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HomeMy WebLinkAbout064229-A1 - General - Contract - Camp Bowie District, Inc.CSC No. 64229-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 64229, A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No.19 (Historic Camp Bowie) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 64229 (First Amendment") is made and entered into by and between the CITY OF FORT WORTH (the "City"), a home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager, and CAMP BOWIE DISTRICT, INC., a Texas nonprofit corporation ("Contractor"), acting by and through its duly authorized representative. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 19, the same being City Secretary Contract Number 64229 ("Agreement"); WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items; WHEREAS, on April 28, 2026, the City Council adopted an ordinance approving a revised Fiscal Year 2025-2026 budget and five-year service plan, taking into account the budgetary adjustments; and WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan. NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and agreements contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH: A,k- By: Dianna Giordano (May 21, 2026 16:12:58 CDT) Name: Jesica McEachern Title: Assistant City Manager Date: 05/21 /2026 CAMP BOWIE DISTRICT, INC. a Texas nonprofit corporation By: Lydia Guajardo Rickard TMay 11, 2026 13 17:40 CDT) Name: Lydia Guajardo Rickard Title: Executive Director Date: 05/11 /2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: APPROVAL RECOMMENDED: �- By: ChristiCanise Simmons (May 19, 2026 17:44:56 CDT) Name: Christianne Simmons Title: Chief Transformation Officer APPROVED AS TO FORM AND LEGALITY: By: Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: 25-0821 (September 16, 2025); 26-0279 (April 28.2026) Form 1295:2025-1329465 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: C" Name: Crystal Hinojosa Title: Economic Development Manager 004 FOAT�opO City Secretary: ag= °°oy�QEx ps"` By Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit "A" City of Fort Worth Five Year Service Plan: Mid -Year Adjustment Public Improvement District No. 19 - Historical Camp Bowie FY 25126 FY 26127 FY 27128 FY 28129 FY.29130 REVENUES PID Assessments $ 551,418 $ 567.961 S 525,702 $ 500.0D0 $ 624JI00 CGFVV Payment in lieu of Service, 79.8W 41,255 42,493 42,493 43,767 COFWAssessment - - - Total Budgeted Ruvenues 3 631,315 S 604,,216 5 568.195 $ 642,493 $ 667,767 Use of Fund Batance S 79.094 S S - $ - Total Revenues 5 710�.409 5 509,216 S 5WL95 $ 642,493 667,767 EXPENSES Management Fee Beautification Safety & Security EconamIc Development Marketing & Communications Intemal Audit City Audit City Adminstrative Fee Total Budgeted Expenses Contri bution to Fund Balance Total Expense Net Change in Fund Balance Fund Balance, Beginning of Year Estimated Fund Balance. End of Year Reserve Requirement Over (Under) Reserve IFY2026 Assessment Rate zS.10 $ 110,283 $ 113.592 $ 105,140 120.000 $ 124,80.0 301.500 199.500 199,500 2138.000 208,000 77.OD0 64,500 64,500 70.950 78.045 79,500 79.500 79.500 76,450 94,095 110,50D 90.500 90,500 190,650 110,715 13.0000 13.000 13,000 14.061 14.623 6.000 3,0130 3.000 3X00 3,ODO 12.626 12-184 11,364 12.850 13,355 $ 7110,409 575,776 $ 566,W4 $ 606'961 $ 636,633 $ 33,44 C S 1,691 $ 36.532 31,134 $ 710,409 $ 609.216 S 568,195 S 642.493 667.767 S [79,094) S 33,440 S 1,691 $ 36,532 S 31,134 202.551 S 123.457 156.897 $ 158.588 195.120 123.457 $ 156.897 S 158.588 $ 195.120 226,253 95,982 941,436 101,014 106.127 106,1127 $ 27,475 S 62ASO $ 57,574 $ 8a,993 $ 120,127 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� m7_A0 N4J4:14Z[$]:I►KiZHi!I_1►ivi14 CONSENT PUBLIC HEARING: 03PID19 MIDYEAR FY26 01K SUBJECT: (CD 3 and CD 7) Adopt Ordinance Amending Public Improvement District 19 - Historic Camp Bowie Fiscal Year 2025-2026 Adopted Budget and Five -Year Service Plan; Authorize the Execution of an Amendment to the Associated Management and Improvement Services Agreement with Camp Bowie District, Inc. to Align with these Changes; and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: Adopt the attached ordinance amending Public Improvement District 19 - Historic Camp Bowie Fiscal Year 2025-2026 Budget and Five -Year Service Plan to reflect amendments associated with a mid -year review; and direct the City Secretary to record the same in the real property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; and Authorize the execution of an amendment to the associated Management and Improvement Services Agreement with Camp Bowie District, Inc. (City Secretary Contract No. 64229) to align with these changes; and Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Public Improvement District 19 - Historic Camp Bowie Fund in the amount of $79,094.00, from available, unreserved fund balance, for the purpose of funding mid -year budget adjustments. DISCUSSION: The City of Fort Worth's (COFW) FWLab Department administers the City's Public Improvement Districts (PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 19 - Historic Camp Bowie (Historic Camp Bowie PID) is managed by Camp Bowie District Inc. (CBDI). On September 16, 2025, City Council adopted Ordinance No. 27998-09-2025, approving the Fiscal Year (FY) 2025-2026 Budget, Five -Year Service Plan, Assessment Plan, and Tax Year 2025 Assessment Roll for the Historic Camp Bowie PID. Following a mid -year review of the Historic Camp Bowie PID budget, City staff, in coordination with CBDI, have identified the need to amend the FY2025-2026 budget to increase appropriations by $79,094.00. This adjustment reflects the use of available fund balance to support program enhancements. As a result, the originally projected contribution to fund balance will be reduced by $44,906.00. The expenditure adjustments are primarily attributable to increased investment in corridor beautification, including landscaping and irrigation upgrades, expanded pole banner programming, enhanced off -duty police patrol services, and expanded marketing initiatives. In addition to PID Assessments, the Downtown PID also receives funding from the following sources: (1) the City Payment In -Lieu of Services and (2) the City of Fort Worth (COFW) Assessment. The City's Payment In -Lieu of Services is a supplement to the PID budget and intended to provide for the standard level of improvements and services as comparable to what would be provided by the City for the taxpayers generally. The City of Fort Worth Payment In -Lieu http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34322&councildate=4/28/2026 5/6/2026 M&C Review Page 2 of 3 of Assessment is an allocation to the PID budget for assessments the City would pay on City -owned properties in the Downtown PID, if the City was not a tax-exempt entity. Neither of these revenue sources is changing in the current update to the Five -Year Service Plan. Revenue Adjustments: Previously Line Items to Approved Recommended Amended be Adjusted FY26 Budget Mid -Year FY26 Budget Item Adjustment Item PID Assessments $551,418.00 $0.00 $551,418.00 COFW Payment in lieu $79,897.00 $0.00 $79,897.00 of Services Use of Fund $0.00 $79,094.00 $79,094.00 Balance Totals 1 $631,315.00 1 $79,094.0011 $710,409.00 Expenditure Adjustments: Line Item Previously Approved FY26 Budget Item Recommended Mid -Year Adjustment Amended FY26 Budget Item Management Fee 1 $110,283.00 $0.0011 $110,283.00 Beautification 11 $199,500.001 $102,000.001 $301,500.00 Safety & Security 1 $63,000. 000.0011 $77,000.00 Economic Developme Marketing & Communications1 1 $79,500.001 $105,500.001 $0.0011 $5,000.0011 $79,500.00 $110,500.00 Audit 11 $13,000.001 $0.0011 13,000.00 City Administrative Fe 1 $12,626.00 $0.0011 $12,626.00 City Administrative Audit 11 Contribution to Fund Balance 11 3,000.00 $44,906.001 $ 000.0011 ($44,906.00)1 $6,000.00 $0.00 Totals 11 $6 1,315.001 $7 094.0011 $710,409.00 Upon approval of the above recommendations, the total budgeted expenses for FY2025-2026 will be $710,409.00. This mid -year adjustment will decrease the unaudited, unassigned fund balance by a total of $79,094.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and CBDI will amend the existing management contract to reflect the mid -year adjustments (City Secretary Contract No. 64229). Funding will be budgeted within the FWPID #19 — Historic Camp Bowie Fund for Fiscal Year 2026. The Historic Camp Bowie PID is located in COUNCIL DISTRICTS 3 & 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available from fund balance within the FWPID#19 - Hist Camp Bowie Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the FWPID#19 - Hist Camp Bowie Fund as appropriated. Prior to an expenditure being incurred, the FWLab Department has the responsibility of verifying the availability of funds. TO http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34322&councildate=4/28/2026 5/6/2026 M&C Review Page 3 of 3 Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Christianne Simmons (6222) Brady Kirk (8712) ATTACHMENTS 03PID19 MIDYEAR FY26 Trial Balance.docx (CFW Internal) Copy of PID 19 FY26 MY SAP 26.01.26 LGRFinal.pdf (Public) ORD.APP_03PID19 MIDYEAR FY26_A079,094.00.docx (Public) PID 19 FID Table 2026.03.04.xlsx (CFW Internal) PID 19 SAP Amendment Ord FY26.docx (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34322&councildate=4/28/2026 5/6/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Camp Bowie District, Inc. Subject of the Agreement: First Amendment to CSC 64229 FY26 Management Agreement PID 19-Camp Bowie M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64229 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/22/2026 If different from the approval date. Expiration Date: 09/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.