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Home My WebLink About063170-R2 - General - Contract - Vann/Elli, Inc.CSC No. 63170-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 29, 2026 Vann/Elli, Inc. Attn: Bonnie Davis PO BOX 1060 Joshua, TX 76058 Re: Contract Renewal Notice —2nd Renewal FY25 Guardrails and ERB Contract CSC No. 63170 Original Contract Amount: $750,000.00 The above referenced contract with the City of Fort Worth, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.vov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Clint Hoover (817) 392-6573 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 CITY OF FORT WORTH By: Name Title: A Dianna Giordano (May 21, 2026 16:23:32 COT) Jesica McEachern Assistant City Manager Date: APPROVAL RECOMMENDED: By: Lauren Prieur (May 13, 2026 11:22:12 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: FORT �aa OVo g=A �Pa*'oo o A ..Cga9�.-c oo* paanp�Xa5o4d By: Name: Jannette S. Goodall Title: City Secretary Vann/Elli, c. By: Name: onnie Davis Title: President Date: `j CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: C4*— Name: Clint Hoover Title: Engineering Manager, Transportation & Public Works APPROVED AS TO FORM AND LEGALITY: By: a= aia x 'Ma� 1s o s 11-51 5 cnT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 25-0181 Date Approved: 02/25/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 2/28/25, 4:45 PM M&C Review ACITY COUNCIL AGEND Create New From This M&C DATE: 2/25/2025 REFERENCE **M&C 25- LOG NAME: NO.: 0181 CODE: G TYPE: CONSENT PUBLIC HEARING: FORTWORT II Iry 20ON-CALL GUARDRAIL AND END -OF -ROAD BARRICADES NO SUBJECT: (ALL) Authorize Execution of a Unit Price Contract with Van/Elli Inc. in an Amount Up to $750,000.00 for Task Order Construction Services for Projects Relating to Guardrails and End -of -Road Barricades RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price contract with Van/Elli Inc. in an amount up to $750,000.00 for task order construction services for the installation of guardrail and end -of -road barricades, (City Project No. 105907), with up to two renewals for the same amount. DISCUSSION: This contract will provide for construction services on an as -needed (task order) basis for projects related to guardrail and end -of -road barricade installations. Guardrail projects include removal and installation of guardrails and end -of -road barricades to improve overall safety within the City limits of Fort Worth. The contract amount is capped at $750,000.00. The contract duration is based on the expenditure of funds and may be renewed up to two additional times under the same terms, conditions, and unit prices. The project was procured in a low bid format to determine unit prices to be paid when task orders are issued. Notice of bids was published in the Fort Worth Star -Telegram on November 13 and November 20, 2024. On December 19, 2024, two companies submitted bids: CONTRACTOR BID GSI Highway Products $184,387.50 Van/Elli Inc. $2,192,096.31 GSI Highway Products was deemed non -responsive because all bid items were not submitted. The unit prices were compared to similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit prices. Projects identified initially include: Guardrails and end -of -road barricades. The contract is paid with available City PayGo funding. This task order contract will serve current and future capital projects as needed, and a funds availability verification will be performed by the Transportation & Public Works Contract Compliance Managers prior to task order assignment. The Business Equity Division placed a 18.20\% business equity goal on this contract. Vann/Elli, Inc., submitted a Good Faith Effort (GFE) with supporting documentation, which is in accordance with the City's Business Equity Ordinance. The work will be located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY25 Guardrails and ERB project to support approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. apps.dwnet.orq/council packet/mc review. asp? ID=33046&councildate=2/25/2025 1/2 2/28/25, 4:45 PM TO M&C Review — ------------- Fund Departmentcc Aount Project Program I Activity I Budget Reference # Amount ID ID Year (Chartfield 2 --- L - --- - 1- --- - -- — --- _ - .-- Fund Department Account Project Program Activity Budget Reference # Amount ID ID - Year � (Chartfield Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Jesica McEachern (5804) Lauren Prieur (6035) Martin Phillips (7861) Shammi Rahman (8771) ATTACHMENTS 20ON-CALL GUARDRAIL AND END -OF -ROAD BARRICADES 1 fund avail.docx (CFW Internal) City of Ft Worth. 2024 Guardrail and ERB. Form 1295.pdf (CFW Internal) City of Ft Worth.2024 Guardrail and ERB.CPN1015195.Good Faith Effort Form.pdf (CFW Internal) Compliance Memo 02.05.25.pdf (CFW Internal) FID Table - Guardrail and ERB.xlsx (CFW Internal) apps.ctwnet.orq/council packet/mc review.asp?ID=33046&councildate=2/25/2025 2/2 Fund Department Account Project Program Activity Budget Reference # Amount ID ID - Year � (Chartfield Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Jesica McEachern (5804) Lauren Prieur (6035) Martin Phillips (7861) Shammi Rahman (8771) ATTACHMENTS 20ON-CALL GUARDRAIL AND END -OF -ROAD BARRICADES 1 fund avail.docx (CFW Internal) City of Ft Worth. 2024 Guardrail and ERB. Form 1295.pdf (CFW Internal) City of Ft Worth.2024 Guardrail and ERB.CPN1015195.Good Faith Effort Form.pdf (CFW Internal) Compliance Memo 02.05.25.pdf (CFW Internal) FID Table - Guardrail and ERB.xlsx (CFW Internal) apps.ctwnet.orq/council packet/mc review.asp?ID=33046&councildate=2/25/2025 2/2 FORT WORTE, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Vann/Elli, Inc. For: 2nd Renewal M&C: 25-0181 CPN: CSO: 63170 DOC#: Date: To: Name Department Initials Date Out 1. Clint Hoover TPW- Signature W 2. Anna Benavides TPW — Initials B� 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature 5. Douglas Black Legal- Signature a! 6. I Jesica McEachern ACM- Signature 7. Katherine Cenicola CSO — Initial cc 8. Jannette Goodall CSO-Signature 9. Allison Tidwell CSO-Assign CSC - 10. Tabitha Giddings TPW-Admin H. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature f'or approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Vann/Elli, Inc. Subject of the Agreement: 2nd Renewal M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.