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HomeMy WebLinkAbout060065-A4 - Construction-Related - Contract - Texas Department of Transportation (TxDOT)Docusign Envelope ID: 8DOFDE1E-1`31E-48D8-BF21-190AC470AAOF TxDOT: Federal Highway Administration: CCSJ # 0902-90-229 I AFA ID I Z00004032 AFA CSJs 0902-90-229 District # 02 Code Chart 64# 1 15000 Project Name Butler Housing Project THE STATE OF TEXAS § THE COUNTY OF TRAVIS § CFDA No. 1 20.205 1 CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development Non -Construction Advance Funding Agreement For A Surface Transportation Block Grant Program Amendment # 4 CSC No. 60065-A4 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State", and the City of Fort Worth, acting by and through its duly authorized officials, called the "Local Government". The State and Local Government shall be collectively referred to as "the parties" hereinafter. WITNESSETH WHEREAS, the parties executed a contract on August 24, 2023 to effectuate their agreement to conduct a study for the project recommendations regarding the Butler Housing areas; and, WHEREAS, the parties executed Amendment #1 to the contract on August 2, 2024 to extend the termination date due to discovery of the regional impacts of the project; and, WHEREAS, the parties executed Amendment #2 to the contract on August 26, 2025 to extend the termination date due to additional transportation alternatives analysis request; and, WHEREAS, the parties executed Amendment #3 to the contract on December 30, 2025 to extend the termination date due to additional time to incorporate the stakeholders' and public review comments into the plan so it can be adopted by the City Council; and, WHEREAS, it has become necessary to amend that contract in order to extend the termination date due to allow the consultants of the local government additional time to complete their preliminary engineering work; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, the parties do agree as follows: AGREEMENT 1. The parties agree that the Agreement is amended as follows: Article 1, Period of the Agreement, is amended to extend the termination date from April 30, 2026 to July 31, 2026 due to additional time to allow the consultants of the local government to complete their preliminary engineering work which was part of the scope of the project. OFFICIAL RECORD AFA Amend Page 1 of 2 CITY SECRETARY Rev. 10/03/2024 FT. WORTH, TX Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: CCSJ # 1 0902-90-229 1 AFA ID I Z00004032 I AFA CSJs 0902-90-229 District # 02 Code Chart 64# 1 15000 Project Name Butler Housing Project Federal Highway Administration: CFDA No. 1 20.205 CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development 2. Attachment A-3, Scope of Work, is deleted in its entirety and replaced with Attachment A-4, Scope of Work, which is attached to and made part of this Amendment. The Task Duration timelines have been changed due to the additional time needed to allow the consultants of the local government to complete their preliminary engineering work which was part of the scope of the project. All other provisions of the original contract are unchanged and remain in full force and effect. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Each party is signing this Agreement on the date stated under that party's signature. THE STATE OF TEXAS THE LOCAL GOVERNMENT -- Do'cu'S.igneedd,by: I, / w'�. Signed by: 6A4, l W S 1� A 1 —F1CDA80FL6igM&tUre F4EA53PE514427... Signature Kenneth Stewart Jesica McEachern Typed or Printed Name Director, Contract Services Typed or Printed Title 4/30/2026 Date Typed or Printed Name Assistant City Manager Typed or Printed Title 4/30/2026 Date AFA Amend Page 2 of 2 Rev. 10/03/2024 Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: CCSJ # 0902-90-229 AFA ID AFA CSJs 0902-90-229 District # 02 Code Chart 64# 15000 Project Name Butler Housing Project Federal Highway Administration: Z00004032 CFDA No. 20.205 CFDA Title Highway Planning and Construction AFA Not Used For Research & Development ATTACHMENT A-4 SCOPE OF WORK Contractor -Related Entity shall perform its work in accordance with Attachment D, Information Resources and Security Requirements. A Contract -Related Entity might create, access, transmit, store, or use Sensitive TxDOT data in a Contractor -Related Entity Environment. Contractor shall ensure that Contractor -Related Entity Environments comply with the TxDOT Low Security Baseline with the Sensitive Overlay. The local government shall conduct a study of the area bound by Commerce Street on the west, Belknap Street on the north, Sylvania Avenue/Riverside Drive on the east, and Lancaster Avenue on the south. However, the core study area for project recommendations is the area including and connecting to the former Butler Housing area bound by 1-30, 1-35W and US 287. This project will focus on public engagement, needs assessment, concept plan analysis, and a final report. ITUDY AFIFA 111110 l f J 4` 1,D %-VNT0wrN i s •1 � Y6W44 M 1 Zegsnd -1 ," a 'u'tler Place C 1}rP _'Au N ar Butler Place � 3 roan Villa h%��tEaRs�E ¢� fi ■ I i1 O ` E4 a raaue� ■ 71EXAJ`L1' � iq �TX e�e •� 4R irnt 4AWNWa �! � ve[ - «E �d FlSXEn R x. ,,,N E1„LLE r �i FWIEY F:NI£i vA.NriONN '�ANX�iPN g' 6M5pM SOa%fR a Xy[}'M M1• fod Worth Cetdral slat $r � Study Area - wa Cow tfler Rai Tram Y -- Fifty East SMllnW'Al" _ _6u� Place Coe$IxWArea a � Near East Side'ViNlge innicnsT€R� ttt� Butlei %ace Urban Village Am - cl�s c.rr as. Picture 1: The core study area (yellow) and peripheral study area (white). Page 1 of 5 AFA NonConstruction Attachment A-4 Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: CCSJ # 0902-90-229 AFA ID AFA CSJs 0902-90-229 Federal Highway Administration: Z00004032 I I CFDA No. 1 20.205 District # 1 02 1 Code Chart 64# 1 15000 1 Project Name I Butler Housing Project CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development This study is the first phase of work as part of a greater implementation project. This phase includes transportation/land use analysis and engineering. The land use concept will help the City and partners better understand what suite of transportation improvements are appropriate and to understand the highest and best land uses in order to maximize taxable value while also supporting equitable opportunities in housing and economic development. PROJECT DURATION This project is expected to take 24 months, but the contract duration will be for 35 months. Task 0 - Project Management The CONSULTANT (team) will manage the work outlined in this scope to ensure efficient and effective use of the team and City's time and resources. The CONSULTANT will communicate effectively, coordinate internally and externally as needed, and proactively address issues with the City's project manager and others as necessary to make progress on the work. 1. Managing the Team 2. Communications and Reporting 3. Schedule 4. Progress Reports and Invoices 5. Sub -Consultant Monitoring and Management Task 0 — DELIVERABLES: 1. Detailed schedule indicating compliance with the 24-month completion timeframe and all required items within Tasks 0-5. 2. Monthly invoices and detailed narrative progress reports in accordance with City requirements. 3. Copies of sub -consultant contracts. Task 0 — DURATION: 1. 24-month duration 2. Anticipated completion: July 2026 Task 1 - Public/Stakeholder Engagement The CONSULTANT will work with the City an inclusive approach to public and stakeholder involvement. All outreaches should be coordinated with the TPW Outreach Coordinator and the City of Fort Worth's Communications and Public Engagement Department. The public and stakeholder participation plan shall include but is not limited to the following: 1. Stakeholder Advisory Committee (SAC) Meetings (Minimum of Six) 2. Public Open Houses (Minimum of Four) 3. Targeted Outreach Page 2 of 5 AFA NonConstruction Attachment A-4 Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: CCSJ # 0902-90-229 AFA ID AFA CSJs 0902-90-229 Federal Highway Administration: Z00004032 I I CFDA No. 1 20.205 District # 1 02 1 Code Chart 64# 1 15000 1 Project Name I Butler Housing Project 4. Project Web Site and Other Methods Task 1 — DELIVERABLES: CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development 1. Public Participation Plan, including a proposed public meeting schedule. 2. Any survey, questionnaires, comment cards, letters, and any other materials with associated feed back/res u Its provided to the City. 3. Study vision, goals, and objectives. 4. Meeting materials including marketing materials, sign -in sheets, exhibits, etc. 5. Meeting summaries of each meeting in Microsoft Word format within five (5) business days of the meeting date. 6. Content for posting on the project website/page. Task 1 — DURATION: 1. 30-month duration 2. Anticipated completion: February 2026 Task 2 - Discovery, Existing/Baseline Conditions, and Needs Assessment The CONSULTANT (team) will collect any data necessary to evaluate existing transportation, land use, market, and environmental (natural, built, human) conditions within the project study area. The data collection will pay particular attention to the use of various multimodal transportation related items such as pedestrian, transit and bicycle facilities, streetscapes and street sections, and traffic operations, parking, safety, land use market trends, existing built form/building types, housing, infill development, adaptive reuse/historic preservation, public spaces and opportunities for economic development. Task 2 — DELIVERABLES: 1. Existing/Baseline Conditions and Needs Assessment Report 2. Future Volume Diagrams (as appendices to the report) 3. ArcGIS Urban Model Task 2 — DURATION: 1. 9-month duration 2. Anticipated completion: May 2025 Task 3 - Concept Plan and Transportation Alternative Analysis The CONSULTANT shall prepare draft conceptual plans and alternatives based on the existing conditions and needs assessment. This concept plan shall identify relevant projects and policies to improve the transportation network, and supportive land uses. When implemented, the concept plan should enhance mobility, connectivity, safety, and various multimodal travel options. It should also support economic development in the area, enhance environmental Page 3 of 5 AFA NonConstruction Attachment A-4 Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: CCSJ # 0902-90-229 AFA ID AFA CSJs 0902-90-229 Federal Highway Administration: Z00004032 I I CFDA No. 1 20.205 District # 1 02 1 Code Chart 64# 1 15000 1 Project Name I Butler Housing Project CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development quality, create a sense of place, and provide for a housing mix that meets the needs and goals of the community. It is important the land use element be based on the susceptibility to change analysis and market data completed in Task 2. The land use concept will be the basis for potential zoning implications for the area, transportation improvements, and potential fiscal impact to the City. Specific concept elements and supporting analysis should include but not limited to: 1. Circulation and Connectivity 2. Land Use 3. Housing and Economic Development 4. Environment and Place Task 3 - DELIVERABLES: 1. Completed concept plan report narrative with graphics and methodology. 2. Visualizations for alternatives. 3. Street grid and access alternatives with a preferred approach, inclusive of ped/bike and transit. 4. Proposed roadway cross -sections. 5. Catalytic project case study with visuals. 6. Land use plan with draft form code. 7. Fiscal impact analysis, and figures for services, jobs and housing creation. 8. Risk analysis for preferred transportation concept (e.g. utilities, topography, etc.). 9. Any raw traffic data should be included in the appendix. Task 3 — DURATION: 1. 18-month duration 2. Anticipated completion: December 2025 Task 4 - Engineering, Project Prioritization, Final Report The CONSULTANT shall create near, short, medium, and long-term projects, and policy recommendations that are tailored to the needs of the City, partners, and other stakeholders. Timeframes for the recommendations and implementation strategies are defined as: 1. Project Selection 2. Engineering Schematic Design 3. Final Report, Project List, and Recommendations Task 4 — DELIVERABLES: 1. Base maps showing the location, layout, and typical sections for each concept considered (one high resolution, reproducible digital copy). 2. Schematic layouts for roadway and other relevant concepts. Page 4 of 5 AFA NonConstruction Attachment A-4 Docusign Envelope ID: 8DOFDE1 E-F31 E-48D8-BF21-190AC470AAOF TxDOT: Federal Highway Administration: CCSJ # 0902-90-229 AFA ID Z00004032 CFDA No. 20.205 AFA CSJs 0902-90-229 CFDA Title Highway Planning and Construction District # 02 Code Chart 64# 15000 Project Name Butler Housing Project AFA Not Used For Research & Development 3. Executive Summary of the study report with its high resolution, reproducible digital copy, not to exceed five pages. (Word and PDF format) and a one -page front and back project brief for elected officials and board members. 4. Form -Based Code text and graphics ready for adoption. 5. Catalytic project implementation marketing brief. 6. Twenty-five (25) Hard Copies in Color of the Final Report, Fifty (50) Hard Copies in Color of the Executive Summary, and Ten (10) Hard Copies in Color of the Appendices. Final Report should be in 8.5' X 11' format, perfect binding. 7. All data, graphic, photo, model, and other associated native files. GIS data should be ESRI compatible and include associated metadata. Preference is a file geodatabase with any defined domains as well as deliver of process to maintain data. 8. Any additional content deemed necessary by the City. Task 4 — DURATION: 1. 12-month duration 2. Anticipated completion: July 2026 Page 5 of 5 AFA NonConstruction Attachment A-4 ADVANCE FUNDING AGREEMENT - AMENDMENT NO. 4 CSJ: 0902-90-229 PROJECT NAME: BUTLER HOUSING PROJECT ADDITIONAL ROUTING SIGNATURES CITY OF FORT WORTH Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Armond Bryant-/ .Axrxercd 2 Name of Employee/Signature Title: Transportation Manager Email: armond.bryant@fortworthtexas.gov APPROVAL RECOMMENDED: BY: Lauren Prieur (May 1, 2026 13:51:35 CDT) Lauren Prieur, Director Transportation and Public Works Email: Lauren.Prieur@fortworthtexas.gov CONTRACT AUTHORIZATION M&C: NYA Date Approved: N/A Form 1295: N/A APPROVED AS TO FORM AND LEGALITY: BY: Douglas Black (May 8, 2026 08:26:21 CDT) Douglas W. Black Senior Assistant City Attorney Email: douglas.black@fortworthtexas.gov ATTEST AS TO CITY MANAGER SIGNATURE: V t nn SPORT nod a;Of°°° °° p0 BY: aye ono Ovo o=a Jannette S. Goodall°°" °° °° caan aEoa5�4a City Secretary Email:Jannette.Goodall@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Transportation Subject of the Agreement: Amendment No. 4 to CSC No. 60065, a Contract for the Butler Housing Project M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 60065-A4 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: July 31, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 103807 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.