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Home My WebLink About064190-R1 - General - Contract - Sunbelt Rentals, Inc.CSC No. 64190-R1 CITY OF FORT W TH CONTRACT RENEWAL NOTICE April 8, 2026 Sunbelt Rentals, Inc. Attn: Mindi Callahan 1799 Innovation Point Fort Mill, SC 29715 Re: Contract Renewal Notice Contract No. CSC No. 64190 ("Contract") Renewal Term No. 1: May 1, 2026, to April 30, 2027 The above referenced Contract with the City of Fort Worth expires on April 30, 2026 (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to two (2) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a First Renewal Term, which begins immediately after the Expiration Date and continues for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at htt 2:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Thomas Eatinger, District Superintendent 817-392-7305 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 64190 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this in multiples. City: By: Dana Burghdoff (May 12, 20 23:28:50 ) Name: Dana Burghdoff Title: Assistant City Manager 05/12/2026 Date: Vendor: By: Mindi Callahan (May 6, 2026 09:23:11 EDT) Name: Mindi Callahan Title: Contracts Manager Email: contractteamksunbeltrentals.com FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: TelrosLi Thoryoson By: Teresa Thomason (May 8, 2026 131245 CDT) Name: Title: Teresa Thomason Deputy Director Park & Recreation Department Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: By: Name: Joel McElhany Name Title: Assistant Director Title: Park & Recreation Department Approved as to Form and Legality By: Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 25-0842 Approval Date: 09/16/2025 Form 1295: 1315078 /�w Thomas Eatinger District Superintendent Park & Recreation Department City Secretary: By: Name: Title: tiof FONT��ad \�� aaCpQ�EloPSc�'$ Jannette S. Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 64190 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/16/25 M&C FILE NUMBER: M&C 25-0842 LOG NAME: 13P COOP OP R241502 EQUIPMENT AND TOOL RENTAL JH CITY SUBJECT (ALL) Authorize Execution of a Purchase Agreement with Sunbelt Rentals, Inc. Using an Omnia Partners Cooperative Contract to Rent Equipment and Tools for an Annual Amount Up to $600,000.00 for the Initial Term and Authorize Two One -Year Renewal Options for the Same Amount for City Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of a Purchase Agreement with Sunbelt Rentals, Inc. using Omnia Partners Cooperative Contract No. R241502 to rent equipment and tools for an annual amount up to $600,000.00 for the initial term and authorize two, one- year renewal options for the same amount for City Departments. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize an agreement with Sunbelt Rentals, Inc. for heavy equipment and tool rental on an as -needed basis. The tools and heavy equipment being rented include, but are not limited to, generators, air compressors, scissor lifts, excavators, mowers, and heaters. This agreement will assist the Property Management, Public Events. Transportation and Public Works, Police, Aviation. Water. and Parks and Recreation Departments to perform cleanup, maintenance, and repairs for various City parks and facilities. FUNDING: The annual amount allowed under the Agreement will be $600,000.00. However, the actual amount used will be based on the needs of each department and available budgets. Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local govemment seek competitive bids for the purchase of the item. Omnia Partners contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Omnia Partners Cooperative Contract No. R241502 was advertised on November 13, 2024, and November 20, 2024, in The Houston Chronicle, and responses were opened on January 21, 2025. Omni Partners contracts offer fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. AGREEMENT TERMS: The initial term of the agreement will begin upon the date of execution and expire on April 30, 2026 to align with the cooperative contract. RENEWAL OPTIONS: In accordance with the terms of Omnia Partners Cooperative Contract No. R241502, there are two (2) one-year options to renew. The spending authority for the renewal period, if exercised, will be in an amount up to $600,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This agreement will serve ALL COUNCIL DISTRICTS FISCAL INFORMATION J CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Reginald Zeno 8517 Dave Lewis 5717 Additional Information Contact: Brandy Hazel 8087 Jordan Henry 8461 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Sunbelt Rentals, Inc. Subject of the Agreement: Please review and complete the attached Renewal for CSC 64190 with Sunbelt Rentals, Inc. for equipment and tool rental services for the Park & Recreation Department. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/01/2026 Expiration Date: 04/30/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.