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Home My WebLink About025136 - Construction-Related - Contract - Wade & Associates, Inc.AMENDMENT NO. 1 STATE OF TEXAS CITY SECRETARY CONTRACT NO./3(0 (No M&C Needed) COUNTY OF TARRANT b WHEREAS, the City of Fort Worth (City) and Wade & Associates, Inc., (Engineer) made and entered into City Secretary Contract No. 23763, (the Contract) which was authorized by the City Council by M&C C-16691 on the 24th day of March, 1998; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main M-390 Drainage Area, Sanitary Sewer Rehabilitation and Improvements (Group 6, Contract 1), Part 5 and M -106R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 4, Contract 2), Part 7 WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated July 13, 1999 a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $7,630.08. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $317,630.08. OFFIC L RECD D, CLITY5FC,P Ey 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the 1 Q 1999, in Fort Worth, Tarrant County, ATT S G oria Pears n, City Secretary APPROVAL RECOMMENDED: A. Douglas Rademaker, P.E. Director, Department of Engineering WADE & ASSOCIATES, INC. ENGINEER By: AMAZ CA Name: Mark Wade, P.E. President 213 South Jennings Avenue Fort Worth, TX 76104 APPROVED AS TO FORM AND LEGALITY: Gary S inberger Assistant City Attorney 23763 day ofO�,r,�, Texas. Yli) Vi Contract Author at ion Date APPROVED: Mike Groomer Assistant City Manager -2- WHUE 13 July 1999 Department of Engineering Integrated Wet Weather Program ATTN: Mr. Mike Domenech, P.E. 811 Lamar Street, Suite 310 Fort Worth, Texas 76102 RE: Submission of Revised Contract Amendment No. 1, Main M-390 Drainage Area, Sanitary Sewer Rehabilitation and Improvements (Group 6, Contract 1), Part 5, DOE 1649, Sewer Project No. PS46-070460410280, and M -106R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 4, Contract 2), Part 7, Sewer Project No. PS46-070460410150 WADE File Nos. 9803 & 9804 Dear Mr. Domenech: We have evaluated the City's comments on the first contract amendment submission and we have addressed those concerns in the revised contract amendment document being submitted. The revised amendment will constitute the first formal contract amendment under the aforementioned agreement. Specifically, we are seeking approval of the following additional work items in this amendment request as described below: Phases la & lb — Design Services: Sewer Pipeline Rehabilitation for M-390 (Basin E & misc. locations) Drainage Areas • Design Impacts from the Incorporation of the Revised Backfill and Embedment Detail (Fig. B) into the Part 5 Plans. Under the above referenced contract element, WADE had to incorporate changes on 29 sheets of M-390, Part 5 project plans that revised the backfill and embedment detail to "Fig. B". Activities associated with this amendment item included revising plan/profile sheets (CAD edits), plotting plan sheets, and revising specifications/contract documents. The table below reflects the staff hours and miscellaneous costs associated with this work item. Consulting Engineers 213 South Jennings Avenue Fort Worth, Texas 76104 8 1 7. 3 3 5. 2 8 7 9 FAX 817.335.1729 Staff/Item Hours Labor Direct Total Expenses Expenses Expenses Senior Engineer 4 $ 403.16 $ 403.16 ($100.79/hr) Staff Engineer 18 $1,166.76 $ 1,166.76 ($64.82/hr) Page 2 of 4 Mr. Mike Domenech 7/13/99 Senior Office Technician ($60.94/hr) 4 $ 243.76 $ 243.76 Printing/PlottingPrinting/Plotting Costs $ 290.00 $ 290.00 Labor Subtotal: $ 1,813.68 Direct Expenses Subtotal: $ 290.00 TOTALS: $ 2,103.68 • Design Impacts Associated with the Incorporation of Short Bores and Relative Specification Changes into the M-390 Project Plans: During the final review of the above referenced project plans, it was approved by City staff to reinstate the use of short bores for sewer replacements/extensions through tree roots and for limited utility crossings. This change forced significant modifications to the plan sheets in order to incorporate the short bores and reduce the footage of the construction method "By Other Than Open Cut". Additionally, the amendment addresses the City's requirement to specifically note DIP when utilizing construction methods "By Other than Open Cut" as well as numerous specification revision 'discovered after the release of the May 1999 version of the City of Fort Worth Standard Specifications D and DA. This resulted in nearly 60 specific plan edits on 15 plan sheets. Activities in this amendment item include revising plan/profile sheets (CAD edits), revising specifications/contract documents and revising the engineer's construction cost estimate. The table below reflects the staff hours and miscellaneous costs associated with this work item. Staff/Item Hours Labor Expenses Direct Expenses Total Expenses Senior Engineer ($100.79/hr) 10 $ 1,007.90 $ 1,007.90 Staff Engineer ($64.82/hr) 40 $ 2,592.80 $ 2,592.80 Senior Office Technician ($60.94/hr) 12 $ 731.28 $ 731.28 Printing/Plotting Costs $ 150.00 $ 150.00 Labor Subtotal: $ 4,331.98 Direct Expenses Subtotal: $ 150.00 TOTALS: $ 4,481.98 • Easement Instrument Revisions: During the design of this project, we received 5 requests from Real Property for revisions to permanent and temporary construction easement instruments to reflect changes in ownership and address property owner conditions to acquiring the easement from the Wade & Associates, Inc. Consulting Engineers Page 3 of 4 Mr. Mike Domenech 7/13/99 property owner. This resulted in numerous design changes and edits on several plan sheets. At this time, our surveyor, Gorrondona & Associates, Inc. have not requested additional fees for making these instrument revisions. We will submit their request as part of another contract amendment as they occur. Activities in this amendment item include revising plan/profile sheets (CAD edits), revising easement instruments and easement table/exhibit in the plans. The table below reflects the staff hours and miscellaneous costs associated with this work item. Staff/Item Hours Labor Expenses Direct Expenses Total Expenses Senior Engineer ($100.79/hr) 2 $ 201.58 $ 201.58 Staff Engineer ($64.82/hr) 12 $ 777.84 $ 777.84 Printing/Plotting Costs $ 65.00 $ 65.00 Labor Subtotal: $ 979.42 Direct Expenses Subtotal: $ 65.00 TOTALS: $1,044.42 In summary, WADE seeks to recover actual expenses that either have been or are currently being incurred for all of the work items addressed and itemized in the table below. Amendment Item Total Fee Requested Recovery of Design Impacts from the Incorporation of the $ 2,103.68 Revised Backfill and Embedment Detail (Fig. B) into the Plans: Recovery of Design Impacts from Incorporating Short $ 4,481.98 Bores and other Standard Specification Changes into the Plans: Recovery of Easement Instrument Revision Impacts: $ 1,044.42 TOTAL AMENDMENT REQUEST: $ 7,630.08 Therefore, we are requesting Contract Amendment No. 1 in the amount of $7,630.08 to the original M-390 Agreement. This amendment would increase the total contract amount from $310,000.00 to $317,630.08, representing an increase of nearly 2.5 percent (2.46%). As is indicated throughout the above narrative work descriptions, WADE received verbal authorization prior to performing the services discussed above. We are prepared to work with you as necessary in order to expedite this request and I would be pleased to meet with you to discuss this amendment request at your earliest convenience. Wade & Associates, Inc. Consulting Engineers Page 4 of 4 Mr. Mike Domenech 7/13/99 Do not hesitate to contact me should you have any questions or need any background information concerning this matter. Thank you for your time and consideration. WADE & ASSOC TES, INC. Chris Brooks, .E., Project Manager CC: Peter Fu, P.E., FWWD, City of Fort Worth Tony Sholola, P.E., DOE, City of Fort Worth Mark Wade, P.E., President, WADE Wade & Associates, Inc. Consulting Engineers FoP,TWoP,TH MEMORANDUM TO: A. Douglas Rademaker, Director, DOE and Mike Groomer, Assistant City Manager FROM: Tony Sholola, DOE T. S . DATE: July 27, 1999 RE: DESIGN FEE AMENDMENT NO. 1 TO MAIN M-390 DRAINAGE AREA, SANITARY SEWER REHABILITATION AND IMPROVEMENTS (GROUP 6, CONTRACT 1), PART 5 AND M -106R DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVE- MENTS (GROUP 4, CONTRACT 2), PART 7, DOE NO. 1649, SEWER PROJECT NO. PS46-070460410280 The proposed amendment will reimburse Wade & Associates, Inc. (WAI), for the addi- tional services they provided on the project as requested by the City. After design was substantially completed, staff directed WAI to revise the project plans to reflect the latest City details and specifications. It was also necessary to revise the in- struments for five rights of entry to reflect the latest owners. Wade & Associates, Inc., has requested reimbursement in the amount of $7,630.08 for the additional design services thereby increasing the contract fee from $310,000.00 to $317,630.08. I believe this fee is fair and reasonable for additional services that were provided. Please authorize this additional design fee by your signatures on the attached contract amendment form. cc: Mike Domenech, Project Manager Berdena Hamilton, 'Water Department Dan Pepon, Water Department MEMO 1669 ENGINEERING DEPARTMENT THE CITY OF FORT WORTH * 1000 THROCKMORTON STREET * FORT WORTH, TEXAs 76102-6311 (817) 871-7941 * Fax (817) 871-7854 CJ Printed on recycled paper