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Home My WebLink About064300-R1 - General - Contract - Impact Promotional Services, LLC dba Got You Covered Work Wear and UniformsCSC No. 64300-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 5, 2026 Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms Attn: Rhonda Harvey, Director Sales & Contracts 1110 E. Lancaster Avenue Fort Worth, TX 76102 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 64300 ("Contract") First Renewal Term: July 1, 2026 to June 30, 2027 The above -referenced Contract with the City of Fort Worth expires on June 30, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ximber ACCen Kimber Allen Sr. Contract Compliance Specialist Kimberly.Allen ,fortworthtexas.gov 817-392-6443 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 64300-R1 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH �'�J� By: 9"�� Name: William Johnson Title: Assistant City Manager Date: 05/15/2026 APPROVAL RECOMMENDED: By: Name Title: Raymond Hill Interim Fire Chief ATTEST: CSC No. _ CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4�1 Name: Brenda Ray Title: Fire/EMS Purchasing Manager APPROVED AS TO FORM AND LEGALITY: F FORTgpd B y' Name: Taylor Paris °e Title: Sr. Assistant City Attorney Name: Jannette S. Goodall Title: City Secretary IMPACT PROMOTIONAL SERVICES, LLC DBA GOT YOU COVERED WORK Title: Director Sales & Contracts" Date: 1 0�o';�-6 CONTRACT AUTHORIZATION: M&C: 26-0008 Date Approved: 1/13/2026 Form 1295 Certification No.: 2025-1381891 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 64300-Rl Page 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWORTH v DATE: 1/13/2026 REFERENCE **M&C 26- LOG NAME: 13PAMEND CSCO 64300 NO.: 0008 COOP BB 773-25 AR FIRE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to the Agreement with Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms for Uniforms and Accessories Using a BuyBoard Cooperative Contract to Increase the Annual Amount by $400,000.00 for a New Total Annual Amount Up to $500,000.00 for the Fire Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to the agreement with Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms for uniforms and accessories using a BuyBoard Cooperative Contract to increase the annual amount by $400,000.00 for a new total annual amount up to $500,000.00 for the Fire Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize an amendment to City Secretary Contract (CSC) No. 64300 with Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms for uniforms and accessories to increase the annual amount by $400,000.00 for a new total annual amount up to $500,000.00. On November 12, 2025, the Fire Department executed CSC No. 64300, authorizing an annual amount up to $100,000.00 using BuyBoard Cooperative Contract No. 773-25 for uniforms and accessories. The agreement will be utilized by the Fire Department to help purchase uniforms and training gear for their upcoming Fire and Emergency Medical Services recruitment class in November. The $400,000.00 annual increase in spending authority will be used by the Fire Department to be able to purchase additional uniforms and training gear on an as -needed basis throughout the term of the agreement. Staff requests that City Council authorize an increase to the annual amount by $400,000.00 for a new total annual amount up to $500,000.00. FUNDING: Funding is budgeted in the General Operating & Maintenance category in the Emergency Medical Services Fund and in the General Fund for the Fire Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. AGREEMENT TERM: The current term of the agreement is from November 12, 2025 to June 30, 2026. RENEWAL TERM: The agreement may be renewed for up to two (2) one-year renewal options. SMALL BUSINESS: A Small Business subcontracting goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance, Chapter 21 of the City Code. The agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council packet/mc review. asp?ID=34051&councildate=1/13/2026 1/16/2026 M&C Review Page 2 of 2 The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund and the Emergency Medical Services Fund to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # I Amount ID ID I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Raymond Hill (6849) Haven Wynne (8525) A'ja Robertson (8585) 13PAMEND CSCO 64300 COOP BB 773-25 AR FIRE fid table.xlsx (CFW Internal) 13PAMEND CSCO 64300 COOP BB 773-25 AR FIRE funds avail.docx (CFW Internal) Form 1295 Certificate 101448075.pdf (CFW Internal) ImpactSAMs.pdf (CFW Internal) ImpactSOS.pdf (CFW Internal) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 405 1 &councildate= 1/ 13/2026 1/16/2026 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1381891 Impact Promotional Services LLC dba Got You Covered Work Wear & Uniforms Fort Worth, TX United States Date Filed: 10/27/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 773-25 Fire and EMS Uniforms 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Rhonda L Harvey and my date of birth is My address is 1110 E Lancaster Ave Fort Worth Tx 76102 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 27 day of October 20 25 (month) (year) 4n Signature of authorized agent of cogyacting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.f10dOM8 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms Subject of the Agreement: Contract Renewal Notice for First Renewal, CSC 64300-Rl M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/1 /26 If different from the approval date. Expiration Date: 6/30/27 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.