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Home My WebLink About061714-R2 - General - Contract - Rick's Tire Service, Inc.CSC No. 61714-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 29, 2026 Rick's Tire Service, Inc. Attn: Dewayne Lewis 3004 E. Abram Street Arlington, TX 76010 Re: Contract Renewal Notice City Secretary Contract No. 61714 (the "Contract") Renewal Term No. 2: July 17, 2026, to July 16, 2027 The above referenced Contract with the City of Fort Worth expires on July 16, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C�t076W (, Z Qctl�ers Sr. Contract Compliance Specialist City of Fort Worth, Property Management Department Steven.Rathers@fortworthtexas.gov (817)392-6650 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CSC No.61714-R2 CITY OF FORT WORTH By: yaA1 Name: V"�tpyd� &4, 2026 10:06:23 CDT) Title: Assistant City Manager Date: 05/04/2026 APPROVAL RECOMMENDED: By: Name: Mardyn Marvin Title: Property Management Director ATTEST: d OFDAnU foo lydp j a GpAd BY: � °connIlE6peaa Name: Jannette S. Goodall Title: City Secretary Rick's Tire Service, Inc. By: Name: e a n e Title: President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4�47GP¢- Name: Jjfp1C fpe ay 1, 202609qF-.45=) Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Am rna u ammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0344 Date Approved: 4/22/2025 Form 1295 Certification No: 2025-1262045 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Rick's Tire Service Inc. Subject of the Agreement: Roadside tire services will be required on an as needed basis, twenty-four (24) hours per day 65 days a year. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Renewal document does not contain confidential information. Effective Date: July 17, 2025 If different from the approval date. Expiration Date: July 16, 2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank City of Fort Worth, Mayor and Texas Council Communication DATE: 06/11/24 M&C FILE NUMBER: M&C 24-0469 LOG NAME: 13P RFP 24-0143 ROADSIDE TIRE SERVICES KQ PMD SUBJECT (ALL) Authorize Execution of Agreement with Rick's Tire Service, Inc. for Roadside Tire Services for the Property Management Department in an Annual Amount Up to $2,040,500.00 for the Initial Term and Authorize Four, One -Year Renewal Options in an Amount Up to $2,346,575.00 for the First Renewal, $2,698,561.00 for the Second Renewal, $3,103,345.00 for the Third Renewal, and $3,568,847.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Rick's Tire Service, Inc. for roadside tire services for the Property Management Department in an annual amount up to $2,040,500.00 for the initial term and authorize four, one-year renewal options in an amount up to $2,346,575.00 for the first renewal, $2,698,561.00 for the second renewal, $3,103,345.00 for the third renewal, and $3,568,847.00 for the fourth renewal. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for roadside tire services on an as -needed basis. The Purchasing Division issued an Invitation to Bid (ITB) that consisted of specifications for roadside tire services for all 4,961 vehicles in the City's Fleet, including but not limited to emergency services vehicles, specialty and off -road equipment, and heavy-duty vehicles. The solicitation included requests for roadside tire services such as patching and plugging tires, changing tires, and providing tires for PMD to purchase when not in the City's stock. The ITB was advertised in the Fort Worth Star -Telegram on February 28, 2024, March 6, 2024, March 13, 2024, March 20, 2024, and March 27, 2024. The City received one response. At the time the solicitation was issued, the City's existing agreement for roadside tire services expired. The Purchasing Division set up a bridge agreement using cooperative agreement TIPS 230403 with Southern Tire Mart, LLC. in an amount of up to $800,000.00 (Mayor and Council Communication (M&C) 24-0296). Per M&C 24-0296, the agreement with Southern Tire Mart, LLC. will be canceled upon execution of this agreement with Rick's Tire Service, Inc. An evaluation panel consisting of representatives from the Property Management and Environmental Services Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors ®K7]® Total Score Rick's Tire Service, Inc. 26.0 16.7 16.0 30 88.67 Best Value Criteria: a. Contractor's ability to meet the City's needs b. Contractor's qualifications and experience c. Contractor's approach to perform services d. Cost of service After evaluation, the panel concluded that Rick's Tire Service, Inc. presented the best value to the City. Staff certifies that the recommended vendor's bid met specifications. Therefore, the panel recommends that the City Council authorize an agreement with Rick's Tire Service, Inc. No guarantee was made that a specific amount of services would be purchased. Funding is budgeted in the General Operating & Maintenance category within the Fleet & Equipment Sery Fund for the Property Management Department. PMD is requesting an annual increase for each renewal to account for the projected 3% yearly increase on the City's fleet and the average 15% yearly cost increase the Department has seen on past renewals for roadside tire services contracts. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, per the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriate sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Marilyn Marvin 7708 Jo Ann Gunn 8525 Karen Quintero 8321 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1262045 Rick's Tire Service, Inc. Arlington, TX United States Date Filed: 01/28/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Ft Worth Date Acknowledged: 06/05/2025 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CSC No. 61714 Roadside Tire Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is and my date of birth is My address is 1 , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2