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Home My WebLink About057824-R4 - General - Contract - Site Planning Site Development, Inc.57824-R4 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 5, 2026 Site Planning Site Development, Inc. Attn: Christopher Kuhn 2681 East Lamar Blvd. Arlington, TX 76011 Re: Contract Renewal Notice City Secretary Contract No. 57824 (the "Contract") Renewal Term No. 4: June 29, 2026 to June 28, 2027 The above referenced Contract with the City of Fort Worth expires on June 28, 2026(the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ElyPi Dcwcrr Elyse Dara Sr. Contract Compliance Specialist 817-392-0501 100 Fort Worth Trail Fort Worth, TX 76102 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. CITY OF FORT WORTH By: Name Title: A&_ I��A Valerie Washington (May 14, 2026 20:00:39 CDT) Valerie Washington Assistant City Manager APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: d o vun c� �oRtaA o 0 o. Fg OPT*oQ Qo*� By: Name: Jannette S. Goodall Title: City Secretary Site Planning Site Development, Inc. By: C nstopher Kuhn (M 5, 2026 134308 CDT) Name: Christopher Kuhn Title: Account Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �� C1. By: Jeffrey Cope (May 6, 2026 07:50:54 CDT) Name: Jeff Cope Title: Purchasing Manager By: Name: Thomas Royce Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0520 Date Approved: 06/28/2022 Form 1295 Certification No: 2022-895761 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FoRTI Create New From This M&C DATE: 6/28/2022 REFERENCE **M&C 22- LOG NAME: NO.: 0520 CODE: G TYPE: CONSENT PUBLIC HEARING: 13P22-0083 FUTURE CITY HALL GROUNDS MAINTENANCE ADK PMD NO SUBJECT: (ALL) Authorize Purchase Agreements with SPSD, Inc., and SRH Landscapes, LLC for Future City Hall Grounds Maintenance in an Annual Amount Up to $302,000.00 and Authorize Four One -Year Renewals for the Same Amount for the Property Management Department RECOMMENDATION: Authorize purchase agreements with SPSD, Inc., and SRH Landscapes, LLC for future City Hall grounds maintenance in an annual amount up to $302,000.00 and authorize four one-year renewals for the same amount for the Property Management Department. DISCUSSION: The Property Management Department, approached the Purchasing Division to procure an agreement for Future City Hall Grounds Maintenance. The Purchasing Division issued an Invitation to Bid (ITB) 22-0083. The bid detailed specifications describing the types of grounds maintenance services required. The ITB was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning on March 16, 2022 through April 27, 2022. The City received six bids. However, upon evaluation, one bidder, L.A.T.E. LLC dba Superior Landcare., did not score enough technical points to qualify for pricing and, therefore, was not qualified to receive pricing points. An evaluation panel consisting of representatives from Property Management and Park and Recreation reviewed and scored the submittals using Best -Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the following table. Best Value Criteria: a. Bidder's approach to performing services b. Bidder's qualification, experience, and references with Class "A" buildings c. Availability of resources to provide services (equipment and personnel). d. Cost of service Bidders Evaluation Factors 0®0® Total Score SPSD, Inc. 15.3 23.0 15.3 168.88 SRH Landscape, LLC 10.7 66.0 11.3 168 Brightview Landscape 166.98 Lawn Patrol Services 10.7 16.0 10.7 162.7 The Landscape Partners 10.7 18.0 10.7] 153.37 Points for pricing are determined as follows: Bidder must receive and least 50\% or more of the total available points for technical criteria. Purchasing staff recommends awarding to SPSD, Inc. and SRH http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30072&councildate=6/28/2022 9/15/2025 M&C Review Page 2 of 3 Landscapes LLC as the primary awardee of 90\% and to SRH Landscapes, LLC as the secondary awardee of 10\% for Property Management and Park and Recreation Departments and four annual renewal options for the same amount. No guarantee was made that a specific amount of these services will be purchased. FUNDING: The maximum annual amount allowed under this agreement will be $302,000.00, however, the actual amount used will be based on the need of the department and the available budget. The annual department allocation for this agreement is: Department Name Estimated Annual Amou I Account Name Property Management $302, lGeneral Fund The funding will be split between the vendors as follows: Vendor JAmount SPSD, Inc $271,800.00 SRH Landscapes LLC $30,200.00 Funding is budgeted in the Other Contractual Services account of the Property Management Department's General Fund. BUSINESS EQUITY - A waiver of the goal for the Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I Year I (Chartfield 21 Submitted for City Manager's Office by: Originating Department Head: Reggie Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30072&councildate=6/28/2022 9/15/2025 M&C Review Page 3 of 3 Additional Information Contact: ATTACHMENTS Cynthia Garcia (8525) Ashley Kadva (2047) 13P 22-0083 FUTURE CITY HALL GROUNDS MAINT ADK PMD.docx (Public) 22-0083 Irrigation Mowing Landscape Purchasing Goal - Waiver Form DVIN 2021 Signed 3.7.22 GV.pdf (CFW Internal) FID_TABLE_ Irrigation. Mow.Landscape.xlsx (CFW Internal) ITB 22-0083 1295 Form.pdf (CFW Internal) SAMs-SPSD-Inc.pdf (CFW Internal) SAMs-SRH-Landscapes-LLC.pdf (CFW Internal) SPSD 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30072&councildate=6/28/2022 9/15/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Site Planning Site Development, Inc. Subject of the Agreement: Contract Renewal #4 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Renewal does not contain confidential information Effective Date: 06/29/2026 If different from the approval date. Expiration Date: 06/28/2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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