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HomeMy WebLinkAbout063360-CO2 - Construction-Related - Contract - Woody Contractors, Inc.CSC No. 63360-CO2 FORTWORTH® City of Fort Worth Change Order Request Project Name 2022 Bond Year 2 Contract 12 City Sec # 63360 Client Project #(s) 104213 Project Description Water, sewer and paving improvements on various streets Contractor Woody Contractors, Inc. Change Order # 2 Date 1 4/29/2026 City Project Mgr. I Justine Samaan/Brittany Darrah City Inspector F Hector Montoya Dept. Unit 1: Water Unit 2: Sewer Original Contract Amount $4,051,626.25 $1,071,153.50 Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date $4.051.626.25 S1.071.153.50 Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) Unit 3: Paving I Unit 4: Streetlights I Unit 5: Stormwater CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) Contract Time Totals CD 127,847.75 450 15 127.847.75 465 6.26% $11,409,809.69 JUSTIFICATION (REASONS) FOR CHANGE ORD IN ACCORDANCE WITH THIS CHANGE ORDER, THE CONTRACTOR SHALL: Furnish all labor and materials as specified in Change Order #2. Change Order #2 includes new bid items for installing pedestrian light conduit on Buck Avenue, Mistletoe Drive, Mistletoe Boulevard, and Harrison Avenue. The new conduits and wires will be installed at a sufficient depth and in a suitable location to accommodate upcoming paving operations. It also includes a new bid item to relocate a pedestrian light on Buck Avenue, which conflicts with a proposed pedestrian ramp. These additional bid items are required due to previously unknown field conditions encountered during the installation of water and sewer utilities along these streets. During construction, it was determined that the existing conduit locations and depths would conflict with the proposed pavement improvements. The proposed adjustments will ensure the pedestrian lighting infrastructure is properly located, protected from future pavement work, and compatible with the final street improvements. This change order also includes the addition of new bid items for the replacement of 18-inch storm drain pipes and associated inlet structures along Chambers Ave and Lisbon St. These improvements were not part of the original project scope but were identified during construction, as the existing infrastructure conditions had deteriorated and required replacement to ensure proper drainage functionality and system integrity. Time: Staff supports the contractor's request for an additional 80 calendar days to complete the expanded scope of work. This includes the internal review time and coordination, approval of the change order, and procurement of the materials. Cost: Staff has reviewed the contractor's proposed unit prices and compared them with pricing from recent, comparable projects. Based on this evaluation, the proposed pricing is determined to be fair and reasonable. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor (Name?l Woody Contractors, Inc. Troy Woody Ma urs„v.o��o Date 05/06/2026 Ins ectorllns ection Supervisor Date Project and Contract Compliance Manager Date JALLA— 05/07/2026 05/07/2026 Pro ram Manager Date Senior Capital Project Officer Date 05/08/2026 Mj'f"11 . sozs osaa:aa con 05/11/2026 Assistant Director (Dept) Date Director, CgIllillFFM (Dept) _Am7�_-- Date Pat✓IcoL WIdsQcR .1, — L V Eck , %1ay 14. 20261349,50 CD 05/14/2026 05/14/2026 Assistant City Attorney Date Assistant City Manager Date 05/15/2026 1 05/22/2026 _ Council Action if required r4� FORrnyIIA M&C Number 1 26-0323 M&C Date Approved 4/28/2026 ATTEST: ; C9PP h Jannette Goodall, City Secretary daa4nnp9s4q OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH City of Fort Worth Change Order Additions Project Name 2022 Bond Year 2 Contract 12 City Sec # 63360 Client Project# 104213 Contractorl Woody Contractors, Inc. PM I Justina Samaan/Brittany Darrah Inspector Hector Montoya Change Order Submittal # = Date 4129I2026 ADDITIONS ITEM DESCRIPTION ULPT Qty Unit Unit Cost Total Topsoil rat av,ng 54 3292.0100 Block Sod Placement Unit 3: Paving 100.00000000 SY $12.05 63 3471.0001 Traffic Control Unit 3: Paving 1.00000000 MO $3,400.05 67 2605.3019 2" CONDT PVC SCH 80, Bore Unit 3: Paving 290.00000000 LF 65.00 ---rlT 5 . 68 2605.3018 2" CONDT PVC SCH 80, Open Cut Unit 3: Paving 75.00000000 LF 45.00 69 9999.0009 Locate Utilities Unit 3: Paving 8.00000000 EA $365.05 70 3441.1502 Furnish Install Ground Box Type B, w Apron Unit 3: Paving 4.00000000 EA 2,855.00 71 3441.1409 NO 8 Insulated Elec Condr Unit 3: Paving 1,095.00000000 LF $5.75 .5 72 3441.3303 Rdwy Illum Foundation TY 7 Unit 3: Paving 1.00000000 EA 2,650.00 73 9999.0010 Demo Foundation Unit 3: Paving 1.00000000 EA $2,350.05 74 3441.3323 Furnish/Install 8' Wood Light Poe Arm Unit 3: Paving 1.00000000 EA $750.05 75 3441.3110 Install Lighting Fixture Unit 3: Paving 1.00000000 EA $1,300.05 76 3441.3501 Salvage Street Light Pole Umt 3; Paving 1.00000000 EA 2,200.00 77 13441.3502 Relocate Street Light Pole Unit 3: Paving 1.00000000 EA $2,200.00 $2,200.00 1 3291.0100 Topsoil Unit 4: Streetlights 10.00000000 CY 30.00 2 3292.0100 Block Sod Placement Unit 4: treeHights 400.00000000 SY 12. 00 3 3471.0001 Traffic Control Unit 4: Streetlights 2.00000000 MO $3,400.05 4 2605.3019 2" CONDT PVC SCH 80, Bore Unit 4: treetights 3,430.00000000 LF 65.00 5 2605.3018 2" CONDT PVC SCH 80, Open Cut Unit 4: Streetlights 405.00000000 LF 45.00 1 5. 6 9999,0009 Locate Utilities Unit 4: Streetlights 60.00000000 EA 365.00 7 3441.1502 Furnish/Install Ground Box Type B, w/Apron Unit 4: Streetlights 26.00000000 EA $2.855.00 $74,230.00 8 3441.1409 NO 8 Insulated Elec Condr Unit 4: Streetlig Fs 10,095.00000000 LF $5.70 9 3441.3303 Rdwy IIlum Foundation TY 7 Unit 4: Streetlights 1.00000000 EA 2,650 0-0 , 5 . 10 9999.0010 Demo Foundation Unit4; treeHights 1.00000000 EA 2,350.00 1 3341.0103 18" RCP, Class III Unit 5: Stormwater 180.00000000 LF $114.E ,5 . 2 3349.5001 10' Curb Inlet Unit 5: tormwater 8.00000000 EA 10,000.00 Unit 1: Water $0.00 Unit 2: Sewer $0.00 Unit 3:Paving $59,156.50 Unit 4:Streetlights $411,746.50 Unit 5: Stormwater $100,561.40 Sub Total Additions 571,464.40 Change Order Additions Page 2 of 3 FORTWoRTH City of Fort Worth Change Order Deletions Project Name 2022 Bond Year 2 Contract 12 City Sec # 63360 Client Project # 104213 Contractor Woody Contractors, Inc. PM Justina Samaan/Brittany Darrah Inspector FHector Montoya Change Order Submittal # = Date 4/29I2026 DELETIONS Unit 1: Water 0.00 Unit 2: Sewer r rr Unit 3: Paving r rr Unit 4: Streetlights r er Unit 5: Stormwater r rr �-- r Ur Change Order Deletions Page 3 of 3 5/4/26, 8:28 AM ACITY COUNCIL AGEND M&C Review Official site of the City of Fort Worth, Texas oF Create New From This M&C DATE: 4/28/2026 REFERENCE **M&C 26- LOG NAME NO.: 0323 CODE: C TYPE: CONSENT PUBLIC HEARING: 202022 BOND YEAR 2 CONTRACT 12 CO2- WOODY NO SUBJECT: (CD 9) Authorize Execution of Change Order No. 2 in the Amount of $571,464.40, and the Addition of 80 Calendar Days to the Construction Contract with Woody Contractors, Inc. for the 2022 Bond Year 2 - Contract 12 Project for a Revised Contract Amount of $9,699,312.15, Adopt Appropriation Ordinances, and Amend the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 2 in the amount of $571,464.40, and the addition of 80 calendar days to City Secretary Contract No. 63360 with Woody Contractors, Inc. for the 2022 Bond Year 2 - Contract 12 project (City Project No. 104213) for a revised contract amount of $9,699,312.15; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the 2018 Bond Program Fund, by adjusting appropriations in the 2022 Bond Year 2 - Contract 12 project (City Project No. 104213) in the amount of $411,746.50, and decreasing appropriations in the Street Lights Programmable project (City Project No. PB0005) by the same amount; 3. Authorize the transfer of expenditures, within the 2022 Bond Year 2 - Contract 12 project (City Project No. 104213) in the amount of $411,746.50, from the 2022 Bond Program Fund to the 2018 Bond Program Fund, for the use of remaining 2018 Bond funds prior to drawing on the 2022 Bond; 4. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the 2022 Bond Year 2 - Contract 12 project (City Project No. 104213) in the amount of $150,000.00 and decreasing estimated receipts and appropriations in the Drainage Improvements programmable project (City Project No. P00114) by the same amount; and 5. Amend the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: On May 13, 2025, Mayor & Council Communication (M&C) 25-0425, awarded the City Secretary Contract No. 63360 in the amount of $9,127,847.75 to Woody Contractors, Inc., for the construction of the 2022 Bond Year 2 - Contract 12 project (City Project No. 104213). The Contract was subsequently revised by Change Order No. 1, administratively authorized on December 1, 2025, providing an additional 15 calendar days. It included new bid items for additional temporary water line, 1.5 water meters and services, and additional water line stubouts that are required to accommodate a future project. Change Order No. 2 will add new bid items to install new pedestrian light conduit on Buck Avenue, Mistletoe Drive, Mistletoe Boulevard, and Harrison Avenue. The new conduits and wires will be installed at a sufficient depth and in a suitable location to accommodate the upcoming paving operations. It also includes a new bid item to relocate a pedestrian light on Buck Avenue, which is in conflict with a proposed pedestrian ramp. These additional bid items are required due to previously unknown field conditions encountered during the installation of water utilities along these streets. During construction, it was determined that the existing conduit locations and depths would conflict with the proposed pavement improvements. The proposed adjustments will ensure the pedestrian lighting infrastructure is properly located, protected from future pavement work, and compatible with the final street improvements. This change order also includes the addition of new bid items for the replacement of 18-inch storm drain pipes and associated inlet structures along Chambers Avenue and Lisbon Street. These improvements were not part of the original project scope but were identified during construction, as the existing infrastructure conditions had deteriorated and required replacement to ensure proper drainage functionality and system integrity. This change order provides the necessary funding to cover the cost associated with this additional scope of work. Transportation and Public Works' Paving share of the change order is $59,156.50, Streetlight's share is $411,746.50, and Stormwater's share is $100,561.40. In addition, $49,438.60 is being appropriated to cover contingency, project management, inspection, and material testing for the added Stormwater scope. Staff recommends the use of the project contingency, already appropriated in the project, to fund the paving portion of this change order. Staff recommends the use of residuals from the 2018 Bond Program - Fund 34018 to fund the streetlights portion. Council finds that the 2018 Prop A projects are substantially complete and authorizes the use of these residual dollars for the proposed street light work. Staff has reviewed and verified the quantities for the additional work under this Change Order No. 2. Additionally, to complete the work, staff recommends extending the contract by 80 calendar days. The following table summarizes previous contract actions and change orders Construction Contract F M&C F Date F Amount Original ContractAmount 25-0425 5/13/2025 $9,127,847.75 Change Order No. 1 Administrative 12/1/2025 $0.00 Change Order No. 2 This M&C 4/28/26 $571,464.40 Revised Contract Amount F-F $9,699,312.15 Funding is currently available in the Street LT INST & LED CNV project within the 2018 Bond Program Fund for the purpose of funding the 2022 Bond Year 2 - Contract 12 project for the Transportation & Public Works Department. Fund I Project Name FY2026 Funds Remaining Authority IBudget Change lRevised FY2026 Budget 2018 Bond Program- 34018 IStreetLTINST& LED CNV-101917 F $517,807.35 This M&C 1 ($411,746.50)1 $106,060.85 Funding is currently available in the Stormdrain Pipe Rehab programmable project within the Stormwater Capital Projects fund for the purpose of funding the 2022 Bond Year 2 - Contract 12 project. Appropriations for the 2022 Bond Year 2 - Contract 12 project are as depicted below: Fund lExisting Funding lAdditional Funding Project Total 2022 Bond Program- Fund 34027 $5,107,784.00 $0.00 $5,107,784.00 W&S Capital Projects- Fund 56002 $6,223,418.00 $0.00 $6,223,418.00 2018 Bond Program- Fund 34018 1 $0.001 $411,746.50 $411,746.50 Stormwater Capital Projects- Fund 520021 $0.001 $150,000.00 $1501000.00 apps.cfwnet.org/council_packet/mc_review.asp? I D=34366&councildate=4/28/2026 1 /2 5/4/26, 8:28 AM M&C Review Project Total $11,331,202.001 $561,746.50 $11,892,948.50 Funding for this project was included in the FY2026-2030 Capital Improvement Program in the amount of $11,331,202.00. Additional funding in the amount of $561,746.50 is needed due to change order No. 2. The action in this M&C will amend the FY2026-2030 Capital Improvement Program as approved in connection with Ordinance 27979-09-2025. This change order will have no impact on the Transportation and Public Works Department's annual operating budget. This project is located in COUNCIL DISTRICT 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the 2022 Bond Year 2 — Contract 12 project within the 2022 Bond Program Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the 2018 Bond Program Fund and the Stormwater Capital Project Fund for the 2022 Bond Year 2— Contract 12 project to support the above recommendations and execution of the change order. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I I I Year Chartfield 2 Submitted for City Manager's Office by_ Jesica McEachern (5804) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 104213 - 1295 Form CO2.pdf (CFW Internal) 202022 BOND YEAR 2 CONTRACT 12 CO2- WOODY funds avail.docx (CFW Intemal) 202022BONDYEAR2CONTRACT12-WOODY FID TABLE (1)_(1).XLSX (CFW Intemal) 34018- Bond by Proposition Report.pdf (CFW Internal) Fund Availability- 04-07-26.docx (CFW Internal) M&C Map 202213ond Year2 CO2.pdf (Public) ORD.APP 202022 BOND YEAR 2 CONTRACT 12 CO2- WOODY-52002 A026(R4).docx (Public) ORD.APP 202022 BOND YEAR 2 CONTRACT 12 CO2- WOODY 34018 BOND A026(R2).docx (Public) Sam Search Woody Contractors Inc.pdf (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=34366&counciIdate=4/28/2026 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1 - 4 and 6 if there are interested parties. 7-7 OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1435432 Woody Contractors, Inc. Kennedale, TX United States Date Filed: 03/19/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CPN 104213 Change Order 2 for 2022 Bond Year 2 - Contract 12 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Woody, Troy MANSFIELD, TX United States X Woody , Trent MANSFIELD, TX United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Troy Woody and my date of birth is My address is 5413 Hidden Valley Ct Mansfield TX 1 76063 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, state of Texas on thel 9thday of March 2026 (month (year) Signatriie orize"r1en/t of contracting business entity JDeclarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE• 2022 Bond Year 2 Contract 12 — Change Order 2 M&C: 26-0323 CPN: 104213 CSO: 63360 DOC#: Date: 05/01/2026 To: Name Department Initials Date Out 1. Jaylyn Harrelson TPW - initial 05/07/2026 2. Troy Woody Contractor - signature rAO ood 05/06/2026 3. Hector Montoya TPW - signature k. 05/07/2026 4. Gary Deyon TPW - signatures 05/08/2026 5. Brittany Darrah TPW - signature w 05/07/2026 6. Greg Robbins TPW - signature � 05/08/2026 7 Mary Hanna TPW - signature -// 05/11/2026 8 Patricia Wadsack TPW - signature P(. W 05/14/2026 9 Lauren Prieur TPW - signature "P prieur 05/14/2026 10. Doug Black Legal - signature o....-.. 05/15/2026 11. Jesica McEachern CMO - signature CM 05/22/2026 12. Jannette Goodall CSO - signature e 05/26/2026 13. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContractskFortWorthTexas.gov at ext. 7233 for pick up when completed. Thank you! FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Woody Contractors, Inc. Subject of the Agreement: 2022 Bond Year 2 Contract 12 - Change Order 2 M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No El If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes IN No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104213 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes El No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.