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HomeMy WebLinkAbout059354-R3 - General - Contract - On Track Truck Driving School LLCCSC No. 59354-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 24, 2026 On Track Truck Driving School LLC Attn: Kenya Mobley 983 North Cooper Street Arlington, Texas 76011 Re: Contract Renewal Notice Contract No. 59354 ("Contract") Renewal Term No. 3: May 08, 2026 May 07, 2027 The above -referenced Contract with the City of Fort Worth expires on May 07, 2026 ("Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one-year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.ggov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Brandon Callicoat 817-392-2882 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITE' OF FORT WORTH By: L 1?_Q Name: Jesica McEachern Title: Assistant City Manager Date: 05/19/2026 APPROVAL RECOMMENDED: By: Lauren Prieur (May 10 2026 13 22 46 CIDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department aan ATTEST: Pig° �0 P�Ort�*d Gaon rEXPs4p By: O A .C�a.mp , nn aoa Name: Jannette S. Goodall Title: City Secretary w By: Name: Kenya -A Title: PrF¢iderttl Date: School LLC CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: awC4&�at_ Name: Brandon Callicoat Title: Superintendent -Transportation & Public Works APPROVED AS TO FORM AND LEGALITY: By. 2Q.6tlL .(Q4�Cyt.�� Name: Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0261 Date Approved: April 11, 2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 04/11/23 M&C FILE NUMBER: M&C 23-0261 LOG NAME: 13P ITB 23-0005 CDL TRAINING COURSES AW TPW SUBJECT (ALL) Authorize Execution of Agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School for Commercial Driver's License Training Courses for Multiple Departments in a Combined Annual Amount Up to $655,680.00 and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School for commercial driver's license training courses for multiple departments in a combined annual amount up to $655,680.00 and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Transportation and Public Works, Water, Park and Recreation, Code Compliance, Property Management, and Aviation Departments approached the Purchasing Division for assistance with securing an agreement for commercial driver's license (CDL) training courses on an as -needed basis. Under the proposed agreements, the vendors will provide CDL Class A, Class B, Tanker Endorsement, and Hazmat Endorsement training courses to ensure all City personnel required to hold a CDL and/or endorsement have completed a certified training course and are able to obtain a license. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications including the certification and licensing requirements for prospective vendors, the courses and materials to be provided, and the manner in which services shall be performed. The ITB was advertised in the Fort Worth Star -Telegram on December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023. The City received three responses. An evaluation panel consisting of representatives from the Water, Transportation and Public Works, Park and Recreation, and Code Compliance Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a EEETotal score MT Training Center 1-5 5.75 F11.50 39.50 72.50 On Track Truck Driving School, LLC 44.25 5.50 00.50 40.00 70.25 Continental Road Watch Corporation dba Continental Truck Driver Training 22.50 HHHE 15 School Best Value Criteria: a. Contractor's Qualifications and Experience b. Contractor's References c. Extent to which the services meet the City's needs d. Cost of service After evaluation, the panel concluded that MT Training Center, On Track Truck Driving School, and Continental Road Watch Corporation dba Continental Truck Driver Training School presented the best value. Therefore, the panel recommends that Council authorize agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $655,680.00; however the actual amount used will be based on the need of the departments and available budget. Funding is budgeted in the Stormwater Utility, General, Solid Waste, Fleet & Equipment Service, Environmental Protection, Municipal Airport, Water and Sewer Operating Funds. Department FBudgeted Amount Transportation and Public Works $301,200.00 Property Management $10,680.00 Code Compliance $56,000.00 Aviation $15,000.00 Water 00,000.00 =$1 Park and Recreation $172,800.00 DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this M&C. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITIDE: On Track Truck Driving School LLC For: 'I'd Renewal M&C: 23-0261 CPN: CSO: 59354 DOC#: Date: To: Name Department Initials Date Out 1. Brandon Callicoat TPW- Signature 2. Anna Benavides TPW — Initials 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature• P e 5. Jordan Alvarez Legal- Signature 6. Jesica McEachern ACM- Signature CM 7. Katherine Cenicola CSO — Initial 8. Jannette Goodall CSO-Signature j,,, . 9. Allison Tidwell CSO-Assign CSC 4T 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File NEXT DAY: []YES ®No ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: On Track Truck Driving School LLC Subject of the Agreement: 3rd Renewal M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 05/08/2026 If different from the approval date. Expiration Date: 05/07/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.