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HomeMy WebLinkAbout025163 - Construction-Related - Contract - Chiang, Patel & Yerby, Inc.C4N R C Na Y�� I C�,� City Secretary Contract No. 24499 AMENDMENT NO. 1 TO ENGINEERING AGREEMENT WITH CITY OF FORT WORTH AND CHIANG, PATEL � YERBY, INC. FOR WATER DEPARTMENT EMERGENCY RESPONSE PLAN STATE OF TEXAS COUNTY OF TARRANT WHEREAS, on December 1, 1998, the City of Fort Worth, the "Cit�', and Chiang, Patel & Yerby, Inc., the "Engineer", made and entered into City Secretary Contract No. 24499 which was duly authorized by the City Council by M&C C-17171 on December 1, 1998, and WHEREAS, the "City" and "Engineer" desire to amend City Secretary Contract No. 24499. NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That the City of Fort Worth, a municipal corporation situated in Tarrant County, Texas, acting herein by and through its duly authorized City Manager, hereinafter called "City", and Chiang, Patel & Yerby, Inc., acting herein by and through its duly authorized President, hereinafter called "Engineer", hereby make and enter into the following agreement: ARTICLE VII - ATTACHMENT "E" AMENDMENT TO SCOPE OF SERVICES INCLUDING DROUGHT RESPONSE AND CONSERVATION PLAN REVISIONS, SECURITY EVALUATION FOR THE WATER TREATMENT FACILITIES, AND ADDITIONAL WORK ASSOCIATED WITH PREVENTION PROGRAM MANUALS This amendment to the Attachment "A" Scope of Services for the Emergency Response Plan for the City of Fort Worth Water Department adds additional task items which provide: 1) amendments to the City's existing Drought Response and Conservation Plans; 2) a security evaluation for the water treatment facilities; and 3) additional work relating to the Prevention Program Manual. J U'�����`%�1� 1�='�s��:, ��1�c��ii C 6� ��'G��"'� G,� l"��'y�(`�?�c,iifG-� ",r ,.i � uJ:J:�_�:''iil� Pµ,:����10 T:IPROJECTS\CFW9826\CORR\FfWPLAN2.WPD „E" -1 August 3, �999 Basic Services Task items A. DROUGHT RESPONSE AND CONSERVATION PLAN REVISIONS The amendments are required by Senate Bill 1 provisions. Submittal to the State is required by September 1, 1999. Task E-A1 Document Review Review the City of Fort Worth's current water use control documents including: March 1989 Water Conservation and Drought Contingency Plan Undated Emergency Water Management Plan Water Conservation Ordinance Water and Sewer Code Applicable portions of the Plumbing Code Non-Essential Use Code Leak Detection Program Fee Structure Customer City Contracts Reservoir Management Documents Public Education Documents City Conservation Goals (if available) The review shall summarize document contents and compliance with current requirements. DELIVERABLE: DOCUMENT SUMMARY Task E-A2 Coordinate with Tarrant Regional Water District Coordinate with the Tarrant Regional Water District (TRWD) with respect to their June 1998 Water Conservation and Emergency Demand Management Plan and subsequent updates. Coordinate triggers for emergency water situations as well as conservation goals and measures with TRWD. Summarize the current document including proposed document changes. Note areas not complying with the current requirements. DELIVERABLE: DOCUMENT SUMMARY Task E-A3 Coordinate with Other Local Major Water Suppliers Plans requiring public participation for success must consider that the media in our area is shared considerably. In light of this fact, coordinate plans developed under this Scope with other major water suppliers in our area including entities such as TRWD (see Task E2), City of Dallas, City of Denton, Trinity River Authority, Arlington and Upper Trinity Regional Water District. Coordination with these entities for certain levels of drought response are necessary to minimize public confusion and irritation. Coordination will consist of document review and correspondence or meetings during plan development. T:IPROJECTS�CFW9B261CORR1F7WPUW2.WPD ��E�� � 2 August 3, 1999 Task E-A4 Coordinate with Region C Planning Group To assure plan(s) are coordinated with the Regional Planning Group, Engineer will attend Regional Planning Group meetings as necessary, submit plans and discuss plans with the Group Consultant prior to submission to the City Council for approval. Engineer will document coordination through meeting summaries and correspondence. DELIVERABLE: MEETINGS/CORRESPONDENCE Task E-A5 Public Involvement Current rules require public involvement. Involve public through public meetings currently scheduled for July 20 and 22 and August 5 and 9. In each public meeting, present a summary of the requirements for the plans, a summary o# the work done, and a summary of the draft plans. Public input will be requested. Document public involvement for inclusion with the plans submitted to the State. DELIVERABLE: PRESENTATION MATERIALS AND PRESENTATION DOCUMENTATION FOR PUBLIC INVOLVEMENT Task E-A6 Revision/Development of Plan(s) Develop plans in accordance with Title 30 Texas Administrative Code Chapter 288. Subchapter A requires Water Conservation Plan development and Subchapter B requires Drought Contingency Plan development. These may be developed as one document and must be adopted by the City Council prior to submission. . Task E-A5 involves compiling data collected and analyzed under previous Tasks, developing new plan(s) (or revising old - to be decided at start of project or at the direction of the City Project Manager), submission of draft for review and comment, and incorporation of comments and notes. Because the Plans may require some changes to the City's current Ordinances a summary of how the Ordinances are impacted and suggested changes will be submitted. DELIVERABLE: PLAN(S) FOR SUBMISSION TO CITY COUNCIL SUMMARY OF SUGGESTED ORDINANCE CHANGES Task E-A7 Submission of Plan(s) to the State Compile plan(s) in appropriate format(s) for submission to the State. DELIVERABLE: COMPILED PACKAGE FOR STATE SUBMITTAL Probable Cost For Drought Response and Conservation Plan Revisions Task Task E-A1 Task E-A2 Document Review Coordinate with Tarrant Regional Water District Probab/e Cost $5, 775 $1,433 T:�PROJECTSICFW9826�CORR\FTWPUW2.WPD ��E" - 3 August 3, 1999 Task E-A3 Task E-A4 Task E-A5 Task E-A6 Task E-A7 Total Coordinate with Other Local Major Water Suppliers Coordinate with Region C Planning Group Public Involvement Revision/Development of Plan(s) Submission of Plan(s) to the State $2,593 $1,879 $2,655 $9, 395 $750 $24,480 B. SECURITY EVALUATION FOR THE WATER TREATMENT FACILITIES Purpose of this evaluation is to review existing security procedures and recommend additional improvements or procedures at the water treatment plants. Task E-B1 Meetings Meet with City of Fort Worth Water Department management and plant personnel to document current security procedures for each facility. City personnel's opinion of existing security and possible remedies will also be documented. DELIVERABLE: MEETINGS/CORRESPONDENCE Task E-B2 Evaluation of Perimeter Fencing Engineer will perform a site reconnaissance at each facility that will include walking around the fencing perimeter to determine if repairs are required and if gaps exist. After observing existing conditions, Engineer will evaluate improvements and develop probable costs for the repairs and/or improvements. Engineer will prepare a drawing for each facility showing extent and type of fencing at each facility. DELIVERABLE: EVf�LUATION, PROBABLE COSTS, AND DRAWING Task E-B3 Evaluation of Lighting Engineer will perform a site reconnaissance at each facility that will include walking around the facility at night with a new moon to evaluate lighting. During the reconnaissance, Engineer will measure night time light readings and determine locations that have insufficient lighting. After observing existing conditions, Engineer will evaluate improvements and develop probable costs for the repairs and/or improvements. Engineerwill prepare a drawing for each facility showing locations and types of existing and recommended exterior lighting. DELIVERABLE: EVALUATION, PROBABLE COSTS, AND DRAWING Task E-64 Evaluation of Surveillance Equipment Engineer will document existing surveillance equipment type and location. Engineer will provide recommendations for additional surveillance equipment and develop probable costs. After T:IPROJECTS�CFW9826{CORRIFTWPLAN2.WPD ��E" - 4 August 3� � 999 completing the evaluation, Engineer will prepare a drawing for each facility showing locations of existing and proposed surveillance equipment. DELIVERABLE: EVALUATION, PROBABLE COSTS, AND DRAWING Task E-B5 Evaluation of Gate and Entry Procedures Engineer will review and document existing gates and entry procedures at each facility. After performing the initial review, Engineer will develop recommendations for upgrading gates and revising entry procedures. Entry procedures and gate operation scenarios will be based on a minimum of three different levels of security. Engineer will include methods on how to determine which level of security is appropriate and how to implement the procedures. DELIVERABLE: EVALUATION, PROBABLE COSTS, AND DRAWING Task E-66 Findings and Recommendations Report Engineer will provide a comprehensive report discussing evaluations and recommendations developed in Tasks E-61 through E-64. The report will include drawings and probable costs for each task. Engineer will provide draft and final copies of the report. DELIVERABLE: DRAFT REPORT AND FINAL REPORT Probable Cost For Security Evaluation for the Water Treatment Facilities Task Task E-B1 Task E-B2 Task E-B3 Task E-64 Task E-B5 Task E-66 Total Probable Cost Meetings Evaluation of Perimeter Fencing Evaluation of Lighting Evaluation of Surveillance Equipment Evaluation of Gate and Entry Procedures Findings and Recommendations Report $1,820 $3, 580 $4,820 $4,010 $3, 800 $4, 785 $22,815 C. ADDITIONAL WORK RELATING TO THE PREVENTION PROGRAM MANUAL Task E-C1 Additional Writing for Prevention Program Manual Engineer will write introductory material for each section of the manual and provide typical forms required for compliance. The City will maintain responsibility for writing operating and maintenance procedures. Engineer will work with City personnel to develop safety information. City will provide in electronic format any additional information desired for inclusion in the manual. Engineer may reformat City's submittal for formatting consistency. T:IPROJECTS�CFW9B26\CORRIFTWPLAN2.WPD ��E" - 5 August 3� � 999 Task E-C2 Reproduction and Assembly of Prevention Program Manual Engineer will reproduce and assemble draft and final copies of each Prevention Program Manual. Probable Cost For Additional Work Relating to the Prevention Program Manual Task Probab/e Cost Task E-C1 Additional Writing for Prevention Program $14,500 Manual Task E-C2 Reproduction and Assembly of Prevention Program Manual Total I D. AUTHORIZATION $2,500 $17,000 � EXECUTED in the City of Fort Worth, this ��day of , A.D., 1 9. ATTEST: � CIT'f O FORT O T B ��Q / �/.Y B Y -�z'u,�� Y Gloria Pear�son, City Secretary Mike Groomer, Assist City Manager APP.ROVED: By �.. �:Yi,R�� . Lee C. Bradle Jr. P. Director Y, . . Water Department CHIANG, PATEL & RBY, INC. By � � Michael F. Graves, P.E. APPROVED AS TO FORM AND LEGALITY ATTEST: ✓�� Gary S einberger Assistant City Attorney Secretary C�- � 7 ..�5 Contract Authorization �' �- 99 Date � T:IPROJ ECTSICF W9B261CORRIFT W PLAN2.W PD "E"-6 August 3, 1999 City of Fort Worth, Texas �1►�Ay�� �nd Caunc�l C,an�mun�cAt�an DATE REFERENCE NUMBER LOG NAME PAGE $�3�99 **C-17565 � 60PLAN , 2 of 2 SUB.iECT AMENDMENT NO. 1 TO THE ENGINEERING AGREEME WITH CHIANG, PATEL & YERBY, INC. FOR ENGINEERING SERVICES RELATED TO DEVELOPMENT OF THE WATER DEPARTMENT EMERGENCY RESPONSE PLAN AND� OUTDOOR WARNING SYSTEM EVALUATION FISCAL INFORMATION/C�RTIFICATION: The Finance Director certifies that funds are available in the current capital budgets, as appropriated, of the Commercial Paper-Water and Sewer Funds. MG:k Submitted for City Manager's Office by: Mike Groomer Originating Department Head: Lee Bradley, Jr. Additional Information Contact: Lee Bradley, Jr. � I FUND I ACCOUNT I � (to) � 6140 � 8207 I (from) IPS46 531200 PW77 531200 8207 � CENTER I AMOUNT 070460230010 $32,147.50 060770230010 $32,147.50 � CITY SECRETARY APPROVED CITY COUNC�L AUG 3 1999 �� �� City Seczetary of the City ci Fort Wortl�,:eXas City of Fort Worth, Texas �►�Ayar Af1d Caunc�l Cammun�cAt�an DATE REFERENCE NUMBER LOG NAME PAGE $�3�99 **C-17565 60PLAN 1 of 2 SUBJECT AMENDMENT NO. 1 TO TH ENGINEERING AGREEME WITH CHIANG, PATEL & YERBY, INC. FOR ENGINEERING SERVICES RELATED TO DEVELOPMENT OF THE WATER DEPARTMENT EMERGENCY RESPONSE PLAN AND OUTDOOR WARNING SYSTEM EVALUATION �FCOMM�NDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to an engineering agreement with Chiang, Patel & Yerby, Inc., City Secretary Contract No. 24499, for engineering services related to development of the Water Department emergency response plan and outdoor warning system evaluation, increasing the total fee by $64,295 for a total of $189,070. DISCUSSION: On December 1, 1998 (M&C C-17171), the City Council authorized the execution of an engineering agreement with Chiang, Patel & Yerby, Inc. for engineering services related to development of the Water Department emergency response plan and outdoor warning system evaluation for a total fee not to exceed $124,775. The original contract included updating/development of chemical spill response plans, review and update of management programs, preparation of chemical accidental release prevention programs and risk management plans, incorporation of plans for other emergency situations, preparation of an emergency response program manual, inclusion of public participation in program development and preparation of an emergency warning system study report for the water and wastewater treatment plants. The proposed Amendment No. 1 is for the engineer to assist the City by compiling a prevention program manual for each treatment plant, by performing a security evaluation for each water treatment facility, and by revising the existing water conservation and drought contingency plan. The flrst two items are additional work that will enhance the emergency response plans. Updating of the water conservation and drought contingency plans is required by regulations that were recently revised by the Texas Natural Resource Conservation Commission. All plans in this contract requi�e the inclusion of public participation. Chiang, Patel & Yerby, Inc. is in compliance with the City's M/WBE Ordinance by committing to an additional 13% M/V1/BE participation. The City's goal on this amendment is 13%.