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HomeMy WebLinkAbout064226-A1 - General - Contract - CP2 Consultants, LLCCSC No. 64226-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 64226, A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No. 15 (Sun Valley) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 64226 ("First Amendment") is made and entered into by and between the CITY OF FORT WORTH (the "City"), a home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager, and CP2 Consultants, LLC, a Texas limited liability company ("Contractor"), acting by and through Chelsea Petty, its duly authorized representative. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 15, the same being City Secretary Contract Number 64226 ("Agreement"); WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items; WHEREAS, on April 28, 2026, the City Council adopted an ordinance approving a revised Fiscal Year 2025-2026 budget and five-year service plan, taking into account the budgetary adjustments; WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan; and NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and agreements contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 64226 IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH: to Jesica McEachern Assistant City Manager Date: 05/25/2026 CP2 Consultants, LLC: By: C elsea Petty (May 20. 02� CDT) Chelsea Petty Member Date: 05/20/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: APPROVAL RECOMMENDED: � - By: ChriCstianise Simmons (May 21, 2026 15:44:55 CDT) Name: Christianne Simmons Title: Chief Thransformation Officer I19 W.Z11T/ 011X.1%V 11111 OC17.70V W.1011110 010'1_10111./ By: Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: 25-0819 (September 16, 2026); 26-0273 (April 28,2026) Form 1295:2025-1331378 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 6, � Name: Crystal Hinojosa Title: Economic Development Manager ann FORT �a0 City Secretary: p �o9a �a °aa4 nez asp4 Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 64226 2 P a -, e 12 Exhibit "A" City of Fort Worth Five Year Service Plan. Mid -Year Adjustutent Public Improvement District No. 15 - Sun Valley FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 REVENUES P 11) AsseSsments $ 194,629 $ 202,414 $ 210,511 218,931 $ 227,688 COFWAssessmen", 169 169 169 169 169 Total Budgeted Revenues -194,798 $ 20-2,563 S 210,680 8 219.100 227,857 Use of Fund Balance $ 31,297 $ 2,559 S - $ - Total Revenues -226.085 -$ -205,142 3 21-0,680 $ 219.100 S 227.857 EXPENSES Management Fee $ 31.493 $ 32,438. 33,411 34,413 $ 35.446 Safety & Security 145,050 153,353 161,020 169,071 177,525 Capital Improvements 35.140 10'000 - - - Communications 2,506 2,300 2,400 2,500 Z600 City Audit 6,000 3,000 3,000 3,000 3'()O0 City Ad in 1 nistrat! on Fee 3,896 4,552 4,214 4,382 4,557 Total Budgeted Expenses 226,085 205,142 3 204,045 213,366 S 223,127 Contribution to Fund Balance $ - $ - 6,635 5,734 $ 4,730 Total Expense --- 226,086 T 205,142 S - 210,680 219,100 $ 227,857 Net Change in Fund Balance (33,287) $ (2,559) 8 6,635 5,734 4,730 Fund Bata nce. Beginning of Year 139,661 $ 106,373 $ 105,814 112,449 118,183 Estimated Fund Balance, End of Year 108,37:3 $ 105,1514 $ lIZ449 118,183 $ 122.912 Reserve Requirement 34.197 34,014 35.568 37,195 37,195 Over (Under) Reserve $ 74,176 71,800 $ 76,881 80,997 $ 86,717 * FY2026 Asse Sarin ent Rate = $.24 First Amendment to CSC 64226 3P a -, e 13 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� m7_A 0 N 4 ;1 =1:7 =1►[N =1 i! [•� 8F-I OP29 110ricm 1161H h I_1 �AI4 CODE: G TYPE: CONSENT PUBLIC HEARING: 03PID15 MIDYEAR FY26 no] SUBJECT: (CD 11) Adopt Ordinance Amending Public Improvement District 15 - Sun Valley Fiscal Year 2025-2026 Adopted Budget and Five -Year Service Plan; Authorize the Execution of an Amendment to the Associated Management and Improvement Services Agreement with CP2 Consultants to Align with these Changes; and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached ordinance amending the Fiscal Year 2025-2026 Budget and Five -Year Service Plan for Public Improvement District 15 - Sun Valley to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; 2. Authorize the execution of an amendment to the associated Management and Improvement Services Agreement with CP2 Consultants (City Secretary Contract No. 64226) to align with these changes; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Public Improvement District 15 - Sun Valley Fund in the amount of $31,287.00, from available, unreserved fund balance, for the purpose of funding mid -year budget adjustments. DISCUSSION: The City of Fort Worth's (COFW) FWLab Department administers the City's Public Improvement Districts (PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 15 - Sun Valley (Sun Valley PID) is managed by CP2 Consultants, LLC (CP2). On September 16, 2025, City Council adopted Ordinance No. 27994-09-2025, approving the Fiscal Year (FY) 2025-2026 Budget, Five -Year Service Plan, Assessment Plan, and Tax Year 2025 Assessment Roll for the Sun Valley PID. After conducting a mid -year review of the Sun Valley PID's budget, City staff and CP2 have identified the need to increase the Sun Valley PID Budget by $31,287.00. This adjustment reflects the use of available fund balance to support program enhancements. As a result, the originally projected contribution to fund balance will be reduced by $5,541.00. The expenditure adjustments are primarily attributable to increased investment in signage and security cameras. In addition to PID Assessments, the Sun Valley PID also receives funding from City of Fort Worth Payment In -Lieu of Assessment, which is an allocation to the PID budget for assessments the City would pay on City -owned properties in the Sun Valley PID, if the City was not a tax-exempt entity. This revenue source is not changing in the current update to the Five -Year Service Plan. Revenue Adjustments: Line Items Recommended Amended to be Previously Approved Mid -Year JIFY26 Budget http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34316&councildate=4/28/2026 5/6/2026 M&C Review Page 2 of 3 Adjusted FY26 Budget Item J1 Adjustment Item PID Assessments $194,629.00 $0.00 $194,629.00 Payment In - Lieu of 169.00 0.00 169.00 Assessments Use of Fund Balance 0.00 31,287.00 31,287.00 Totals 1 $194,798.0011 $3 287.001 $226,085.00 Expenditure Adjustments: Line Items to be Adjusted Previously Approved FY26 Budget Item Recommended Mid -Year Adjustment Amended FY26 Budget Item Management Fee $31,493.00 $0.00 $31,493.00 Safety & Security 140,050.00 6,000.00 146,050.00 Capital Improvements 8,312.00 27,828.00 36,140.00 Communications 2,506.0011 2,506.00 City Audit 1 3,000.0011 3,000.001 6,000.00 City Administration 3,896.00 0.00 3,896.00 Fee Contribution to Fund Balance 5,541.00 (5,541.00) 0.00 Totals $194,798.001 31,287.00 $226,085.00 Upon approval of the above recommendations, the total budgeted expenses for FY2025-2026 will be $31,287.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and CP2 Consultants, LLC will update the existing contract to reflect the mid -year adjustment (City Secretary Contract No. 64226). Funding will be budgeted within the FWPID #15 — Sun Valley Fund for Fiscal Year 2026. Funding is available for appropriation in the fund balance of the FWPID# 15 - Sun Valley Fund. The current balance is $279,225.72 after this M&C available balance will be $247,938.72. The Sun Valley PID is located in COUNCIL DISTRICT 11. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available from fund balance within the FWPID #15 - Sun Valley Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the FWPID #15 - Sun Valley Fund as appropriated. Prior to an expenditure being incurred, the FWLab Department has the responsibility of verifying the availability of funds. Fund Department Account Project Program Activity Budget Reference # ID I I ID I I I Year I (Chartfield 2' Amount http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34316&councildate=4/28/2026 5/6/2026 M&C Review Page 3 of 3 Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Christianne Simmons (6222) Brady Kirk (8712) 03PID15 MIDYEAR FY26 funds avail.docx (CFW Internal) ORD.APP 03PID15 MIDYEAR FY26 AO(R4).docx (Public) PID 15 FID Table 2026.03.xlsx (CFW Internal) PID 15 MY SAP FY26.pdf (Public) PID 15 SAP Amendment Ord FY26.DOCX (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34316&councildate=4/28/2026 5/6/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CP2 Consultants, LLC Subject of the Agreement: First Amendment to CSC 64226 FY26 Management Agreement PID 15-Sun Valley M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64226 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/22/2026 If different from the approval date. Expiration Date: 09/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.