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Home My WebLink About062703-A1 - General - Contract - Strategic Communications, LLCCSC No. 62703-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 62703 COOPERATIVE PURCHASE AGREEMENT This First Amendment to Fort Worth City Secretary Contract No. 62703 ("Agreement") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation through its duly authorized Assistant City Manager, and Strategic Communications, LLC ("Vendor") an authorized reseller for Ingram Micro Public Sector, LLC through OMNIA Partners Contract R220802. City and Vendor are individually referred to as "party" and collectively as the "parties". WHEREAS, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract 62703 ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to increase the annual authorization compensation amount by $100,000.00 for a new total compensation of $200,000.00; and WHEREAS, the Parties wish to amend the Agreement to incorporate the attached Quote to Exhibit Al of the Agreement. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS TO CONTRACT The following terms are hereby amended to replace any conflicting terms in the Agreement or will be added to the terms and shall be binding and enforceable as if they were originally included therein: A. Paragraph 2 of the Agreement, the Compensation section of the Agreement, is amended as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall not exceed Two Hundred Thousand Dollars ($200,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. OFFICIAL RECORD B. The attached Exhibit Al is hereby incorporated to the Agreement. CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 62703-A1 Page 1 of 4 H. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Contract which are not expressly amended herein will remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 62703-A1 Page 2 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY// OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 05/18/2026 APPROVAL RECOMMENDED: �+o -,)rn By: David Carabajal ay 17, 2026 16:11:34 CDT) Name: David Carabajal Title: Executive Assistant Chief ATTEST: ^inn of*, F�qT- , '�.#�0 C- A. �nNIZ ocann�py�e By: Name: Jannette S. Goodall Title: City Secretary STRATEGIC COMMUNICATIONS, LLC By: K Name: Kath Mills Title: President and CEO Date: 04-06-2026 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Kith ryrl Agel o By: Kathryn Agee (May 14, 20 10:08:17 CDT) Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: BV: Keanan Mailhews Hall (May 14, 2026 09:50:22 CDT) Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 26-0386 Date Approved: 05/12/2026 Form 1295 Certification No.: 2026-1440266 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 62703-A1 Page 3 of 4 EXHIBIT Al - VENDOR'S QUOTE, SCOPE OF SERVICES, AND PRICE LIST Strategic Communications LLC Prime Contractor Info: Representative Info: 310 Evergreen Road UEI M UZRP7SE5LN4 POC: Stephanie Hoth STRATEGIC Louisville, Ky 40243 TAX ID #: 61-1271313 PHONE: (502) 272-2360 y' �V O COMMUNICATIONS -102-493-7234 - Phone CAGE CODE: 3BGB4 EMAIL: shoth@youmtmtegic.com IT SERVICES• CLOUD•AUDIO/VIDEO 502-657-6512 - Fax CONTRACT: R220802 WEB: WWW.YOURSTRATEGIC.COM QUOTE: 225378 StrategicCo munications Is a SBA Certified Women -Owned Small CUSTOMER: Texas- Fort Worth Planning & Development QUOTE DATE: 1/29/2026 AWS Advanced Public Sector Partner - Gov Competency REQUEST ID: 125378 QUOTE VALID: 30 Days Microsoft Azure Gold Partner-AOS-G Federal Authorized DESCRIPTION: QTY 200 Background Checks, Training, Cloud Storage TERMS: NET 30 Google Cloud Platform (GCP) - Public Sector Partner SHIPTO: FOB DESTINATION COMMENTS: Oracle Cloud- Public Sector Partner NASPO ValuePoint Cloud Prime Contractor OMNIA, INTERNET-2, Texas DIR, GSA MAS Contract Holder LINE ITEM MFG 1 Guardian Alliance Technologies, Inc. OEM PART OMNIA DESCRIPTION CITY LIST PRICE GUAR-006 Total Applicants Added To System Unlimited $ UNITPRICE EXTENDED PRICE —MMEJ $ - Included 5DAYS ADD Guardian Alliance 2 Technologies, Inc. GUAR-001 Total Background Investigations 200 $ 68.45 $ 58.50 $ 11,700.00 5 DAYS ARO Guardian Alliance Social Media Screening Reports looking back 7 years and flagging potentially 3 Technologies, Inc. GUAR-002 problematic content.Guardian 0 $ 48.00 $ 40.50 NA SDAYS ARO 4 Technologies, Inc.Alliance Techn GUAR-004 Provision of credit reports on public safety job applicants. 0 $ 16.00 $ 13.50 NA 5DAYS ARO 5 Guardian Alliance Technologies, Inc. GUAR-001 Training, Support, Data Storage 1 $ 1,170.00 $ 1,000.00 $ 1,000.00 5DAYS ARO >>PLEASE COPY AWARDS@YOURSTRATEGIC.COM ON ALL ORDERS TO ENSURE TIMELY PROCESSING<< >>TO PAY NOW WITH A CREDIT CARD VISIT OUR SECURE PAY SITE WITH THE LINK BELOW<< W W W.YOURSTRATEGIC.COM/PAYNOW Upon issuance of a Purchase Order to Strategic Communications the customer has accepted the terms and conditions which may have included an Enterprise License Agreement, Master Service Agreement, or Service Level Agreement. Strategic Communications is a SBA Certified Women -Owned Small Business (WOSB), 8(a) JV, and MBE/WBE Certified O S MRATEGIC ES-CLOUD-ADD10I DEO First Amendment to Fort Worth City Secretary Contract No. 62703-A1 Page 4 of 4 M& Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C Otticial ,ite of the City of Fort Worth. Texa FORTWORTH REFERENCE **M&C 26- 13PAMEND CSC 62703 DATE: 5/12/2026 NO.: 0386 LOG NAME: STRATEGIC COMM AR PD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to a City Contract with Strategic Communications, LLC, an Authorized Reseller for Ingram Micro Public Sector, LLC., for Background Investigation Software to Increase the Annual Amount by $200,000.00 for a New Total Annual Amount Up to $300,000.00 and Authorize One One -Year Renewal Option in the Same Amount for the Police Department RECOMMENDATION: It is recommended that City Council authorize execution of an amendment to a contract with Strategic Communications, LLC an authorized reseller for Ingram Micro Public Sector, LLC., for background investigation software to increase the annual amount by $200,000.00 for a new total annual amount up to $300,000.00 and authorize one one-year renewal option in the same amount for the Police Department. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to City Secretary Contract (CSC) No. 62703 with Strategic Communications, LLC, to increase the annual amount by $200,000.00. On June 24, 2025, the Police Department executed CSC No. 62703, authorizing an annual amount up to $100,000.00 using Omnia Partners Contract No. R220802 with Strategic Communications, LLC., as an authorized reseller for Ingram Micro Public Sector, LLC., for access to the Guardian Background Investigation Software system used for full background checks, social media screenings, and credit checks. Since then, the Emergency Management and Communications and Development Services Departments requested authorization to utilize the agreement. On April 14, 2026, the Police Department approached Purchasing requesting an amendment to increase the annual amount by $200,000.00 for a new total amount up to $300,000.00. The amendment request is being made to establish sufficient contract capacity for the increased number of background investigations for potential candidates and specialized background checks to accommodate the Police, Emergency Management and Communications, and Development Services Departments' needs. FUNDING: Funding is budgeted in the Other Contractual Services account within the General Fund for the Police, Emergency Management and Communications and Development Services Departments. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. Omnia Partners contracts have been competitively bid to increase and simplify the purchasing power of government entities. Region 4 Education Service Center (ESC) published Request for Proposal No. 22-08 for Total Cloud Solutions and Services on March 9, 2022, March 10, 2022, March 11, 2022, and March 16, 2022. Contract No. 011124 was awarded to Ingram Micro Public Sector, LLC on October 1, 2022. AGREEMENT TERMS: The term of the agreement expires on September 30, 2026. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34429&councildate=5/12/2026 5/13/2026 M& Review Page 2 of 2 RENEWAL TERMS: The agreement may be renewed for one additional one-year term. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: This COOP was executed before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a Small Business Waiver was not required. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the contract amendment. Prior to an expenditure being incurred, the Police, Emergency Management and Communications, and Development Services Departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID Year (Chartfield 2) FROM 77� Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 03-30-26 Form 1295 Certificate Sianed Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Eddie Garcia (4212) Haven Wynne (8525) A'ja Robertson (8585) (CFW Internal) 13PAMEND CSC 62703 STRATEGIC COMM AR PD funds avail.docx (CFW Internal) FID Table Strategic Communications 4-2026.xlsx (CFW Internal) StrategicCommSAMs.pdf (CFW Internal) StrategicCommSOS.pdf (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34429&councildate=5/12/2026 5/13/2026 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1440266 Strategic Communications, LLC Louisville, KY United States Date Filed: 03/30/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Fort Worth Police Department Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CSC 62703 Amendment IT Software 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Mills, Stella Louisville, KY United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Paige Reh and my date of birth is My address is 1005 Girard Court Louisville KY 40222 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Jefferson County, State of Kentucky on the 30 day of March 2026 (month) (year) P ignature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Strategic Communications, LLC Subject of the Agreement: Background Checks, Training and Cloud Storage M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. 62703-Al Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2025 If different from the approval date. Expiration Date: 9/30/2026 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.