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HomeMy WebLinkAbout064237-A1 - General - Contract - FirstService Residential Texas PID, LLCCSC No. 64237-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 64237, A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No.12 (Chapel Hill) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 64237 ("First Amendment") is made and entered into by and between the CITY OF FORT WORTH (the "City"), a home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager, and FIRSTSERVICE RESIDENTIAL TEXAS PID, LLC, a Texas limited liability company ("Contractor"), acting by and through its duly authorized representative. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 12, the same being City Secretary Contract Number 64237 ("Agreement"); WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items; WHEREAS, on April 28, 2026, the City Council adopted an ordinance approving a revised Fiscal Year 2025-2026 budget and five-year service plan, taking into account the budgetary adjustments; and WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan. NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and agreements contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. First Amendment to CSC 64237 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH: AANY(w)"A— By: Dianna Giordano (May 21, 2026 16:17:03 CDT) Jesica McEachern Assistant City Manager Date: 05/21 /2026 FIRSTSERVICE RESIDENTIAL TEXAS PID, LLC a Texas limited liability company 16gWeen Waw By: Kathleen Ward (May 11. 2026 13:03:41 CDT) Kathleen Ward President Date: 05/11 /2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: APPROVAL RECOMMENDED: r.�a_ By: Christianise Simmons (May 20, 2026 15:53:39 CDT) Name: Christianne Simmons Title: Chief Transformation Officer APPROVED AS TO FORM AND LEGALITY: �5o By: Name: Taylor Paris Title: Sr Assistant City Attorney Contract Authorization: M&C: 25-0817 (September 16, 2025); 26-0271 (April 28, 2026 Form 1295:2025-1329359 First Amendment to CSC 64237 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: � 41111'' Name: Crystal Hinojosa Title: Economic Development Manager City Secretary: pp FORTwo9�� By: Name: Jannette S. Goodall Q14ttlwi s44 Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit "A" City of Fort worth Five Year Service Plan Public Improvement District No. 6 - Park Glen FY 25126 FY 26127 FY 27128 FY 28129 FY29130 REVENUES PI Assessments $ 2 281,595 $ 2,412,858 $ 2,509.373 S 2,609,747 S 2,714,137 COFWY Payment in lieu of Services 346.759 357,162 367,877 3,78.913 390.280 COFWYAssessment 7,638 7,298 72% 7,299 7,298 Total budgeted Revenues S 2,635,992 $ 2,77F,316 $ 2,B84,S" $ 2,995956 S 3,111,735 Use of Fund Balance S 257.044 5 282,404 S - S - & - Total Revenues S 2,693,036 S 3.059,723 S 2,664,5d8 S 2,9951958 $ 3,111,715 EXPENSES Management Fee S 168,291 $ 173,340 S 178,540 $ 183395 $ 189,413 Capital Improvements 200,000 450,000 200,000 206,000 212,180 Common Area Maintenance 198,000 203.940 210,058 216,360 222,851 Communications 19,000 14,935 15,383 15,845 16,320 Holiday Decoration 30,000 56.135 57,819 59.554 61,340 Landscaping 1,639,125 1,512,169 1,557,534 1,604„260, 1,652,388 Public Events 61.400 62,800 61800 62.800. 62,800 Security Enhancements 285,400, 291.108 296.930 302,869 30B,926 Utilities 232.000 234,600 239,292 2"4 076 240.959 Annual Review R,100 5.150 5,150 5J50 5.150 CotyAdminpstrative Fee 52,720 55,546 57.691 59,919 62,234 Total Budgeted Expenses $ 2 693,036 $ 3,059,723 $ 2,1 197 $ 2,960,730 $ 3,042 561 Contribution to Fund Balance S - S - $ 3,351 $ 35,229 S 69,155 Towelflm e $ 2,M036 S 3,059,723 S 2.984.549 S 2,995.958 $ 3,111,715 Net Change In Fund Balance 3 1257,6441 S (282,404) 5 3.351 S 35=11 6 sq,is5 Fund Balance, Beginning of Year S 1,145,264 S 898,219 S 6105.815 S 609.166 S 644,394 Estimated Fund Balance, End ©t Year S 888,219 $ 605,815 $ 609.166 S 544,394 S 713,549 Reserve Requirement 510.056 480,2% 493.554 507.195 507,195 Over (Under) Reserve S 378,164 S 125,519 $ 115,612 S 137.199 S 206,354 *FY2026 Assessment Rate = $.155 Residential) 5.035 Commercial First Amendment to CSC 64237 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� IP�:�f�•11Y�:1•;7���N�k![d:I I,[e1 mE:� oV,as1SIY•Y EItole] ZI_IinI:I CONSENT PUBLIC HEARING: 03PID12 MIDYEAR FY26 0'M61 SUBJECT: (CD 7) Adopt Ordinance Amending the Fort Worth Public Improvement District 12 - Chapel Hill Fiscal Year 2025-2026 Adopted Budget and Five -Year Service Plan; Authorize the Execution of an Amendment to the Associated Management and Improvement Services Agreement with FirstService Residential Texas PID, LLC to Align with these Changes; and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached ordinance amending the Public Improvement District 12 - Chapel Hill Fiscal Year 2025-2026 Budget and Five -Year Service Plan to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; 2. Authorize the execution of an amendment to the associated Management and Improvement Services Agreement with FirstService Residential Texas PID, LLC (City Secretary Contract No. 64236) to align with these changes; and 3. Adopt the attached appropriation ordinance decreasing estimated receipts and appropriations in the Public Improvement District 12 - Chapel Hill Fund in the amount of $2,629.00 from available, unreserved fund balance, for the purpose of aligning the budget with mid -year adjustments. DISCUSSION: The City of Fort Worth's (COFW) FWLab Department administers the City's Public Improvement Districts (PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 12 - Chapel Hill (or the Chapel Hill PID) is managed by FirstService Residential Texas PID, LLC (FirstService). On September 16, 2025, City Council adopted Ordinance No. 27990-09-2025, approving the Fiscal Year (FY) 2025-2026 Budget, Five -Year Service Plan, Assessment Plan, and Tax Year 2025 Assessment Roll for the Chapel Hill PID. After conducting a mid -year review of the Chapel Hill PID's budget, City staff and FirstService Residential Texas PID, LLC, have identified the need to amend the FY2025-2026 budget to decrease appropriations by $2,629.00. This adjustment reflects a decrease in the use of available fund balance. The expenditure adjustments are primarily attributable to installation of new picnic tables and trash cans, a change in landscaping scope, and cancelled fountain installation plans, resulting in an overall decrease in budgeted expenses. In addition to PID Assessments, the Chapel Hill PID also receives funding from City of Fort Worth Payment In -Lieu of Assessment, which is an allocation to the PID budget for assessments the City would pay on City -owned properties in the Chapel Hill PID, if the City was not a tax-exempt entity. This revenue source is not changing in the current update to the Five -Year Service Plan. Revenue Adjustments: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34314&councildate=4/28/2026 5/6/2026 M&C Review Page 2 of 3 Previously Approved Recommended Amended Line Item FY26 Budget Mid -Year FY26 Budget Item Adjustment Item PID Assessments $483,864.00 $0.00 $483,864.00 COFW Assessment 1,041.00 0.00 1,041.00 Use of Fund 2,629.00 (2,629.00) 0.00 Balance Totals $487,534.00 ($2,629.00)1 $484,905.00 Expenditure Adjustments: Line Item Previously Approved FY26 Budget Item Recommended Mid -Year Adjustment Amended FY26 Budget Item Management Fee 1 $24,900.00 $0.0011 $24,900.00 Capital improvements 11 83,200.00 (1 000.00)11 73,200.00 Common Area Maintenance 11 83,000.001 0.0011 83,000.00 Communications 1 4,800.0011 0.0011 4,800.00 Landscaping 11 149,936.00 (22,751.00)11 127,185.00 Security 1 103,000.0011 103,000.00 Utillities 1 26,000. 000.0011 31,000.00 Annual Review 1 3,000. 000.0011 6,000.00 City Administrative Fee 11 Contribution to Fund Balancell 9,698.001 0.001 0.0011 2 122.0011 9,698.00 22,122.00 Totals 11 $487,534.00 ($2,629.00)11 $484,905.00 Upon approval of the above recommendation, the total budgeted expenses for FY2025-2026 will be $484,905.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and FirstService will amend the existing management contract to reflect the mid- year adjustment (City Secretary Contract No.64237). Funding will be budgeted within the FWPID #12 — Chapel Hill Fund for Fiscal Year 2026. Funding is available for appropriation in the fund balance of the FWPID# 12 - Chapel Hill Fund. The current balance is $824,122.06, after this M&C available balance will be $846,244.06. The Chapel Hill PID is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the ordinance, funds will be available in the current operating budget, as appropriated, in the FWPID #12 - Chapel Hill Fund. Prior to any expenditure being incurred, the FWLab Department has the responsibility to validate the availability of funds. Fund Department ID FROM Account Project Program Activity Budget Reference # ID I I I Year I (Chartfield 2' Amount http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34314&councildate=4/28/2026 5/6/2026 M&C Review Page 3 of 3 Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Christianne Simmons (6222) Brady Kirk (8712) ORD.APP 03PID12 MIDYEAR FY26 AO(R3).docx (Public) PID 07 MY SAP FY26.pdf (Public) PID 12 FID Table 2026.03.xlsx (CFW Internal) PID 12 SAP Amendment Ord FY26.DOCX (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34314&councildate=4/28/2026 5/6/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: First Service Residential Subject of the Agreement: First Amendment to CSC 64237 FY26 Management Agreement PID 12-Chapel Hill M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64237 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/22/2026 If different from the approval date. Expiration Date: 09/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.