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HomeMy WebLinkAbout057256-A1 - General - Contract - Ergoflex Systems, Inc. dba Xybix Systems, Inc.CSC No. 57256-Al FORT WORTH FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57256 This First Amendment to Fort Worth City Secretary Contract No. 57256 ("First Amendment") is made by and between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and Ergoflex Systems, Inc. dba Xybix Systems, Inc. ("Vendor"), a Colorado corporation acting by and through its duly authorized representative. City and Vendor are individually referred to as a "Parry" and collectively referred to as the "Parties." WHEREAS, on March 16, 2022, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 57256 ("Agreement"); WHEREAS, the Agreement allows for four (4) one-year renewal options; WHEREAS, the Parties renewed the Agreement for all four (4) of its renewals with terms of March 16, 2023 to March 15, 2024, March 16, 2024 to March 15, 2025, March 16, 2025 to March 15, 2026, and March 16, 2026 to March 15, 2027; WHEREAS, the Parties desire to amend the Agreement to increase the total annual compensation under the Agreement from $20,592.95 to $75,000.00; and WHEREAS, the Parties desire to further amend the Agreement to update Exhibit B - Price Schedule to add items found in the attached Exhibit B-1. NOW, THEREFORE, City and Vendor do hereby agree to the following: I. AMENDMENTS The Agreement is hereby amended as follows: The sixth paragraph on the first page of the Agreement is hereby deleted and replaced as follows: 3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total compensation, for each year, under this Agreement will not exceed seventy-five thousand dollars and zero cents ($75,000.00). Vendor will not perform any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57256 Pagel of 5 The Agreement is hereby amended to update Exhibit B - Price Schedule to add items found in Exhibit 13-1 attached hereto and incorporated herein by reference for all purposes. II. ALL OTHER TERMS SHALL REMAIN THE SAME All terms, provisions, conditions, covenants, and recitals of the Agreement that are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 57256 Page 2 of 5 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 05/15/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4� APPROVAL RECOMMENDED: Name: Brenda Ray Title: Fire/EMS Purchasing Manager By: Name: Raymond Hill Title: Interim Fire Chief ATTEST: 4� Fon°r°°aa ^ 1%1 Ogg�7�"(j .i0 0yra=a!� Vev'# a .7 Name: Jannette S. Goodall Title: City Secretary VENDOR: APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor Paris Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A Date Approved: N/A Form 1295 Certification No.: N/A ERGOFLEX SYSTEMS, INC. DBA XYBIX SYSTEMS, INC. By: Name: Dou�Preident an Title: V�e of Sales Date: May 14, 2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57256 Page 3 of 5 Xybix Systems 8207 South Park Circle Littleton CO 80120 Phone: 303 683-5656 Fax: 303-683-5454 jeanines Terms: 1 % 20 Days, NET 30 Days QUOTE TO: Acct. FORWORTX01 Fort Worth 9-1-1 Communications Police Fiscal & Equipment Mgmt 505 West Felix Street supplierinvoices agforthworthtexas.gov Fort Worth TX 76115 Phone: Email: HGAC EC07-23 EXHIBIT B-1 V X b1X Quote Quote Number: 37598 Quote Date: 412912026 Revision: D Orig Create Date: 4/29/2026 Expires: 7/2812026 Opp #: 33042 Page: 1 of 2 SHIP TO: Fort Worth 9-1-1 Communications 2900 Alta Mere Drive Fort Worth, TX 76116 USA Salesperson: KAYLA BUTLER Phone: (214) 727-1681 Email: kaylab@xybix.com 04129/26 - Updated account and price fist. JS 0313012026- REV C- Updated Expiration date and requoted shipping. -AF The under work surface shelves and 1000w heaters will be replaced with metal shelves and heater buds, respectively. Due to the minimal amount of trash, the customer is responsible for providing a trash receptacle. A base replacement can take 4-6 hours per table. It repieces the legs on both front and rear work surfaces on the console. New recessed hand controls will be installed and the old control boxes and legs under the work surfaces will be removed. These new parts will be covered under a new 5 year warranty. The existing parts on the tables will not be covered. IMPORTANT NOTE: All working parts that are removed can be stored and used for future repairs at your facility. Please note: All monitors, vendor equipment that is attached to the surfaces, and any other non-Xybix items that would impede the replacement of legs - or installation of support bars - will need to be removed prior to installation. Please make sure you coordinate this base replacement with your IT, Radio, telephone and any other vendor that you may need to contact to remove and then re -install your computers, monitors, radios, telephone and any other non-Xybix equipment that is attached to the console surfaces, roffervision plafforms,or monitor rails. The installer will not remove or re -install any ofthis equipment. Your current heater system will need to be replaced to 6t with the new support bars. Your under worksurface shelf will need to be replaced to fit with the new support bars. Line Part Num Desc Qty UIM List Ea. Disc. % Disc. Price Net Price 1.00 13921. Replacement Part Door Front Hinge Left 1.00 EA $0.00 99.90 i $0.00 $0.00 Melamine Color. Sheffield Cherry - Match for Shaker Cherry Edge Color: TBD Width: 40.2 Depth: 36.0 Position: SUP 2 Comments: With all hardware, Edge= Sheffield Cherry 2. DO 16430 MyClimate Fan, Right Hand Assembly a 1.00 EA $1,077.00 45.00 % $592.35 $592.35 3.00 15702 L5 Table Base 5.00 EA $9,650.00 45.00 io $5,307.50 $26,537.50 8.00 16909 Shelf, Under Surface, With Power, 1 AC 5.00 EA $379.00 45.00 % $208.45 $1,042.25 Outlet, 1 USB Charge, 1 USB-C Charge, Metal, Black 9.00 16058 MyClimate Upgrade to Forced Air Heater 5.00 EA $552.00 45.00 % $303.60 $1,518.00 from no heat 20OW X2 = 40OW First Amendment to Fort Worth City Secretary Contract No. 57256 Page 4 of 5 Xybix Systems Quote Number: 37598 8207 Saark801 Circle Littleton COCa 80120 Phone:303-683-5656 i Quote Date: Revision: 412912026 D Fax: 303-683-5454 Orig Create Date: 412912026 jeanines Expires: 712812026 Quote Opp M 33042 Terms: 1 % 20 Days, NET 30 Days Page: 2 of 2 Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price 90.00 12356 Installers Kit 1.00 EA $0.00 0.00 % $0.00 $0.00 90.10 10166 Skid Packaging for Shipment 1.00 EA $248.00 0.00 % $248.00 $248.00 99.00 Other Other Charges & Services s 1.00 EA $0.00 0.00 % $0.00 $0.00 Line (6) - Miscellaneous Charge - Description Ext. Price 1•) Freight 1,361.13 2•) Installation 7,767.00 List Price Total: $54,230.00 Lines Total: $29,938.10 Line Miscellaneous Charges $g 128 13 Total: Taxes Total: $0.00 Quote Total: $39,066.23 Note 1: All quoted taxes are estimated. Any applicable taxes, fees, permits, etc. must be added to this quote. Note 2: Where installation is listed on quote It is based in non -union labor and on one trip for installation only. Client is responsible for coordination of Technicians and other VendorslContractors. Wailing time will be charged at the rate of $75 per man hour straight time and $115 per man hour for OT plus subsistence expenses. Additionally, this quote is based upon a remodel in an existing space andlor new building - completely finished with a Certificate of Occupancy. Any project where the General Contractor is still on the job is subject to additional charges. We appreciate this opportunity to provide this quote. Our goal is to substantially improve working conditions for your valuable staff. We look forward to meeting with you to review this proposal in detail. In the meantime please don't hesitate to call us with any questions. First Amendment to Fort Worth City Secretary Contract No. 57256 Page 5 of 5 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Ergoflex Systems, Inc. dba Xybix Systems, Inc. Subject of the Agreement: First Amendment, CSC 57256-Al M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 57256-Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.