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Home My WebLink About064454-A1 - General - Contract - Austin Asphalt Inc.FORT WORTM., CSC No. 64454-A1 AMENDMENT NO 1. TO FORT WORTH CITY SECRETARY CONTRACT NO. 64454 This Amendment to Fort Worth City Secretary Contract No. 64454 ("Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation, and Austin Asphalt Inc. ("Vendor"). WHEREAS, on December 11, 2025,.the parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 64454 for Vendor to provide asphalt to certain specifications ("Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to add a good of the same general category that could have been encompassed in the award of the Agreement. The not -to -exceed amount of compensation remains unchanged. NOW THEREFORE, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The agreement is hereby amended to add Exhibit B-1, attached hereto and incorporated herein by reference, which supplements the fee schedule set forth in Exhibit B. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 1 to Fort Worth City Secretary Contract No. 64454 Page 1 of 6 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: o � Name: Jesica McEachern Title: Assistant City Manager Date: 05/21 /2026 Approval Recommended: Christopher Rardor By: Christopher Harder jMay 20, 2026 11:41:26 CDT) Name: Chris Harder 009� inn Title: Water Director b�Fo!+r�aa p;pDa>o '=o�Y09p0 0�`g .Id Attest:oxo 44pnkXASa.o�' By: Name: Jannette Goodall Title: City Secretary VENDOR.: Austin Asphalt, Inc. By: Name: liroyMiorrison Title: VP of Asphalt Date: IV °to Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: R Name: Regina Jones Title: Contract Compliance Specialist Approved as to Form and Legality: By: ' � Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: 25-1023 Date Approved: 11/41/2025 1295: 2025-1372003 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment I to Fort Worth City Secretary Contract No. 64454 Page 2 of 6 Exhibit B-4 An Aust+n Indus�:�s �cmpany Austin Quote good for 14 days 4 Bill To: 101889-W CITY OF FORT 1NORTH, WATER QEPT 1608 11THAIFE ATTN: AP DEPARTMENT FORT"NORTH, TX 76i02 MASA Contact: Regina Jones Phone: 6BL699765 Fax: Ship To: quote: DAGGETTAVE Quote Date: 05071?026 Quote Expire Date: 0512112026 Page i of 1 Notes: Plore �IdICJLe lUJr aeeeptanee ll ePlfLL tln llliSaUtlLe lijsgnli��relnit lnY6 Cn 11111IC�d. i[ieC adYL'd{n dVJI�JI IIIrTa3letiSl Wllkrl UldCred PlChldC1B'-1K lb l]}S n111:e U1 anfdpAdaxtwAdete.AYlgLam not si wdwlthin3ftj,01gaaze LWe, are wbltrtto;rice.! rsrtws=rdingtomarkelrondillrms.Hem nuLUyAsIInkph. ol he need for Hir de;igu, }>Mee1u Ptiol Lo plucemenl. Failure lu n.lf hj in a cirely manner euuld p-rsiL II Jel •y Frd.leLiurt Please Plvlide fates laa eaemPlin tediFfrate PrL:i I stul nl'wnrl. Please• cnmplele ,nid rclurnthe ettaehed Pr ml In`rrnallon Sheet with the signeJ quule: these will to named Ie Leon h1t Prior to proemli n anJ delivery nl Inaleriah, reANTSURTUP PH 07 $3,14a 1 NIGHT iS REQJ1RED FOR EACH NIGITTIICPIANTIRSTO TTTUPFORLESS1 IAN350TONSfNIGI!T ?IiceUid thlr:agh 12111202E vid ek}fires VV1027 Quote Description : Daggett Ave Product ID Product Description 0302 TY-C P004-22 IFRARRASA Salesperson: PATRICK gqKk Unit Material Price Freight Rate Sales Price 1,350.00 Tons 01.75 1D.00 137,362,50 TotalAmourt .051:37.362.50 PaymentTenns: Name Signed: Comments: Are 12 Name Printed: Company Name: Date: Amendment 1 to Fort Worth City Secretary Contract No. 64454 Page 3 of 6 REFERENCE **M&C 25- 13P ITB 25-0156 DATE: 11/11/2025 NO.: 1023 LOG NAME: ASPHALT HOT AND COLD LAY GN CODE: P TYPE: CONSENT PUBLIC NO NO SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Asphalt Patch Enterprises, Inc., Austin Asphalt, Inc., Hall Brothers, Inc., and Reynolds Asphalt & Construction Company for Asphalt Hot and Cold Lay in a Collective Annual Amount Up to $6,546,000.00 for the Initial One Year Term and Authorize Four One -Year Renewal Options for the Same Amount for Multiple City Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Asphalt Patch Enterprises, Inc., Austin Asphalt, Inc., Hall Brothers, Inc., and Reynolds Asphalt & Construction Company for asphalt hot and cold lay in a collective annual amount up to $6,546,000.00 for the initial one year term and authorize four one-year renewal options for the same amount for multiple City departments.. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for the purchase of asphalt hot and cold lay for multiple departments. The Water Department, Transportation & Public Works Department, Park & Recreation Department and the Aviation Department approached the Purchasing Division to purchase asphalt hot and cold lay. The agreement will provide asphalt hot and cold lay for street projects and repairs. To procure these goods, Purchasing staff issued an Invitation to Bid (ITB). ITB 25-0156 was advertised in the Fort Worth Star -Telegram on September 3, 2025, September 10, 2025, September 17, 2025, and September 24, 2025. The bid was opened on September 25, 2025 and five bids were received. Greenville Enterprises, LLC was deemed non -responsive for failing to submit the required documentation under the bid specifications. Purchasing Staff evaluated the bid responses based on lowest, responsible bidder criteria and recommends awarding agreements to Asphalt Patch Enterprises, Inc., Austin Asphalt, Inc., Hall Brothers, Inc., and Reynolds Asphalt & Construction Company. No guarantee was made that a specific amount of items will be purchased. The collective maximum annual amount allowed under the agreements will be $6,546,000.00„ however, the actual amount used will be based on the need of the department and the available budget. The annual department allocation for this agreement is: Department I Estimated Annual Amount Water $3,000,000.00 (Transportation & Public Works $2,946,000.00 (Park and Recreation $500,000.00 (Aviation $1, 00,000.00 Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. Amendment 1 to Fort Worth City Secretary Contract No. 64454 Page 4 of 6 RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriate sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS ORDINANCE - This bid was issued before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a Small Business Goal was not assigned. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQNII TO Fund Department Account Project Program Activity Budget I Reference # I Amount ID ID Year (Chartfield 2) Fund Department Account Project ID I I ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2; Reginald Zeno (8517) ATTACHMENTS 1295 Form Austin Patch.pdf (CFW Internal) Form 1295 - HaII Brothers Inc.pdf (CFWlnternal) Jesica McEachern (5804) Reginald Zeno (8517) Chris Harder (5020) Haven Wynne (8525) Grace Nguyen (8516) Form 1295 Austin Asphalt.pdf (CFW Internal) Form 1295 Reynolds Asphalt.pdf (CFW Internal) SAMs Asphalt Patch Enterprises, Inc.pdf (CFWlnternal) SAMs Austin Asphalt, Inc.. pdf (CFW Internal) SAMs Hall Brothers, Inc.pdf (CFWlnternal) SAMs Reynolds Asphalt & Construction Company.pdf SOS Asphalt Patch Enterprises, Inc..pdf (Public) (CFW internal) Amount Amendment 1 to Fort Worth City Secretary Contract No. 64454 Page 5 of 6 SOS Austin As_phalt,_Inc�df (Public) SOS Hail Brothers, Inc.pdf (Public) SOS Reynolds Asphalt & Construction Company.pdf (Public) Amendment 1 to Fort Worth City Secretary Contract No. 64454 Page 6 of 6 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Austin Asphalt Inc. Subject of the Agreement: Vendor will provide hot and cold asphalt M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No 0 CSC 64454-Al off so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/10/2025 If different from the approval date. Expiration Date: 12/10/2026 If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ✓❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.