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HomeMy WebLinkAbout025102 - Construction-Related - Contract - Wendy Lopez & AssociatesAMENDMENT NO. 1 STATE OF TEXAS (3 CITY SECRETARY CONTRACT NO.,, f5)O (No M&C Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and Wendy Lopez & Associates, (Engineer) made and entered into City Secretary Contract No. 23749, (the Contract) which was authorized by the City Council by M&C C-16677 on the 17th day of March 1998; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main 207 Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 5, Contract 3), Part 6. WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated July 15, 1999, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $8,650.44. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $109,418.97. ©OC DL ©©L CITY 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of 2____ , 1999, in Fort Worth, Tarrant County, Texas. A EST: J2 Gloria Pear on, City Secretary APPROVAL RECOMMENDED: &JL ckA?c1 A. Douglas Rademaker, P.E. Director, Department of Engineering WENDY LOPEZ & ASSOCIATES, INC. i'lQ iYt�� Contract AuthorilkatiOfl Date APPROVED: Mike Groomer Assistant City Manager ENGINEER By: &2 I Name: Wendy Lopez, P. President 3800 Sandshell Drive, Suite 175 Fort Worth, TX 76137 APPROVED AS TO FORM AND LEGALITY: Gary Ste.nberger Assistant City Attorney MAIN207 -2- Wendy Lopez & Associates, Inc. engineering • environmental • surveying • construction services July 15, 1999 Mr. Tony Sholola, P.E. City of Fort Worth Department of Engineering 811 Lamar Street, Suite 310 Fort Worth, Texas 76102 RE: Amendment Request No. 1 to Main 207R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 5, Contract 3), Part 6 Sewer Project No. PS46-070460410040 Dear Mr. Sholola: We are providing this letter as our request for additional compensation to address design modifications requested by the City during the development of the final plans for the referenced project. As you know, the design was completed in 1998 and advertisement for bids was stalled due to easement acquisition negotiations. The requested modifications primarily reflect revisions to the construction package units and easements. The requested modifications are summarized below: The City of Fort Worth staff requested WLA insert a portion of Main 208 into Wendy Lopez & Associates, Inc.'s (WLA) Unit 3 of the construction documents. This segment was designed and the construction plan prepared by Turner, Collie & Braden, Inc. (TCB). Insertion of this segment into WLA's construction documents required additional time for coordination with TCB, plan sheet number revisions, location map revisions, quantity revisions and construction cost opinion revisions. 2. During the final review of the construction plans; it was discovered that two Unit 4 project locations, Park Plaza Drive (L7222) and Aden Road (L7225), had been resurfaced. Neither of the project areas located on these two streets were listed on the three proposed street resurfacing lists the City provided for WLA to review. This required WLA to remove these two project locations from the construction package and provide them to the City for inclusion in a future construction contract. WLA had to move the remaining Unit 4 line 1825 Market Center Blvd. • Suite 510 • Dallas, Texas 75207 • (214) 741-7777 • FAX (214) 741-9413 Mr. Tony Sholola, P.E. July 15, 1999 Page 2 segments into Unit 2 of the construction documents. WLA revised the project quantities, construction cost opinion, location map and sheet numbers for Unit 2. WLA prepared a separate quantity summary and construction cost opinion for these two project sites. 3. During easement negotiations with Ridgmar Mall, the City became aware of a proposed construction project at Ridgmar Mall that impacted the installation of Main 207 (Unit 3). The parking area where Main 207 is located will be used as a construction staging and storage area during the Ridgmar Mall construction project. Therefore, the City requested WLA revise Unit 3 to remove the Main 208 (TCB) segment and the portion of Main 207 (WLA) within the Ridgmar Mall parking area and revise the prepare these segments for inclusion into an existing construction contract via a change order. This required WLA to revise the location maps, Main 207 construction drawings, plan sheet numbers, quantities, bid proposal and construction cost opinion for Unit 3. WLA prepared a separate quantity summary and construction cost opinion for the Main 208 and Main 207 segments that were to be included into the existing construction contract. 4. After WLA prepared the easements and construction drawings for Main 207, the Green Oaks Hotel property changed ownership. During easement negotiations with the owners of the Green Oaks Hotel property, the City requested WLA attend a meeting with the City and the property owner's representative at the Green Oaks Hotel. The proposed sanitary sewer alignment and impacts to the operations of the hotel were discussed. During the easement negotiations, the City agreed with the property owner to include specific provisions into the contract documents and on the construction plans. The City requested WLA to insert the agreed -upon provisions into the supplementary conditions of the contract documents and place notes on the construction drawings that reiterated the negotiated provisions so the contractor will be fully aware of all construction constraints while working within the Green Oaks Hotel property. This required WLA to revise the easements, contract documents and construction drawings for the portion of Main 207 that crosses the Green Oaks Hotel property. 5. Due to the extended time required for easement acquisition and the listed modifications, WLA participation in the monthly AO meetings and monthly reporting has exceeded the costs agreed upon in the original contract for the project. Attached is a table summarizing the additional services described above. We request an amendment to our contract for performance of the above described services in the lump sum amount of $8,650.00. Please see the Project Fee Summary below. Mr. Tony Sholola, P.E. July 15, 1999 Page 3 PROJECT FEE SUMMARY Contract Item Description Fee Original Contract $100,768.53 Amendment No. I Inclusion of M208, Unit 2 and 3 revisions, Easement $8,650.44 revisions and Additional AO meetings and reports TOTAL PROJECT $109,418.97 We appreciate the opportunity to provide these services to the City of Fort Worth. Should you have any questions or require additional information, please call me at (214) 741-7777. Very truly yours, WENDY LOPEZ & ASSOCIATES, INC. Douglas C. Mikeworth, P.E. Vice President /dcm — K:98012\wpdoc\TS071499AddScrvCostlu.Wad c: Rakesh Chaubey, P.E., City of Fort Worth Amendment 1 Main 207R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 5, Contract 1), Part 6 - Cost of Additional Engineering Services TASK TASK DESCRIPTION NO. ADDITIONAL SERVICES 1. Inclusion of Main 208 A Coordination with TCB B Revise Construction Plans C Revise Quantities D Revise Cost Opinion Subtotal Hours Subtotal Cost 2. Remove Plaza Pkwy. & Aden Rd. Projects A Revise Unit 2 Construction Plans B Revise Unit 2 Quantities C Revise Unit 2 Cost Opinion D Prepare Separate Submittal (L7222 & L7225) Subtotal Hours Subtotal Cost 3. Ridmar Mall Revisions A Coordination with TCB B Revise Unit 3 Construction Plans C Revise Unit 3 Quantities D Revise Unit 3 Cost Opinion E Prepare Construction Plans for Change Order F Perpare Quantities for Change Order G Prepare Cost Opinion for Change Order Subtotal Hours Subtotal Cost 4. Green Oaks Hotel Revisions A Revise Construction Plans Through Green Oaks HotE B Revise Supplementary Conditions C Attend Meeting w/ City and Green Oaks Hotel D Revise Easements Subtotal Hours Subtotal Cost 5. Additional AO Meetings A Prepare Reports (7 Months @ 2 Hrs./Month) B Attend Meetings (7 Months © 2 Hrs./Month) Subtotal Hours Subtotal Cost TOTAL COST OF ADDITIONAL ENGINEERING SERVICES PROJ. MAN. E.I.T. RPLS CAD TECH CLER TOTAL $104.17 $71.09 $99.51 $55.01 $51.84 1 0.5 4 8 0.5 2 0.5 2 0.5 2.5 8 0 8 0.5 0 $260.41 $568.69 $0.00 $440.07 $25.92 $1,295.09 1 2 8 0.5 1 2 0.5 1 0.5 2 0.5 4 5 2.5 8 0 8 0.5 19 $260.41 $568.69 $0.00 $440.07 $25.92 $1,295.09 0.5 1 _ 7 0.5 2 0.5 2 0.5 1 2 6 0.5 0.5 0.5 1 1.5 4.5 7.5 0 13 2 27 $468.75 $533.15 $0.00 $715.11 $103.67 $1,820.68 0.5 1 6 1 1 2 2 0.5 1.5 2 1 4 3 1.5 8 2 18.5 $416.66 $213.26 $149.27 $440.07 $103.67 $1,322.94 14 14 28 0 0 0 0 28 $2,916.64 $0.00 $0.00 $0.00 $0.00 $2,916.64 $8,650.44 EB4-1 R FOR T O TH MEMORANDUM . TO: A. Douglas Rademaker, Director DOE and Mike Groomer, Assistant City Manager FROM: Tony Sholola T. S DATE: July 16, 1999 RE: DESIGN FEE AMENDMENT NO. 1 TO MAIN 207R DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVE- MENTS (GROUP 5, CONTRACT 3) PART 6, SEWER PROJECT NO. PS46-070460410270, DOE NO. 1824 The proposed amendment will reimburse Wendy Lopez & Associates, Inc., (WLA) for the addi- tional services they provided on the project as requested by the City. Prior to advertising the project for bids, staff directed WLA to incorporate the plans and pay item quantities for Main 208 which was designed by another consultant into the M207 Part 6 project. Staff also directed WLA to remove the plans sheets for sewer replacement on Park Plaza Drive and Aden Road from the M207 Part 6 plans because both roads had recently been resurfaced. The sewer work on both streets will be done via a CIP project at a future date. WLA at staff's direction revised the easement documents for Green Oaks Hotel and included all special conditions on the applicable plan/profile sheet. This was necessary to accommodate the demands of the Hotel owner from whom an easement was obtained. Due to construction on Ridgmar Mall, staff directed WLA to remove a portion of M207 from the M207 Part 6 project. The sewer main will be installed via a change order to another project cur- rently under construction. Wendy Lopez & Associates, Inc., has requested reimbursement in the amount of $8,650.44 for the additional services thereby increasing the contract fee from $100,768.53 to $109,418.97. I believe this fee is fair and reasonable for additional services that were provided. Please authorize this additional design fee by your signatures on the attached contract amendment form. cc: Rakesh Chaubey, P.E., Project Manager Berdena Hamilton, Water Department Dan Pepon, Water Department MEMO 1824 ENGINEERING DEPARTMENT THE CITY OF FORT WORTH * 1000 THROCKMORTON STREET * FORT WORTH, TEXAS 76102-6311 (817) 871-7941 * Fax (817) 871-7854 ej Printed on recycled paper