will remain $1,379,887.00. This amendment will
allow the previously paused professional services work to resume and ensure the planned system
enhancements are completed. The Accela platform supports permitting, inspections, and licensing
activities across the City. These enhancements and professional services will streamline workflows,
improve reporting and analytics, and strengthen the platform's overall functionality.
apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34330&counciIdate=4/28/2026 1 /3
4/29/26, 4:25 PM
M&C Review
Funding is available in the current Developer Technology Improvements project within the Special
Purpose Fund for the Information Technology Services Department.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
Except as expressly modified herein, all other terms and conditions of the existing agreement shall
remain unchanged and in full force and effect as stated below.
SUCCESSOR CONTRACTS: The City will initially use the GSA contract to make purchases
authorized by this M&C. In the event the Texas Department of Information Resources (DIR)
cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase
agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate
funds for a future year, staff would stop making purchases when the last appropriation expires,
regardless of whether the then -current purchase agreement has expired.
If the GSA cooperative is extended, this M&C authorizes the City to purchase similar equipment and
services under the extended contract. In the event the GSA cooperative agreement is not extended,
but GSA executes a new cooperative agreement(s) with substantially similar terms, this M&C
authorizes the City to purchase the equipment and services under the new GSA contract(s).
ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of the amendment, the current term
of the agreement shall expire August 21, 2026.
RENEWAL OPTIONS: This agreement may be renewed for one (1) additional one-year renewal term
at the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Special Purpose Fund for the Developer Tech Improvements project to support
the approval of the above recommendation and execution of the amendment to the agreement. Prior
to any expenditure being incurred, the Development Services and Information Technology Services
Departments have the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Program Activity Budget
Year
Dianna Giordano (7783)
Kevin Gunn (2015)
Mark DeBoer (0581)
Reference # Amount
Chartfield 2)
ATTACHMENTS
a pps. cfwnet.org/counci I_packet/mc_review.asp? I D=34330&counci (date=4/28/2026 2/3
4/29/26, 4:25 PM
M&C Review
1295 Form Signed.pdf (CFW Internal)
FID Table - Carahsoft Accela.xlsx (CFW Internal)
FID Table.pdf (CFW Internal)
apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34330&counciIdate=4/28/2026 3/3
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Carahsoft Technology Corporation
Subject of the Agreement:
Third Amendment to CSC No. 58142 with Carahsoft Technology Corporation
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 58142-A3
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date:
August 21, 2026
If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.