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Home My WebLink About062141-R2 - General - Contract - Kirby Smith Machinery, Inc.CSC No. 62141-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 7, 2026 Kirby Smith Machinery, Inc. Attn: James McDonnell, Governmental Territory Manager 6715 W Reno Ave Oklahoma City, OK 73127 Re: Contract Renewal Notice Contract No. CSC No. 62141 Renewal Term No. 2: July 1, 2026 to June 30, 2027 The above -referenced Contract with the City of Fort Worth expires on June 30, 2026 ("Expiration Date"). Pursuant to the terms of the Contract, the Contract may be renewed by the mutual consent of the parties. This letter will memorialize the collective desire of the parties to renew the Contract, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate, to the email address set forth below, acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/,purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Chi_4t_nw1fe4_P_e_a1 Christina Herrera Sr. Administrative Assistant Christina.Herrera agfortworthtexas.gov 817-392-5793 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62141-R2 Page 1 of 2 62141-R2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Jesica McEachern Assistant City Manager 05/19/2026 APPROVAL RECOMMINDED: Qegly. .' / ram,_ By: Lauren Prieur (May 11, 2026 15:25:18 CDT) Name: Lauren Prieur Title: Director, TPW ATTEST: u oFOq� �➢ By: Name: Jannette S. Goodall Title: City Secretary Kirby Smith Machinery, Inc. By: Name: James McDonnell Title: Governmental Territory Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. CAZ. � 11"",44- Bv: Name: Christina Herrera Title: Sr. Administrative Assistant APPROVED AS TO FORM AND LEGALITY: By: —4m*'V'0�0 Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M :24-0828 Date Approved: September 17, 2024 Form 1295 Certification No.: 24-1189011 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62141-R2 Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FoRTI Create New From This M&C DATE: 9/17/2024 REFERENCE **M&C 24- LOG NAME NO.: 0828 CODE: P TYPE: CONSENT PUBLIC HEARING: 13PCOOP BB 740-24 CONSTRUCTION RENTAL EQUIPMENT LSJ TPW NO SUBJECT: (ALL) Authorize Agreements with Multiple Vendors Using BuyBoard Cooperative Contract No. 740-24 for Construction Equipment, Vehicles, and Related Equipment Rentals for an Annual Amount Up to $1,075,000.00 and Authorize Two One -Year Renewal Options for the Same Amount for All City Departments RECOMMENDATION: It is recommended that the City Council authorize agreements with Kirby Smith Machinery, Inc., RDO Construction Equipment Co., Associated Supply Company, Inc. dba Asco Equipment, Texas First Rentals LLC, and Zimmerer Kubota & Equipment, Inc. using BuyBoard Cooperative Contract No. 740- 24 for construction equipment, vehicles, and related equipment rentals for an annual amount up to $1,075,000.00 and authorize two, one-year renewal options for the same amount for all City Departments. DISCUSSION: The Transportation and Public Works (TPW), Property Management, Aviation, Fire, and Environmental Services Departments approached the Purchasing Division to finalize an annual agreement with multiple vendors for the rental of construction, road and bridge, ditching, trenching, grounds maintenance, and other similar equipment. The City will use the equipment to repair potholes, asphalt paving, concrete roads, repairs at construction sites, and similar services on an as -needed basis. Staff recommends executing non-exclusive agreements with Kirby Smith Machinery, Inc., RDO Construction Equipment Co., Associated Supply Company, Inc. dba Asco Equipment, Texas First Rentals LLC, and Zimmerer Kubota & Equipment, Inc. using BuyBoard Cooperative Contract No.740- 24. The annual amount allowed under these non-exclusive agreements citywide will be $1,075,000.00. However, the actual amount used will be based on the needs of the departments and available budget. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for the purchase of items. Buyboard Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. Buyboard published the bid on July 26, 2023, and Contract 740-24 was awarded February 14, 2024. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. TERM: The initial term of the agreements will begin upon execution and end on June 30, 2025. RENEWAL TERMS: The Agreements may be renewed for two (2) one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32534&councildate=9/17/2024 9/15/2025 M&C Review Page 2 of 2 A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating department's Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being made, the participating departments have the responsibility to validate the availability of funds. BQN\\ r0 Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 F Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1295 RDO.pdf (CFW Internal) Form 1295 ASCO.pdf (CFW Internal) Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Michael Crum (2501) Jo Ann Gunn (8525) LaKita Slack -Johnson (8314) Form 1295 Kirby Smith.pdf (CFW Internal) FORM 1295 Texas First Rentals, LLC.pdf (CFW Internal) Form 1295 Zimmerman Kubota.pdf (CFW Internal) SAMS Associated Supply Co. No Results.pdf (CFW Internal) SAMS Kirby Smith.pdf (CFW Internal) SAMS RDO Equipment Co.pdf (CFW Internal) SAMS Texas First Rentals, LLC.pdf (CFW Internal) SOS Associated Supply Co..pdf (CFW Internal) SOS Kirby Smith.pdf (CFW Internal) SOS RDO Equipment Co.Pdf (CFW Internal) SOS Texas First Rentals, LLC.pdf (CFW Internal) SOS Zimmerman Kubota.pdf (CFW Internal) Zimmerer Kubota and Equipment, Inc SAMS.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32534&councildate=9/17/2024 9/15/2025 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2024-1189011 Kirby -Smith Machinery Inc. Fort Worth, TX United States Date Filed: 07/17/2024 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 740-24 COOP BB 740-24 CONSTRUCTION RENTAL EQUIPMENT LSJ 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is James McDonnell and my date of birth is My address is 1450 NE Loop 820 Fort Worth TX 76106 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarranr County, State of Texas on the 17 day of July 20 24 (month) (year) Sign e of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.d378aba0 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Kirby Smith Machinery, Inc. Subject of the Agreement: Contract 62141 Renewal 2 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ CSC 62141 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 07/01 /26 If different from the approval date. Expiration Date: 06/30/27 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.