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HomeMy WebLinkAbout057854-A1 - Construction-Related - Contract - Texas Department of Transportation (TxDOT)DocuSign Envelope ID: l35D8D5AA-D574-4C27-A99F-2543D11AC80C CSJ # 0902-00-317 District 102 JAFA ID IZ00002845 Code Chart 64 # 115000 Proiect Name 12018 Railroad TRE at Riverside Drive STATE OF TEXAS § COUNTY OF TRAVIS § ederal Highway Administration: FDA No. 20.205 FDA Title Highway Planning and Construction AFA Not Used For Research & Development CSC No. 57854-A1 ADVANCE FUNDING AGREEMENT AMENDMENT #1 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the State, and City of Fort Worth, acting by and through its duly authorized officials, called the Local Government. WITNESSETH WHEREAS, the State and the Local Government executed a contract on July 121h of 2022 to effectuate their agreement for safety improvements at the crossing of Riverside Drive and the Trinity Railway Express (TRE)'s track; from 150 feet South of the Railroad (TRE) Crossing to 100 feet North of the Railroad (TRE) Crossing; and, WHEREAS, it has become necessary to amend that contract to increase Federal funding to 100% from 63% due to project meeting fully funded eligibility federal requirements and decreasing indirect state cost by $177.00 due to fiscal year 2023 new rate of indirect state cost. NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, the State and the Local Government do agree as follows: AGREEMENT 1. Description of Amended Items A. Attachment B, Project Budget, is deleted in its entirety and replaced with Attachment B-1, Project Budget which is attached to this Amendment. The total estimated cost of Project is decreased by $177.00, from $489,675.00 to $489,498.00. B. Attachment C, Resolution, Ordinance, or Commissioners Court Order, is amended by adding Attachment C-1, Resolution, Ordinance, or Commissioners Court Order which is attached to this Amendment. All other provisions of the original contract are unchanged and remain in full force and effect. 2. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX AFA Amend Page 1 of 2 Revised 11 /9/2021 DocuSign Envelope ID: B5D8D5AA-D574-4C27-A99F-2543D11AC80C CSJ # 0902-00-317 District # 102 IAFA ID Z00002845 Code Chart 64 # 115000 Proiect Name 12018 Railroad THE at Riverside Drive ederal Highway Administration: FDA No. 20.205 FDA Title Highway Planning and Construction AFA Not Used For Research & Development Each party is signing this amendment on the date stated under that party's signature. 7 �L QCAYL GOVERNMENT Signature William M. Johnson Typed or Printed Name Assistant City Manager Title 1/23/2023 Date T �cTE OF TEXAS "411 Sf�wa�f Kenneth Stewart Director of Contract Services Texas Department of Transportation 1/23/2023 Date AFA Amend Page 2 of 2 Revised 11/9/2021 DocuSign Envelope ID: B5D8D5AA-D574-4C27-A99F-2543D11AC80C Tx DOT: Federal Highway Administration: CSJ # 1 0902-00-317 CFDA No. 20.205 District # 02 AFA ID I Z00002845 CFDA Title Highway Planning and Construction Code Chart 64 # 15000 Project Name 1 2018 Railroad THE at Riverside Drive AFA Not Used For Research & Development ATTACHMENT B-1 PROJECT BUDGET Costs will be allocated based on 100% Federal funding until the Federal funding reaches the maximum obligated amount. The Local Government will then be responsible for 100% of the costs. Description Total ederal tate -ocal Estimated Cos artici ation artici ation artici ation /° Cost /° Cost /° lCost Environmental (by Local 15,175 % $0 % $0 100% $15,175 Government Right of Way (by Local 33,760 % $0 % $0 100% $33,760 Government Engineering (by Local 123,784 % $0 % $0 100% $123,784 Government Utility (by Local 450 $0 % $0 100% �$450 Government Ir% Construction (by Local 268,038 100% $268,038 % $0 % $0 Government) 11' 1 lr Subtotal 441,207 $268,038 $0 $173,169 Environmental Direct 759 % $0 % $0 100% State Costs �$759 Right of Way Direct State 1,688 % $0 % $0 100% $1,688 Costs Engineering Direct State 6,189 % $0 % $0 100% $6,189 Costs Utility Direct State Costs 23 % $0 % $0 100% $23 Construction Direct State 18,763 % $0 % $0 100% $18,763 Costs Indirect State Costs 20,86911o% 11, $0 100% $20,869 % $0 TOTAL 489,498JL $268,038 $20,869 $200,591 Initial payment paid by the Local Government to the State: $8,659.00 Payment by the Local Government to the State before construction: $18,763.00 Estimated total payment by the Local Government to the State $27,422.00 This is an estimate. The final amount of Local Government participation will be based on actual costs. Page 1 of 1 AFA LongGen Attachment B-1 DocuSign Envelope ID: l35D8D5AA-D574-4C27-A99F-2543D1IAC80C Tx DOT: CSJ # 1 0902-00-317 District # 02 Code Chart 64 # 15000 AFA ID I Z00002845 Project Name 12018 Railroad TRE at Riverside Drive Federal Highway Administration: I CFDA No. 1 20.205 1 CFDA Title I Highway Planning and Construction AFA Not Used For Research & Development ATTACHMENT C-1 RESOLUTION, ORDINANCE, OR COMMISSIONERS COURT ORDER A Resolution NO.5656-11-2022 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO INCREASE FEDERAL FUNDING TO 100% FROM 63% AND DECREASE INDIRECT STATE COST BY S177.00 FOR THE CONSTRUCTION OF THE 2018 RAILROAD TRINITY RAILWAY EXPRESS (TRE) AT RIVERSIDE DRIVE PROJECT. WHEREAS, the City of Fort Worth and the Texas Department of Transportation ("TxDOT") entered into a Local Project Advance Funding Agreement ("AFA") (City Secretary No. 57854; CSJ#0902-00-317) for the construction of the 2018 Railroad Trinity Railway Express (TRE) at Riverside Drive Project; WHEREAS, due to the Infrastructure Investment and Jobs Act (IIJA) provisions through Federal Highway Administration (HHWA), 100% of the construction estimate can now be covered by the Railway -Highway Crossing Section 130 Program fund; and, WHEREAS, it has become necessary to amend the AFA to increase Federal participation to 100% from 63% for the construction and decrease indirect state costs by $ 177.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, THAT: The City Manager is authorized to execute Amendment No. 1 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary No. 57854) to increase Federal participation to 100% from 63% and decrease indirect state cost by $177.00 for the construction of the 2018 Railroad Trinity Railway Express (TRE) at Riverside Drive Project. After federal funding reaches the maximum obligated amount, the City will thereafter be responsible for cost overruns. Adopted this 291h day of November 2022. ATTEST jmw&e r ry" o f F0,q a. n.tlr: G:ni+l ".el T':,`1'�•1f..: ` _ T Jannette S. Goodall f '' City Secretary V } O * ;z i Page 1 of 1 AFA LongGen Attachment C-1 Mayor & Council Map I CPN #104004 1 2018 Bond Railroad Crossing I Trinity Railway Express at Riverside Drive I CD #11 0 Project Location �TE 1Railroads AS Parks Council Districts k 11 -Jeanette Martinez e .itp ~ U) ` 0 0 m � z m m �- m W w Q Z_ w 0 Z Y Q c,,.o.,�4 cA Q 0 z ; ;=s LU J W D W Q Ba,%k e fPair< m W _ z 1ST ST Z U ERE Z Z H Cn w Z_ J Q m n CHENAULT ST m m Z Y Cn Q W J H 0 Z W Q N E 4TH ST U FISHER AVE FORT WORTH„ (n BROWN AVECn CnQ z Z J > 0 J J OU W m a 11 -Jeanette Martinez kLVEZ AVE w Q w Z Q m LAWNWOOC Map generated February 2026 1 TPW Business 0 375 750 Support Services Copyright © 2026 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. This data is to be use for graphical Feet representation only. The accuracy is not to be taken/used as data produced for engineering purposes or by a registered professional land surveyor. The City of Fort Worth assumes no responsibility for the accuracy of said data. City of Foft Wofth, Texas Mayor and Council Communication VATE: 11/29/22 M&C FILE NUMBER: M&C 22-0991 (CD 8) Adopt a Resolution Authorizing Execution of Amendment No. 1 to the Advance Funding Agreement with the Texas Department of Transportation for the 2018 Railroad Trinity Railway Express at Riverside Drive Project to Increase Federal Funding to 100% from 633-1, a Decrease Indirect State Cost by $177.00 It is recommended that the City Council adopt the attached Resolution authorizing execution of Amendment No. I to the Advance Funding Agreement with the Texas Department of Transportation for the 2018 Railroad Trinity Railway Express at Riverside Drive project to increase Federal participation to 100% from 63% and decrease indirect state cost by $177.00 (City Secretary Contract No. 57854; CSJ # 0902-00-317) (City Project No. 104004). # WW"116 AM" However, due to the Infrastructure Investment and Jobs Act (1WA) provisions through Federal Highway Administration (FHWA), 100% of the construction estimate ran now be covered by the Railway -Highway Crossing Section 130 Program fund. Therefore, this amendment No. I to City Secretary Contract No. 57854 is necessary. The following table summarizes the cost for the project: Project Cost for the 2018 Bond RR THE at Riverside (City Project No. 104004) Fund Original Budget Amendment Revised Budget Grant Capital Projects $268,038.00 Net Zero $268,038.00 Unappropriated Indirect State Cost $21,046.00 ($177.00) $20,869.00 2018 Bond Program Fund $395,000.00 $0.00 $395,000.00 Grand Total $684,084.00 ($177.00) $683,907.00 A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: TXDOT be available in the current capital budgets, as appropriated, in the Grants Capital Projects State Fund. The Transportation and Public Works Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. reimbursement grant. Submitted -far -QWLNgpqgq[!aace v: William Johnson 5806 Lauren Prieur 6035 a 7417 =*- I I /-AB]%1►[yiIto] 010110ccTWITC]SIIII II1►1&151 CSJ: 0902-00-317 PROJECT NAME: 2018 Railroad THE at Riverside Drive ADDITIONAL ROUTING SIGNATURES CITY OF FORT WORTH Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Paul Clutts / PadC&� Title: Sr. Professional Engineer Email: paul.clutts@fortworthtexas.gov APPROVAL RECOMMENDED: de .Fla.." BY: Lauren Prieur (May 6, 2026 15:39:36 CDT) Lauren Prieur, Director Transportation and Public Works Department Email: lauren.prieur@fortworthtexas.gov CONTRACT AUTHORIZATION M&C: 22-0990 Date Approved: 11/29/2022 Form 1295: N/A APPROVED AS TO FORM AND LEGALITY: W BY: Douglas Black (May 8, 2026 09:33:28 CDT) Douglas W. Black Senior Assistant City Attorney Email: douglas.black@fortworthtexas.gov ATTEST AS TO CITY MANAGER SIGNATURE: a4 vnngIl 00 BY: L vim° o9.io Jannette S. Goodall o+ City Secretary °aaaa nex o5a4 Email: Jannette.Goodall@fortworthtexas.gov Name of Employee/Signature OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 104004-TXFA-Advance Funding Agreement (AFA) Amendment #1 for 2018 Railroad THE at Riverside Drive Final Audit Report 2026-05-06 Created: 2026-03-04 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAYTSPxFP_3a5HAQ4v_IDM51BS5QuEESjr "104004-TXFA-Advance Funding Agreement (AFA) Amendment #1 for 2018 Railroad THE at Riverside Drive" History `i Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2026-03-04 - 4:55:57 PM GMT- IP address: 204.10.90.100 Document emailed to LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) for filling 2026-03-04 - 4:59:15 PM GMT -'. Document emailed to Paul Clutts(Paul.Clutts@fortworthtexas.gov) for signature 2026-03-04 - 4:59:16 PM GMT Vi Email viewed by Paul Clutts(Paul.Clutts@fortworthtexas.gov) 2026-03-04 - 4:59:23 PM GMT- IP address: 51.54.38.112 t/6 Document e-signed by Paul Clutts(Paul.Clutts@fortworthtexas.gov) Signature Date: 2026-03-04 - 5:00:33 PM GMT - Time Source: server- IP address: 208.184.124.181 "I Email viewed by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) 2026-03-04 - 9:42:49 PM GMT- IP address: 104.47.65.254 arc Form filled by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) Form filling Date: 2026-03-04 - 9:43:08 PM GMT - Time Source: server- IP address: 204.10.90.100 17 Document emailed to Chad Allen (Chad.Allen@fortworthtexas.gov) for filling 2026-03-04 - 9:43:11 PM GMT Email viewed by Chad Allen (Chad.Allen@fortworthtexas.gov) 2026-03-24 - 6:49:21 PM GMT- IP address: 51.54.38.112 FORT WORTH.o Powered by Adobe Acrobat Sign ?2,6 Form filled by Chad Allen (Chad.Allen@fortworthtexas.gov) Form filling Date: 2026-05-05 - 3:16:32 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) for filling 2026-05-05 - 3:16:35 PM GMT Email viewed by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) 2026-05-05 - 4:20:23 PM GMT- IP address: 104.47.65.254 Form filled by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) Form filling Date: 2026-05-05 - 4:20:58 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) for filling 2026-05-05 - 4:21:01 PM GMT ::- Form filled by Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) Form filling Date: 2026-05-05 - 9:21:02 PM GMT - Time Source: server- IP address: 208.184.124.181 Document emailed to Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) for signature 2026-05-05 - 9:21:05 PM GMT i Email viewed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) 2026-05-05 - 9:21:30 PM GMT- IP address: 104.47.64.254 Document canceled by Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) 2026-05-06 - 3:19:58 PM GMT- IP address: 204.10.90.100 FORTWORTH. "lly Adobe Acraba#Sign 104004-TXFA-Advance Funding Agreement (AFA) Amendment #1 for 2018 Railroad THE at Riverside Drive Interim Agreement Report Created: 2026-05-06 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAAClxtYcGAK8bFiXxBxgxktCF_pfil17Fr Agreement History 2026-05-06 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "104004-TXFA-Advance Funding Agreement (AFA) Amendment #1 for 2018 Railroad THE at Riverside Drive" History -1 Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2026-05-06 - 3:57:39 PM GMT- I address: 204.10.90.100 Document emailed to Lauren Prieur (Lauren. Prieur@fortworthtexas.gov) for signature 2026-05-06 - 5:34:18 PM GMT FoRTWORTH. I P"""edisy Adobe Acrobat Sign FORTWORTH Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Advance Funding Agreement (AFA) Amendment #1 for 2018 Railroad THE at Riverside Drive M&C 22-0990 CPN 104004 CSO # DOC# 1 DATE: 3-3-2026 TO: 1. LaKeshia Lynch - review INITIALS At— DATE OUT 03/04/2026 2. Paul Clutts - signature 03/04/2026 3. Chad Allen - review S 05/05/2026 4. Lissette Acevedo - review 05/05/2026 4. Patricia Wadsack - review p[,yj/ 05/05/2026 5. Lauren Prieur - signature xyP1e ur 05/06/2026 6. Doug Black - signature oot7 k 05/08/2026 7. Jannette Goodall - signature , e.Gooda11 05/08/2026 8. TPW Contracts DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes ® No RUSH: ❑ Yes ❑ No SAME DAY: ❑ Yes ❑ No ROUTING TO CSO: ❑ Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File NEXT DAY: ❑ Yes ❑ No ❑ Attach Signature, Initial and Notary Tabs Return To: Please calITPW Contracts at ext. 7233 for pick up when completed. Thank you. FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Transportation Subject of the Agreement: Amendment No. 1 to CSC No. 57854, an Advance Funding Agreement for Federal Railway -Highway Crossing Program Off -System for 2018 Railroad THE at Riverside Drive M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 57854-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104004 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Amendment Purpose Statement: During the preparation of the M&C package for Advance Funding Agreement Amendment #2 for CPN 104004 THE at Riverside Drive project, it was discovered that Amendment #1 had not been filed via Laserfiche. Therefore, the purpose of this action is to route the attached documents for ultimate filing by the City Secretary.