The URL can be used to link to this page

Home My WebLink About061519-R2 - General - Contract - Silver Creek Materials, Inc.CSC No. 61519-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 23, 2026 Silver Creek Materials Attn: Charles Kemp III 2251 Silver Creek Road Fort Worth, Texas 76108 Re: Contract Renewal Notice City Secretary Contract No. 61519 (the "Contract") Renewal Term No. 2: May 21, 2026 to May 21, 2027 Renewal Amount: $500,000.00 The above referenced Contract with the City of Fort Worth expires on May 21, 2026 (the "Expiration Date"). This letter is to inform you that the City is exercising its right to renew the Contract for its 2" d term in the amount up to $500,000.00 which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas. zov/purchasin to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pa-c t of3 CITY OF FORT WORTH AA WIA— Dianna Giordano (May 21, 2026 13:23:35 CDT) By: 05/21 /2026 Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: c. wr s� Hard w By: Christopher Hard& (May 11, 2026 08:46:05 CDT) Name: Chris Harder Title: Water Director ATTEST: By: Name Title: Jannette Goodall City Secretary Silver Creek Materials anU 0 oF4Fonr °Ba ,°o °, Gvo e=4 4aa4 nEXPso4 By: Name: harles Krepp III Title: Sales and Marketing Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Reg&4 %6w Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: M. Kevin ArOors, II on bohalf of Steve {kilos By: M. Kevin Anders, II on behalf of Steve Hines (May 14, 2026 14:02:59 CDT) Name: Steve Hines Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0378 Date Approved: 5/14/2025 Form 1295 Certification No.: 2024-1138642 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 or3 4/9/25, 2:06 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 14, 2024 REFERENCE NO.: **M&C 24-0378 LOG NAME: 13P ITB 24-0113 BULK DISPOSAL SERVICES AW WATER SUBJECT: (ALL) Authorize Execution of Agreement with Silver Creek Materials, Inc. for the Purchase of Bulk Disposal Services for the Water Department in an Annual Amount Up to $500,000.00 and Authorize Four One -Year Renewals in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Silver Creek Materials, Inc. for the purchase of bulk disposal services for the Water Department in an annual amount up to $500,000.00 and authorize four (4) one-year renewals in the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for bulk disposal services to dispose of soil, asphalt, and concrete removed in the process of repairing water and sewer lines throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the Texas Commission on Environmental Quality (TCEQ) permit requirement, the types of materials to be disposed of, and the disposal location requirements. The ITB was advertised in the Fort Worth Star -Telegram on February 5, 2024, February 14, 2024, February 21, 2024, and February 28, 2024. The City received one response. Staff evaluated the bid response based on lowest responsible bidder criteria and concluded it would be in the City's best interest to award to Silver Creek Materials, Inc. Therefore, staff recommends awarding an agreement to Silver Creek Materials, Inc. No guarantee was made that a specific amount services will be utilized. The maximum amount allowed under this agreement will be $500,000.00. However, the actual amount used will be based on the department's needs and available budget. Funding is budgeted in the Water & Sewer Fund for the Water Department. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN- BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2025 Budqet by the City Council, funds will be available in the Fiscal Year 2025 Operatinq Budqet, as apps.cfwnet.orq/ecouncil/printmc.asp?id=32085&print=true&DocTvpe=Print 1/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Silver Creek Materials Subject of the Agreement: Vendor shall provide Bulk Disposal Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 n/a off so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 5/21 /2026 If different from the approval date. Expiration Date: 5/21 /2027 If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ✓❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.