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Home My WebLink About057596-R4 - General - Contract - Leonard's Farm & Ranch Store, Inc.CSC No. 57596-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 30, 2026 Leonard's Farm & Ranch Store, Inc. Attn: James Vaughn 7321 Camp Bowie W Blvd Fort Worth, Tx. 76116 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 57596 ("Contract") Fourth Renewal Term (May 23, 2026 — May 22, 2027) The Third Term of the above -referenced Contract with the City of Fort Worth expires on May 22, 2026 (the "Expiration Date"). Pursuant to the underlying Vendor Services Agreement, the original Contract provided for up to four (4) one-year renewal terms after the expiration of the Initial Term. This letter will memorialize the collective desire of the parties to renew the Contract for the Fourth Renewal Term, which will begin immediately after the Expiration Date of the current term and continue for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log into PeopleSoft Purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, l Clinton Wyatt, District Superintendent 817-392-5763 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Renewal of CSC No. 57596 Page 1 of 2 IN WITNESS WH REOF, the parties hereto have executed this Agreement in multiples. City: vaira By: Dana Burghdoff (May2l, 2026 1:24:08 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 05/21 /2026 Vendor: , jap"k I/Acto tuv By: James VAughn (May 18, 202b 13:25:57 CDT) Name: James Vaughn Title: President Email: jvaughn@leonardsfarmstore.com FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: AQ .0�1L / !Li2j�1��19'/'1i BY: Teresa Thomason (May 18, 2026 15:44:41 CDT) Name: Teresa Thomason Title: Deputy Director Park & Recreation Department By: Joel McKnight (May 18, 2026 13:36:13 CDT) Name: Joel McKnight Title: Assistant Director Park & Recreation Department Approved as to Form and Legality Bv: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Clinton Wyatt Title: District Superintendent Park & Recreation Department City Secretary: Name: Hye Won Kim By: Title: Assistant City Attorney Name: Title: Contract Authorization: M&C: 22-0058 Form 1295: 2021-835088 a� FORr°a�a l °°cd��xp5aaq Jannette S. Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Renewal of CSC No. 57596 Page 2 of 2 M&C Review Page I of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 1/25/2022 REFERENCE **M&C 22- LOG NAME: NO.: 0058 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas Fo 1 H 13P 21-0136 GROUNDS MAINTENANCE MINOR EQUIPMENT JC NO SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Leonard's Farm & Ranch Store, Inc. and Lawn & Garden Warehouse for Grounds Maintenance Equipment and Supplies in a Combined Annual Amount Up to $650,000.00 for City Departments and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Leonard's Farm & Ranch Store, Inc. and Lawn & Garden Warehouse for grounds maintenance equipment and supplies in a combined annual amount up to $650,000.00 for City Departments and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Park & Recreation, Public Events, Water, Transportation & Public Works, and Fire Department approached the Purchasing Division for assistance with securing an agreement for commercial grade minor equipment and related maintenance items for grounds maintenance throughout the City on an "as -needed" basis. Purchasing staff issued an Invitation to Bid (ITB) No. 21- 0136 on August 31, 2021 with submissions due by September 16, 2021. The ITB was advertised in the Fort Worth Star -Telegram on September 1, 2021, September 8, 2021 and September 15, 2021. The City received three bids: A&B Lawn & Garden was deemed non- responsive due to not receiving 50\% or more of the evaluation points. Staff recommends awarding to the other two vendors under a multiple award because their bids provide the best value and will meet the City's needs to obtain the equipment necessary to perform grounds maintenance by City staff. AGREEMENT TERMS - Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. BUSINESS EQUITY:A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the City Department's Operating Funds to support the approval of the above http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29610&councildate=1/25/2022 4/30/2026 M&C Review Page 2 of 2 recommendation and execution of the agreement. Prior to any expenditure being incurred, the City Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Valerie Washington (6192) Tony Rousseau (8338) William Johnson (7801) Cynthia Garcia (8525) Jeff Cope (8313) ATTACHMENTS Approved Waiver 21-0127 Ground Maintenance Minor Equipment.pdf (CFW Internal) Form 1295 - Lawn and Garden Warehouse.pdf (CFW Internal) Form 1295 - Leonards Farm & Ranch Store.pdf (CFW Internal) SAMs Lawn & Garden Warehouse.pdf (CFW Internal) SAMs Leonards Farm & Ranch Store, Inc.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29610&councildate=1/25/2022 4/30/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Leonards Farm and Ranch Store, Inc. Subject of the Agreement: Please review and complete the attached renewal for CSC 57596 with Leonards Farm and Ranch Store, Inc. to provide commercial grade minor equipment and related maintenance items for grounds maintenance throughout the city. M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No @ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: May 23, 2026 Expiration Date: May 22, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No W *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If'applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.