HomeMy WebLinkAbout025155 - Construction-Related - Contract - Wade & Associates, Inc.� � i
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CITY SECRETARY J �`�
CONTRACT NO. �
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Wade &
Associates, Inc., (the "ENGINEER"), for a PROJECT generally described as: Main C1C46
Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 6, Contract 2),
Part 14.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment �'
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will be
paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving seven (7) days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension of
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services.
Article 1V
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants perForming the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT
cost and/or execution. These conditions and cost/execution effects are not
the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity
of their obligations, duties, and responsibilities, including, but not limited to,
all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in a
manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER be
construed as requiring ENGINEER to make exhaustive or continuous on-
site inspections to discover latent defects in the work or otherwise check
the quality or quantity of the work on the PROJECT. If, for any reason, the
ENGINEER should make an on-site observation(s), on the basis of such
on-site observations, if any, the ENGINEER shall endeavor to keep the
CITY informed of any deviation from the Contract Documents coming to the
actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
. control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or qualify of performance by third parties; quality, type, management,
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or direction of operating personnel; and other economic and operational
factors that may materiaily affect the ultimate PROJECT cost or schedule.
Therefore the ENGINEER makes no warranty that the CITY's actual
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PROJECT costs, financial aspects, economic feasibility,
not vary from the ENGINEER's opinions, analyses,
estimates. �
Construction Progress Payments
or schedules will
projections, or
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
Minority and Woman Business Enterprise (MNVBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance
13471, the City has goals for the participation of minority business enterprises and
woman business enterprises in City contracts. Engineer acknowledges the M/WSE
goal established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of time
of not less than three (3) years.
Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right
to examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
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provided adequate and appropriate work space in order to conduct audits
in compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect�that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGlNEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits which are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on
a split limits basis). Coverage shall be on any vehicle used in the course of the
PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
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(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverages
specified according to items section K.(1) and K.(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of canceltation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto ENGINEER's
insurance policies. Notice shall be sent to the respective
Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(fl Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must
be also approved. Dedicated financial resources or letters of credit
may also be acceptable to the City. ,
(g) Applicable policies shail each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(I) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY. •
(j) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
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PROJECT contract with the CITY unless such coverage is provided
the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(I) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make- disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation ac#ivities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
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design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Faciiities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financia! advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment D.
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E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect any
tax to fund this indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants,
or asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
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(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
J.
K.
CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate
of insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
Litigation Assistance
litigation undertaken or defended by the CITY. In the
services of the ENGINEER, this AGREEMENT shall
agreement will be negotiated between the parties.
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
Changes
event CITY requests such
be amended or a separate
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A.
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Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
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be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C.
Force Majeure
The ENGINEER is not
by acts of God, strikes,
the ENGINEER.
responsible for damages or delay in perFormance caused
lockouts, accidents, or other events beyond the control of
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Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance with five (5) days of written notice and diligently
complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services; .
c) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
E.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and subcontractors
in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the ofher party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence fior limitations of liability and sole negligence for indemnification.
Parties means the CITY and the ENGINEER, and their officers, employees,
agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If inediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Gonstruction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
than $50,000, exclusive of attorney's fees, costs and expenses, will be
final, judgment may be entered thereon in any court having jurisdiction, and
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will not be subject to appeal or modification except to the extent permitted
by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If
litigation is filed by either party within said ninety (90) day period, the award
shall become null and void and shall not be used by either party for any
purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. sh�ll survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C- Amendments to Standard Agreement for Engineering Services
ATTEST:
Gloria Pearson
City Secretary
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Contract Authorization
$�to-�q
Date
APPROVED AS TO FORM
AND LEGALITY
CITY OF FORT WORTH
.
By:
Mike Groomer
Assistant City Manager
vi.
APPROVED
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A. Douglas Rademaker, P.E. �
Director, Engineering Department
WADE & ASSOCIATES, INC.
ENGINEER
Assistan � Attorney
MC1 C4B-PT14
By: ���� �
ark G. Wade, P. E.
President
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ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarificatrons, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between fhe
Supplemental Scope of Services and the Genera/ Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services. "
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Reiating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
-1-
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on �reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
-2-
10) Conceptuai Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
-� The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost. - .
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Pians and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and acceptability
of prospective constructors, subcontractors, and suppliers. When substitution prior to the
award of contracts is allowed by the bidding documents, the Engineer. will advise the
owner as to the acceptability of alternate materials and equipment proposed by the
prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
-4-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations a�d clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer �shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
-5-
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Main CIC4B Drainage Area
Sanitary Sewer System Rehabilitation and Improverrients
(Group 6, Contract 2), Part 14
Water Project No. PW53-060530175560
Sewer Project No. PS46-070460410230, DOE No. 2603
PHASE 1- DESIGN SERVICES: SEWER PIPELINE REHABILITATION AND WATER MAIN
• IMPROVEMENTS
The follovving is a clarifica#ion of the #asks that the ENGINEER wiil perform under ATTACHMENT
"A". Work under this attachment includes replacement of approximately 4,857 feet of small-
diameter sanitary sewers lines and partial sanitary sewer rehabilitation and 4,138 feet of small-
diameter water lines in Basin M-C1C4B. Upon receipt of Notice to Proceed, the Ef�GINEER will
perform the following tasks:
PART A — PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspec#s of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Research of Rehab History
\ The ENGINEER will conduct a cursory review of completed sanitary sewer
�,i-i
replacement and rehabilitation work in the M-C1 C4B Drainage Area. This will
include discussions with various CITY departments, and coordination with local
consultants engaged in past and current sanitary sewer improvement projects.
Interviews will also be conducted with staff in the Field Operations Division. The
research data will be compiled and mapped to avoid potential duplication of work
proposed under this contract. •
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if appli�able, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjus#ments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGINEER shall host, attend and participate in monthly progress meetings as
requested by the City. The ENGIENER shall submit a progress schedule after the
design contract is fully executed. The schedule shall be updated and submitted to
� the CITY along with monthly progress report as required under Attachment B of
the contract.
b. ENGINEER will prepare a quarterly newsletter detailing the status of the project for
distribution to the affected Neighborhood Association. The newsletter will be
reviewed and approved by the City prior to distribution.
PART B- CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information that will be needed for use by the
��. ENGINEER in design and preparation of plans for the project. Information
EA1-2
gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location and
buried utilities, structures, and other features relevant to the final plan
sheets. For sewer lines located in alleys or backyards, ENGINEER will
obtain the following:
Obtain permission for surveying through private properry.
Locate horizontal and vertical alignment of utility lines. Tie improvements,
trees, fences, walls, etc., horizontally along rear lines in an approximately
20' wide strip. In addition, locate all rear house corners and building corners
in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-20' scale.
Obtain permission for surveying through private properry. Locate horizontal
and vertical alignment of utility lines. The improvements, trees, fences,
walls, etc., horizontally along rear lot lines in an approximately 20' wide
strip. In addition, locate all rear house corners and building corners in
backyards. Compile base plan from #ield survey data at 1" = 20' horizQntal
and 1" = 4' vertical scale.
b. Engineer Will Provide The Following Information
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital #ormat compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profile,
legal descrip#ions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format. All
drawing files shall be provided in AutoCad (DWG or DXF) format (currently
Release 12), or as otherwise approved in writing by the CITY. All data
collected and generated during the course of the project shall become the
properry of the CITY. �
The minimum information to be provided in the plans shall include the
following: ,
��.
EA1-3
1. A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identify (Existing City Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and
a referred bearing base. Z coordinate on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the
South curb line of North Side Drive at the East end of radius at
the Southeast corner of North Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
same coordinate system, as the Control.
4. No less than two horizontal control points, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii Public Notification
Prior to conducting design survey, ENGINEER will notify affected residents of the
project in writing. The notification letter shall be on company letterhead and shall
include the following: project name, limits, DOE project no., Consultant's project
manager and phone no., scope of survey work and design survey schedule. The
letter will be reviewed and approved by the City prior to distribution.
iii Conceptual Design Summary fteport
a. A design summary report shall be submitted to City 30 days after Notice to
Proceed Letter is issued.
b. Based on information contained in the ENGINEER's Report of the Sanitary
Sewer Evaluation Survey of the M_C1 C4B Drainage Area, the ENGINEER
. shall prepare a brief letter report including location maps of all line
replacements and point repairs and submit to the CITY. Four (4) copies of
���,, the design summary report shall be submitted.
EA1-4
2. Preliminary Engineering
Upon approval of Part B, Section 2, ENGINEER will prepare preliminary construction plans
as follows:
a. Overall sanitary sewer and water layout sheets and an overall easement
layout sheet(s).
b. Preliminary project plans and profile sheets which show the following:
Proposed water and/or sanitary sewer plan/profile and recommended pipe
size, fire hydrants, water service lines and meter boxes, gate valves,
isolation valves and all pertinent information needed to construct the
project. Legal description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan view.
c. For sewer lines, pipelines schedule for point repairs, rehabilitation and
replacement will be located on the base sheets prepared from survey
information gathered under Part B, Section 2. Conflicts shall be resolved
where pipelines are to be rehabili#ated on the same line segment. Base
sheets shall reference affected or adjacent streets. Where open-cut
construc#ion is anticipated, below and above ground utilities will be located
and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the plan and
profile sheets. ENGINEER will coordinate with utility companies.and the
City of Fort Worth to determine if any future improvements are planned
that may impact the project.
e. The ENGINEER shall make provisions for reconnecting all water and/or
wastewater service lines which connect directly to any main being
replaced, including replacement of existing service lines within City right-
of-way or utility easement. When the existing alignment of a water and
sanitary sewer main or lateral is changed, provisions will be made in the
final plans and/or specifications by the ENGINEER to relocate all service
lines which are connected to the existing main and connect said service
lines to the relocated main.
f. The ENGINEER will prepare standard and special detail sheets for water
- line installation and sewer rehabilitation or replacement that are not
`�,, � already included in the D-Section of the City's specifications. These may
EA1-5
include connection details between various parts of the project, tunneling
details, boring and jacking details, waterline relocations, details unique to
the construction of the project, trenchless details, and special service
lateral reconnections.
g. Private Sector Rehabilitation (NOT APPLICABLE) •
Evaluate private sector alternatives including cleanout repair/replacement,
lateral point repairs, and lateral replacement. ENGINEER will provide
copies of the field inspection forms in the construction documents.
ENGINEER shall not prepare detailed plans for repair of private sector
defects. The ENGINEER also assumes no responsibility for the accuracy of
service cleanouts and lateral locations since the appearance of smoke
does not pinpoint the exact location of service cleanouts and laterals.
g. New Manhole Construction Locations (NOT APPLICABLE)
Provide map showing location of new manhole construction at the end of
existing sewer segments, 90 degree bends, or tee connections. Sufficient
data i.e. coordinates shall be provided to allow for construction and staking
of the manholes. Easement or right-of-entry agreements shall be prepared
and delivered �o the City. The contract documents shall specify that it is the
Contractor's responsibility to coordinate utility location, etc. for manhole
construction. A total of new manholes to be construction is
anticipated.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommended for
approval by the City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry
will be in conformance with "Submittal of Information to Real Property for
Acquisition of Propert�i'.
..�
EA1-6
k. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department, Department
of Engineering, and other CITY departments, public utilities, private utilities,
private utilities and government agencies to determine the approximate
�ocation of above and underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans #o the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
I. Preliminary construction plan submittal
k. Preliminary plans and specifications shall be submitted to City with the
Conceptual Design Summary Report.
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) sets of specifications and contract
documents to CITY for review. Generally, plan sheets shall be
organized as follows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER
shall assist City in selecting the feasible and/or economical
solutions to be pursued.
m. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
�,, proceed with Final Design for Final Review.
�i-�
,
n. Public Meeting (NOT APPLICABLE)
After the preliminary plans have been reviewed and approved by the City,
ENGINEER shall prepare exhibits along with an invitation letter and attend
public meeting to help explain the proposed project #o residents. The CITY
shall mail the invitation letters.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after
approval of Part B, Section 4.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets of plans and construction contract
documents within 15 days of CITY's final approval. Plan sets shall be used
for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTAfVCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty (40) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential bidders.
Proposal will be delivered in electronic format.
..�
�l-s
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to the
DOE by prospective bidders.. Engineer shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening develop bid tabulations in �
hard copy and electronic format and submit four (4) copies of the bid tabulation.
c. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
0
.,�`
EPai-9
ATTACHMENT `B"
COMPE3�iSATION AND SCHEDULE
Main C1C4B Drainage Area
Sanitary Sewer System Rehabilitation and Improvements
(Group 6, Contract 2), Pazt 14
Water Project No. PW53-060530175560
Sewer Project No. PS46-07046041230, DOE No. 2603
I. Compensation
A. The ENGIIVEER shall be compensated a total lump sum fee of $67,205.00 as summarized on
Eachibit "B-3A-1". Payment of the total lump sum fee shall be considered full compensation for the
services described in Exhibit "A-1" for all labor, materials, supplies and equipment necessary to
complete the project.
B. The ENGINEER shall be paid in � partial payments, as described in Exhibit "B-1", Section 1-
Method of Payment.
II. Schedule
A. Design shail be completed 90 days after the City issues a Notice to Proceed Letter.
.`
EB1-1
EXHIBIT "B-1"
(SUPPLEMENT TO EXHIBIT "B")
Main C1C4B Drainage Area
Sanitazy Sewer System Rehabilitation and Improvements
(Group 6, Contract 2), Part 14
Water Project No. PW53-060530175560
Sewer Project No. PS46-07046041230, DOE No. 2603
I. Method of Payment
The ENGINEER shall be paid the three partial payments as outlined below. The ENGINEER shall be paid for a
total of three partial payments upon the receipt of an invoice for each partial pay requests from the ENGINEER.
The ENGINEER shall be paid within 30 days of the receipt of the invoice.
The partial payments shall be paid as follows and summarized in the table below:
Partial Payment Number 1, which shall be equivalent to 60% of the total lump sum fee, shall be payable after
City approval of Preliminary Construction Plan submittal per Exhibit "A-1", Part B, Section 2.
Partial Payment Number 2, which shall be equivalent to 95% of the total lump sum fee, less previous payments,
shall be payable after City approval of Final Engineering Plan submittal per Exhibit "A-1", Part B, Section 3.
Partial Payment Number 3, which shall represent the balance of the earnings, less previous payments, shall be
payable after the Pre-construction Meeting for the project has been conducted.
Partial Payment
Payment 1
Payment 2
Payment 3
Total
II. Progress Report
Description
Preliminary Design Plans & Specs
Final Plans and Specs
Pre-Construction Assistance
Fee ($)
40,323.00
23,521.75
3,360.25
$6i,205.00
% of Total
Fee ,
60.0
35.0
5.0
100.0
A. The ENGINEER shall submit to the designated representatives of the Director of Engineering and [he
Director of the Water Department, monthly progress reports covering all phases of the design by the 15th of
every month in the format required by the CITY. If the ENGINEER fails to submit the monthly report by
the 15th of the month, a rime charge shall be made for each working day thereafter, not as a penalty but as
liquidated damages. The E1�GINEER shall pay liquidated damages of Two Hundred Dollars ($200.00) per
day for non-compliance.
B. If the ENGINEER determines in the course of completing the M-C1C4B Drainage Area Sanitary Sewer
System Rehabilitation and Improvements (Group 6, Contract 2), Part 14 design drawings and specifications
that the construction cost estimate outlined in Exhibit "B-3A" in the amount of $777,445 will be exceeded
whether by change in the scope of the project, increased costs or other conditions, the ENGINEER shall
immediately report such fact to the CTTY and shall suspend all work hereunder.
�,
EB 1-2
EXHIBIT "B-2"
(SUPPLEMENT TO EXHIBIT "B")
HOURLY RATE SCHEDULE AND MISCELLANEOUS CHARGES
Fox
THE CITY OF FORT WORTH
WADE & ASSOCIAT'ES, INC.
Consulting Engineers
Fort Woxth, TX
Employee Classifrcation Hourly Rate
Princ. .p m � ...........................
i a1 E ........................................................................................... $ 11 . 7
SeniorEngineer (PE) ............................................................................................................100.79
ProjectEngineer .....................................................................................................:............... 78.48
StaffEngineer ......................................................................................................................... 64.82
Programr�er/Analyst ............................................................................................................. 63.83
ComputerProgrammex ..............................................................................:............................. 47.84
SeniorOffice Technician ....................................................................................................... 60.94
OfficeTechnician ................................................................................................................... 47.84
SeniorField Technician ......................................................................................................... 55.06
Field Technician/Inspector ..........................................................................:....................... 42.85
AssistantField Technician .................................................................................................... 33.86
Part-Time Field Technician .................................................................................................. 19.09
Clerical...................................................................................................................................... 39. 63
OfficeAssistant ...................................................................................................................... 28.75
�Miscellaneous Char�es
Subsistence At Cost
Rat�
CompanyField Vehicle ................................................................................................$ 0.40/mile
Company Passenger Vehicle .............................................................. $ /
........................ 0.35 mile
Commercial Transportation ......................................•........................................................ At Cost
Supplies/Materials ............................................................................................................... �t Cost
EquipmentReental .............................................................................................. Commercial Rate
Printing/Reproductions .................................................................................... Commercial Rate
Copies.............................................................................................................................. $ 0.10 each
Telephone......................................................................................................................... At Cost
AtCost Fax ................................................................................................................... $ 0.50 each
The Hourly Rates outlined above xeflect a multiplier of 3.0. The above miscellaneous charges
shall be limited to reasonable and customary charges for these items. Billing by Wade &
Associates, Inc. will be prepared each billing period in which services have been xendered.
I�ments are to be made within 30 days from the date of invoice. Each billing period is one
month in duration. This rate schedule is effective until Decembex 31, 1999 at which time all rates
shown are subject to change.
EB 1-3
Exhibit B - 3
LETTER OUTLINING DESIGN FEE
Mains M-C1C4B Drainage Areas
Sanitary Sewer System Rehabilitation and Improvements
(Group 6, Contract 2) Part 14
Water Project No. PW53-060530175560
Sewer Project No. PS46-070460410230, DOE No. 2603
20 July 1999
Mr. Tony Sholola, P.E.
Integrated Wet Weather Program
Engineering Department
811 Lamar, Suite 310
Fort Worth, Texas 76102
RE: Design Fee Summary and IVbWBE Participation Plan
M-C1C4B Drainage Area (Group 6, Cnntract 2) Pazt 14
Water Project No. PW53-0605301T5560
Sewer Project No. PS46-070460410230, DOE No. 2603
Dear Mr. Sholola:
We appreciate the opportunity to present this proposal for ydur consideration. The following represents
our fee estimate for the scope of services included in Parts B through C. In addition, we have secured
commitments from two M/WBE subconsultants, Gorrondona & Associates, Inc. and Jim's Reprographics,
to provide survey assistance (easement preparation) and normal printing services, respectively, to Wade &
Associates on this project. We propose to complete the work in accordance to the following fee schedule.
Pazt B— Preliminazy Plans and Specs $ 33,468.00
Part B— Final Plans and Spe�s 19,523.00
Part C— Pre-Construction Assistance 2,789.00
Subtotal � $ 55,780.00
M/WBE Subconsultant Fees (17.0°l0) $11,425.00
TOTAL NOT-TO-EXCEED $67,205.00
A further br�eaktiown of fees to be provided by our M/WBE parmers for this project is as follows:
Gorrondona & Associates, Inc.
Jim's Reprographics
Total
$ 6,325.00
$ 5,100.00
$11,425.00
If you have any questions or need additional information, please don't hesitate to call me.
.�\
Consulting Engineers
213 South Jennings Avenue cc: Mr. Mark Wade, P.E., President
fort Worth, Texas 76104
8 1 7• 3 3 5• 2 8 7 9
FAX 817•335•1729
WADE ASSOCIATES, INC.
hris Broo .
Project Manager
� ;.
Exhibit "B-3A"
(Supplement to Exhibit "B")
Construction Estimate
Phase la - Waterline Replacement
Phase Ib - Pipeline RehabilitatioNReplacement
M-C1C46 Drainage Area; (Group 6, Contract 2) Part 14
P W53-060530175560
PS46-070460410230
DOE No. 2603
Type of Construction
Waterline Replacements (LF)
Pavement Overlay (SY)
Replace/Rehab (LF)
Trenchless (LF)
Rerouted Pipe (LF)
Point Repairs (EA)
Service Lateral Repair (EA)
Uncapped Cleanout Repair (EA)
Total Construction Estimate":
Quan.
4138
5325
4,132
0
725
0
0
0
8,995
$/unit
60
10
95
125
115
2,000
1,000
350
81
" Note: Quantiry includes oniy Water & Sewer Footage
WADE ASSOCIATES, INC.
Exhibit "B-3A-1"
Phase: la & Ib
Project: Waterline Replacement & Sewer Pipeline Rehabilitation
Basin M-C1C46 Drainage Area
Ref: TCEC/TSPE Design Curve (1992)
� Curve: A
Construction Estimate:
Design Curve %
Est.
$248,280
$53,250
$392,540
$0
$83,375
$0
$0
$0
$777,445
Fee Calculation
$777,445
7.50%
Basic Design Fee:
Special Services:
Monthly Meetings $2,016
Consultant Coordination $808
Surveys
Survey Admin. Costs (10%) $633
ROW Preparation:
Perm Easements $6,325
Temp Easements $675
Right-of-Entry Permits $450
Pavement Overlay Estimate $416
Printing/Reproductions $5,100
Dyed-Water Testing N/A
Const Assist Services $1,220
Total of Special Services:
Total Fee (Basic + Special Services):
Water Design Fee = '
Sewer Design Fee =
$49,562
$17,643
$67,205
$21,462
$45,743
7/20/99
EXHIBIT "C"
CHANGED AND AMENDMENTS TO STANDARD
AGREEMENT AND ATTACHIVIENT "A"
No modifications to the STANDARD ENGINEERING CONTRACT were necessaz� for this project.
`�,
0
�,,.
EXHIBIT "D-1"
Project Schedule - Table of Target Dates
Sanitary Sewer System Rehabilitation and Improvements
Main CIC4B Drainage Area -(Group 6, Contract 2), Part 14; PS46-070460410230, DOE 2603
WORK TASK DESCRIPTION
Part A - Conceptual Design
1. Inihal Data Collection
3. Monthly Progress Meetings
Part B- Const Plans and Specs
1. Preliihinary Plans & Specs
2. Final Design for Final Review
Part C - Pre-Construction Assist �
1. Administratio�u
* Number of Days
5 =1 working week
20 =1 working month
START
PROJECTED
I+'INISH
DURATION*
N/A
7/26/99
7/26/99
9/6/99
11/1�99
N/A
11/26/99
8/27/9�
10/29/99
12/3/99
90
25
a6
25
ACTUAL
START FINISH DURATION*
Date: 7/9/99
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� � City of Fort T�'orth, Texas
A ar And aunc�l C,am�un�cAt�an
��'J � C
DATE REFERENCE NUMBER LOG NAME PAGE
8/10/99 **C-17571 I 30PART14 I 1 of 2
SUBJECT ENGINEERING AGREEMENT WITH WADE & ASSOCIATES, 1NC. FOR MAIN C1C4B
DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND
IMPROVEMENTS (GROUP 6, CONTRACT 2) PART 14
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with Wade & Associates, Inc. in the amount of $67,205 to prepare plans and specifications
for Main C1 C4B Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 6,
Contract 2), Part 14.
DISCUSSION:
The engineering services to be performed under this agreement consist of preparing plans and
specifications for the replacement of approximately 8,900 linear feet of water and sanitary sewer mains.
The project is part of the City's Integrated Wet Weather Wastewater Management Program to comply
with an administrative order from the US Environmental Protection Agency to eliminate sewer overflows
from the City's wastewater collection system.
The project is generally bound on the north by the Trinity River, on the south by West Berry Street, on
the east by South Main Street and on the west by South University Drive._
Wade & Associates, Inc. proposes to perform the design work for a lump sum fee of $67,205. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
Wade & Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 17%
M/WBE participation. The City's goal on this project is '17%.
The project is located in COUNCIL DISTRICT 9, Mapsco 76 and 77.
In addition to the contract amount, $3,500 is required for project management by the Department of
Engineering.
City of Fort Wo�th, Texas . �
���yar And Caunc�l Can�mun�cAt�an
DATE REFERENCE NUMBER LOG NAME PAGE
� 8/10/99 **C-17571 I 30PART14 I 2 of 2
SUBJECT ENGINEERING AGREEMENT WITH WADE & ASSOCIATES, INC. FOR MAIN C1C4B
DRAI�NAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND
IMPROVEMENTS (GROUP 6, CONTRACT 2) PART 14
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of
the Commercial Paper-Sewer Fund and the Water Capital Project Fund.
MG:j
Submitted for City Manager's
Office by:
Mike Groomer 6140
Originating Department Head:
A. Douglas Rademaker
Additional Information Contact:
A. Douglas Rademaker
I FUND
� (t�>
�
6157 I (from)
I PS46
PW53
6 ] 57 ,,
ACCOUNT I CENTER I AMOUNT I CITY SECRETARY
�PP�OVEfl
Vi 4 � ���#°�1.���
531200 070460410230 $45,743.00 � A(Jt� �� 1999
531200 060530175560 $21,462.00
i �� ���J
IC:t�j Cc.e.�-nt+�rT+ n? oF.n
Citp of Fort VL�orth, Te n���
.
City of For�t Worth, Texas
n►�Ayar And Caunc�l Cammun�cAt�an
DATE REFERENCE NUMBER LOG NAME PAGE
8/10/99 **C-17571 30PART14 I 1 of 2
SUBJECT ENGINEERING AGREEMENT WITH WADE & ASSOCIATES, INC. FOR MAIN C1 C46
DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND
IMPROVEMENTS (GROUP 6, CONTRACT 2) PART 14
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering
agreement with Wade & Associates, Inc. in the amount of $67,205 to prepare plans and specifications
for Main C1 C4B Drainage Area Sanitary Sewer Systerr� Rehabilitation and Improvements (Group 6,
Contract 2), Part 14.
DISCUSSION:
The engineering services to be performed under this agreement consist of preparing plans and
specifications for the replacement of approximately 8,900 linear feet of water and sanitary sewer mains.
The project is part of the City's Integrated Wet Weather Wastewater Management Program to comply
with an administrative order from the US Environmental Protection Agency to eliminate sewer overflows
from the City's wastewater collection system.
The project is generally bound on the north by the Trinity River, on the south by West Berry Street, on
the east by South Main Street and on the west by South University Drive.
Wade & Associates, Inc. proposes to perform the design work for a lump sum fee of $67,205. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
Wade & Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 17%
M/WBE participation. The City's goal on this project is 17%.
The project is located in COUNCIL DISTRICT 9, Mapsco 76 and 77.
In addition to the contract amount, $3,500 is required for project management by the Department of
Engineering.
City of For�t Worth, Texas
�1►�Ay�r Ar1d -�aunc�l C��mmun�cAt�an
DATE � REFERENCE NUMBER LOG NAME PAGE
8/10/99 **C-17571 I 30PART14 I 2 of 2
SUBJECT ENGINEERING AGREEMENT" WITH WADE & ASSOCIATES, INC. FOR MAIN C1C4B
'DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND
IMPROVEMENTS (GROUP 6, CONTRACT 2) PART 14
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of
the Commercial Paper-Sewer Fund and the Water�Capital Project Fund.
MG:j
Submitted for City Manager's
Office by:
Mike Groomer
Originating Department Head:
A. Doug(as Rademaker
Additional Information Contact:
6140
G157
I FUND I ACCOUNT I CENTER I AMOUNT
� (t�)
�
I (from)
PS46 531200 070460410230 $45,743.00
PW53 531200 060530175560 $21,462.00
CITY SECRETARY
ApPROWED
crrY cau�c�-
AIIG 10 1999
L ��
Citp Sscretary of tha
City of Fart Wos�+ Texas
A. Douglas Rademaker 6r57