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Home My WebLink About057622-R4 - General - Contract - Core & Main LP dba Green Equipment CompanyCSC No. 57622-R4 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION May 5, 2026 Core & Main LP d/b/a Green Equipment Company Attention: Zane Smith Address: 2263 Gravel Drive Fort Worth, Texas 76118 Re: Contract Renewal Notice — 4th Renewal Contract No. CSC No. 57622 Renewal Term: May 28, 2026 to May 27, 2027 Renewal Amount: $424,148.94 The above referenced Contract with the City of Fort Worth expires on May 28, 2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 4th term in an amount up to $424,148.94 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, R Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: 05/14/2026 Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher Hard (May 6, 2026 08:53:23 CDT) Name: Chris Harder /sQ44FOgT Il� Title: Water Director p F ,000000 waa ATTEST: By: Name Title: Jannette Goodall City Secretary oo� �% OVo o=A aaa� n�6g400 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. BY: Re '�q Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (May 8, 2026 16:55:17 CDT) Name: Title: Steve Hines Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0343 Date Approved:5/10/2022 Form 1295 Certification No: 2022-868334 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication **M&C 22- DATE: Tuesday, May 10, 2022 REFERENCE NO.:0343 LOG NAME: 13P22-0076 RADIODETECTION SEWER EQUIPMENT AND REPAIRS AR WATER SUBJECT: (ALL) Authorize Execution of an Agreement with Green Equipment Company for Radiodetection Sewer Equipment and Repair Services for an Annual Amount up to $424,148.94 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Green Equipment Company for radiodetection sewer equipment and repair services for an annual amount up to $424,148.94 for the initial term and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division to procure an agreement to provide radiodetection sewer equipment and repair services. The department will utilize this agreement to purchase sewer inspection equipment, repair parts, accessories, and repair service for inspection of sewer lines at various locations throughout the City. The Purchasing Division issued Invitation to Bid (ITB) No. 22-0076 consisting of detailed specifications describing the different types of inspection equipment, accessories, repair parts, and repair services required. The ITB was advertised in the Fort Worth Star -Telegram on February 23, 2022, March 2, 2022, and March 9, 2022. The City received two responses. An evaluation panel consisting of representatives of the Water Department reviewed and scored the submittals using the Best Value criteria which included: (a) Contractor's qualifications, experience, and references. (b) Availability of resources to provide services. (c) Contractor's ability to meet the City's needs and (d) Cost of services. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Bidders Evaluation Factors a b c d Total Score (lank Contract Renewal Page 3 of 2 Green Equipment 23.00 7.00 14.00 40.00 84.00 Company Indepth Utility Bidder did not meet Solutions, LLC. 15.00 5.00 9.33 X technical points; therefore, 2 cost was not evaluated After evaluation, the panel concluded that Green Equipment Company presented the best value to the City. Therefore, the panel recommends that Council authorize the radiodetection sewer equipment and repair service agreement with Green Equipment Company. No gurantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid meet specifications. FUNDING: Funding is budgeted in the Water Department's rollup within the Water & Sewer Operating Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN- BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO ;Fund Department Account{ Project ProgramActivity Budget Reference # (ChartfieldAmount ID ID Year 2) FROM Tu—nd Department Account; Project ProgramActivity Budget Reference # (Chartfield Amount ID ID Year 2) CERTIFICATIONS: Submitted for City Manager's Office by: Reginald Zeno (8517) Contract Renewal Page 4 of 2 Originating Department Head: Additional Information Contact: Anthony Rousseau R8338\ Chris Harder (5020) Cynthia Garcia (8525) ATTACHMENTS 1. VcpwmtemaV 2. d R(CFm|ntemoV 3. Copy of FID TABLE FOR RADIODETECTION SEWER EQUIPMENT.xIsx (Cpw|momoV 4, (CFVVinternal) Contract Renewal Page 5 of 2 FoRTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Core & Main LP d/b/a Green Equipment Company Subject of the Agreement: Vendor shall provide readiodetection sewe M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ CSC 57622 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 5-28-2026 If different from the approval date. Expiration Date: 5/27/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.