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Home My WebLink About064235-A1 - General - Contract - FirstService Residential Texas PID, LLCCSC No. 64235-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 64235, A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No. 20 (East Lancaster Avenue) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 64235 ("First Amendment") is made and entered into by and between the CITY OF FORT WORTH (the "City"), a home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager, and FIRSTSERVICE RESIDENTIAL TEXAS PID, LLC, a Texas limited liability company ("Contractor"), acting by and through its duly authorized representative. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 20, the same being City Secretary Contract Number 64235 ("Agreement"); WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items; WHEREAS, on April 28, 2026, the City Council adopted an ordinance approving a revised Fiscal Year 2025-2026 budget and five-year service plan, taking into account the budgetary adjustments; and WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan. NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and agreements contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 64235 P a g e IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in Fort Worth, Tarrant County, Texas. CITY OF FORT WO TH: AM—M)A— By: Dianna Giordano (May 21, 2026 16:12:36 CDT) Jesica McEachern Assistant City Manager Date: 05/21 /2026 FIRSTSERVICE RESIDENTIAL TEXAS PID, LLC a Texas limited liability company Kati ward By: Kathleen Ward (May 11, 2026 13:02:57 CDT) Kathleen Ward President Date: 05/11 /2026 CITY OF FORT WO TH INTERNAL ROUTING PROCESS: APPROVAL RECO NDED: By: Christii�Simmons (May 20, 2026 15:53:16 CDT) Name: Christianne Simmons Title: Chief Transformation Officer APPROVED AS TO FORM AND LEGALITY By: Name: Taylor Paris Title: Sr Assistant City Attorney Contract Authorization: M&C: 25-0822 (September 16, 2025); 26-0281 (April 28, 2026 Form 1295:2025-1329362 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: �� Name: Crystal Hinojosa Title: Economic Development Manager City Secretary: Q A ..Cias�3 By: (J Name: Jannette S. Goodall Title: City Secretary Od daps nEXpSaa OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 64235 P a g e 12 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTI I `14�- DATE: 4/28/2026 REFERENCE NO.: **M&C 26-0281 LOG NAME: X01Q 0:24 CONSENT PUBLIC HEARING: 03PID20 MIDYEAR 2026 ►K SUBJECT: (CD 8 and CD 11) Adopt Ordinance Amending Public Improvement District 20 — East Lancaster Avenue Fiscal Year 2025-2026 Adopted Budget and Five -Year Service Plan and Authorize the Execution of an Amendment to the Associated Management and Improvement Services Agreement with FirstService Residential Texas PID, LLC to Align with these Changes RECOMMENDATION: It is recommended that the City Council: Adopt the attached ordinance amending Public Improvement District 20 - East Lancaster Avenue Fiscal Year 2025-2026 Budget and Five -Year Service Plan to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; and Authorize the execution of an amendment to the associated Management and Improvement Services Agreement with FirstService Residential Texas PID, LLC (City Secretary Contract No. 34235) to align with these changes. DISCUSSION: The City of Fort Worth's (COFW) FWLab Department administers the City's Public Improvement Districts (PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 20 — East Lancaster (East Lancaster PID) is managed by FirstService Residential Texas PID, LLC (FirstService). On September 16, 2025, City Council adopted Ordinance No. 28000-09-2025, approving the Fiscal Year (FY) 2025-2026 Budget, Five -Year Service Plan, Assessment Plan, and Tax Year 2025 Assessment Roll for the East Lancaster PID. After conducting a mid -year review of the East Lancaster PID's budget, City staff and FirstService have identified the need to reallocate funds in the East Lancaster PID Budget to accommodate an increased contract price of litter abatement and an additional audit. The mid -year adjustment, as recommended, will result in an increase of $429.00 for litter abatement, an increase of $3,000.00 for the additional audit, and a resulting decrease of $3,429.00 in contributions to the fund balance, as further detailed below: Expenditure Adjustments: Previously Approved Recommended Amended FY26 Budget Mid -Year FY26 Budget Line Item Item Adjustment Item Management Fee 1 $20,550.00 $0.0011 $20,550.00 Communications 1 2,575.001 0.0011 2,575.00 Community Marketing/Events1 1,500.00 0.001 1,500.00 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34324&councildate=4/28/2026 5/22/2026 M&C Review Page 2 of 2 Litter Pickup 1 24,375.00 429.001 4,804.00 Security 11 3 8,000.001 0.0011 08,000.00 Audit/Annual Review 1 3,000. 000.0011 6,000.00 City Administrative Fee 11 Contribution to Fund Balance1 7,433.0011 4,219.00 (3,429.00) 7,433.00 790.00 Totals 11 $3 1,652.001 $0.0011 $371,652.00 All other previously approved line items not mentioned above remain the same. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and FirstService will update the existing contract to reflect the mid -year adjustment (City Secretary Contract No. 34235). The East Lancaster PID is located in COUNCIL DISTRICTS 8 & 11. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that approval of these recommendations will have no material effect on City funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Christianne Simmons (6222) Brady Kirk (8712) 03PID20 MIDYEAR FY26 funds avail.docx (CFW Internal) PID 20 FID Table 2026.03.xlsx (CFW Internal) PID 20 MY SAP_FY26.pdf (Public) PID 20 SAP Amendment Ord FY26.D0CX (Public) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=34324&councildate=4/28/2026 5/22/2026 Exhibit "A" City of Fort Worth Five Year Service Plan: Mid -Year Adjustment Public Improvement District No. 20 - East Lancaster FY 25126 FY 26127 FY 27128 FY 28l29 FY 29,130 REVENUES PID Assessments $ 371.652 $ 356-5_.p S"" 401,979 COFW Payment in lieu of Services - - - Exempt Property Payment in lieu of Assessment Total Budgeted Revenues S 371,652 S 386,519 S 386.518 S 401,979 S 401,979 Use of Fund Balance 5 405 r S 693 Total Revenues S 371,652 S 386,518 S 339.926 3 401,979, S 402,672 EXPENSES Ma nagement Fee S 20.550 S 21.167 S 21,8022 S 22A55 $ 23.130 Communieatlons 2,575 4652 Z732 2,814 2,898 Community Marketing/Events 1,500 1.545 1,591 1.639 1,688 Lltier Pickup 24,804 25,548 26.314 27.103 27.916 Security 308,000 317,240 326,757 334,000 336,000 Annual Review 5,000 3A00 3.000 3.000 3.000 City Administrative Fee 7,433 7,730 7.730 8,040 8A40 Total Budgeted Expenses S 370,962 S 379,882 S 389,926 S 399,052 S 402,672 Con(nbution to Fund. Balance $ 7W $ 7-036 _ e -_- _ TotatExpense $ 371,452 $ 386.518 S 389.926 $ 401,979 S 402,672 Net Change in Fund Balance $ 790 $ 7,636 $ (31408( $ 2,927 S (693) Fund Balance,BeginningotYear $ 65,343 $ 66,133 $ 73.769 $ 70,360 S 73.28a Estimated Fund Balance, End of Year $ 66.133 $ 71769 $ 70,360 $ 73.299 S 72.595 Reserve Requirement 63,160 65,001 66,522 0,125 57.125 Ner(Under) R-eserve $ 21M $ 8,768 $ 3,838 $ 6,162 $ 5,470 *FY2026 Assessment Rate = SO.26,6 Commerclat. First Amendment to CSC 64235 P a g e 13 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: First Service Residential Subject of the Agreement: First Amendment to CSC 64235 FY26 Management Agreement PID 20-East Lancaster M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64235 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/22/2026 If different from the approval date. Expiration Date: 09/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No W *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.