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HomeMy WebLinkAbout064965-SO3 - General - Contract - Charter Communications, Inc.Spectrum. BUSINESS CSC No. 64965-SO3 SERVICE ORDER THIS SERVICE ORDER ("Service Order") is executed and effective upon the date of the signature set forth in the signature block below ("Effective Date") and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder ("Spectrum") and Customer (as shown below), and is governed by and subject to the applicable Spectrum Business - Enterprise Commercial Terms of Service posted at https://enterprise.spectrum.com/legal/terms-and-conditions.html (or successor URL) or, if applicable, an existing service agreement executed by the parties (each, as appropriate, the "Service Agreement"). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect. Contact: Michael L Platacis Telephone: 9725605763 Email: michael.olatacis[cDcharter.com Customer Information Customer Name Order # CITY OF FORT WORTH 15428237 Address 100 Fort Worth Trail Reference - City Secretary Contract No. 45474 Fort Worth TX 76102 Telephone Email: (817) 229-3959 jason.lyssy@fortworthtexas.gov Contact Name Telephone Lyssy (817) 229-3959 FEaJason ssy@fortworthtexas.gov Billing Address 100 Fort Worth Trail Reference - City Secretary Contract No. 45474 Fort Worth TX 76102 Billing Contact Name Telephone Email: NEW AND REVISED SERVICES AT 111 MARTIN LUTHER KING , FORT WORTH Monthly Total Monthly Service Description Order Term Quantity Recurring Recurring Charge(s) Charge(s) Enterprise Internet 1Gbps 12 Months 1 $250.00 $250.00 5 StaticlP Addresses 12 Months 1 $30.00 $30.00 • ONE$280.00 ONE TIME CHARGE(S) AT 5000 MARTIN LUTHER KING , FORT WORTH TX 76119 Total One Time Service Description Quantity Charge(s)One Time Charge(s) Enterprise Internet Install 1 $0.00 $0.00 • $ 3.00 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Spectrum Business - Enterprise Service Order v251003 CONFIDENTIAL Page 1 of 2 © 2016-2025 Charter Communications Operating, LLC. All Rights Reserved Created Date:04/06/2026 Spectrum. BUSINESS 1. TOTAL CHARGE(S). Total monthly recurring charges and total one-time charges are due in accordance with the monthly invoice. 2. TAXES. Plus applicable taxes, fees, and surcharges as presented on the respective invoice(s). 3. SPECIAL TERMS. By signing below, the signatory represents they are duly authorized to execute this Service Order Customer AKQM411�_ Signature: Dianna Giordano (May Printed Name: Dianna Giordano Title: Assistant City Manager Date: 05/18/2026 Spectrum Business - Enterprise Service Order v251003 CONFIDENTIAL Page 2 of 2 © 2016-2025 Charter Communications Operating, LLC. All Rights Reserved Created Date:04/06/2026 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: C—andace Pagliara (May 18, 20 6 1 6:38 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0829 Approved: 09/16/2025 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 9 N`'i/ ` �Tj"'V Name: Jason Lyssy Title: Senior Manager, IT Solutions oc unn City Secretary: oiFonPIp4 v° �e 0pP PFo -0P °ova Smp By: V � Faa4 nEaoS�'4 Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACITY COUNCIL AGEND Create New From This M&C DATE: 9/16/2025 REFERENCE **M&C 25- NO.: 0829 CODE: C TYPE: CONSENT FORTI ORTII �- - LOG NAME: 04TELECOMMUNICATION SERVICES CHARTER SPECTRUM PUBLIC NO HEARING: SUBJECT. (ALL) Authorize the Execution of an Agreement with Charter Communications, Inc. for Telecommunication Services and Cable Television in an Annual Amount of $290,000.00 with Four (4) One -Year Renewal Options for the Same Annual Amount and Ratify Expenditures for the Information Technology Solutions Department RECOMMENDATION: 1. Authorize the execution of an agreement with Charter Communications, Inc. for telecommunication services and cable television using a sole source purchasing agreement in the amount of $290,000.00; 2. Authorize four (4) one-year renewal options with each renewal amount of $290,000.00 for the Information Technology Solutions Department; and 3. Ratify expenditures in the amount of $744,528.00 with Charter Communication Operating, LLC and Spectrum. DISCUSSION: On November 7, 2017 Mayor & Council Communication (M&C) P-12119 authorized the execution of an agreement with Charter Communications Operating, LLC, operating under the Spectrum Business brand, following a competitive procurement process. This contract was approved to remain in effect through 2022. After the contract expired, payments for continued services were processed via procurement card (P-card), and unfortunately, the expiration of the contract went unnoticed during routine reconciliations. As a result, services were continued without a formal extension or new contract in place. While the services provided remained necessary for City operations, the purchases should not have continued without proper authorization therefore this M&C requesting ratification of payments in the amount of $744,528.00 made after the contract expiration to ensure transparency and compliance. To maintain full contract compliance, steps have been enacted to strengthen internal controls including the implementation of a contract management dashboard that includes contracts associated with P- card payments which was a missing critical gap in previous tracking processes. This tool will help ensure more effective monitoring of contract expiration dates across all payment methods. Approval of this M&C will allow the Information Technology Solutions Department to continue to pay Charter Communications, Inc., under the Spectrum Business brand, for monthly service fees related to telecommunication services. Funding is budgeted in the General Operating & Maintenance category in the Info Technology Systems Fund for the Information Technology Solutions Department in the amount of $66,000.00 and the remaining funding will be available upon adoption of the Fiscal Year 2026 Operating budget. A Chapter 252 exemption request related to this purchase was reviewed and approved by the City Attorney's Office as a sole source. BUSINESS EQUITY - This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire twelve months after. RENEWAL OPTIONS: The agreement may be renewed for four (4) additional one-year periods at an amount up to $290,000.00. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds T Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Kevin Gunn (2015) Sallie Trotter (8442) 04TELECOMMUNICATION SERVICES CHARTER SPECTRUM fund avail.docx (CFW Internal) 04TELECOMMUNICATION SERVICES CHARTER SPECTRUM FY22 through FY25 Charges.xlsx (CFW Internal) 25-TBD6262025 (SS Charter Comm unicationSpectrum)-CC.pdf (CFW Internal) FID Table - FY2025Charter Spectrum.xlsx (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Charter Communications, Inc. Subject of the Agreement: Third Service Order for CSC No. 64965 with Charter Communications, Inc. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ 64965-SO3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes 8 No ❑ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: 03/30/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.