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HomeMy WebLinkAbout062381-CO2 - Construction-Related - Contract - The Fain Group, LLCCSC No. 62381-0O2 FORTWORTH® City of Fort Worth *111�� Change Order Request Project NameF ARPA Long Ave Pedestrian Improvements City Sec # 62381� Client Project#(s) 104299 Project Intersection improvements along Long Avenue from Azle Ave to McKinley Ave. Includes new trees in the median, paving, sidewalks, Description installation of traffic and pedestrian signals, median closures, extension of left -turn lanes, re -striping, and ADA ramps. Contractor The Fain gnu , LLC Change Order # 2 Date 2/11/2026 City Project Mgr. Seth Cooksey City Inspector Erik Loza Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date TPW Totals Contract Time (CD) 3,791,653.20 $3,791,653.20 365 $0.00 $3,882,188.20 $3,882,188.20 365 Amount of Proposed Change Order $640,368.77 $640,368.77 80 Revised Contract Amount $4,522,556.97 Original Funds Available for Change Order Remaining Funds Available for this CO $0.00 Additional Funding (if necessary) $640,368.77 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $4,522,556.97 445 $0.00 $640,368.77 19.28% $4,739,566.50 JUSTIFICATION (REASONS) FOR CHANGE ORDER This Change Order No. 2 will allocate funding necessary for landscaping and irrigation installation work added to the project during construction phase of this project. This change order also covers for the additional item for new 6" concrete driveway added to the project as well as the additional quantity of sidewalk replacement. Additional asphalt pavement was replaced beyond what is needed for the median installation during construction due to condition of asphalt pavement in the field, as a result additional pavement, curb and gutter items were needed for this change order. All of the items in this change order are included in the original unit -price construction contract except the following: Concrete Driveway (Special), LIVE OAK - 3" CAL, CEDAR ELM - 3" CAL, LACEBARK ELM - 3" CAL, SHREDDED HARDWOOD MULCH @ 2" DEPTH, 2" Meter Impact Fee, Permanent Irrigation and TREE STAKING (3 POSTS). The driveway, tree, mulch and staking costs have been reviewed and compared to similar items on other recently bid projects and/or the TxDOT online bid repository and are considered to be reasonable. The Impact Fee costs are not determined by the contractor. Finally, the irrigation cost estimate provided by the engineer is attached to this change order and is similar to the Contractor's proposed cost. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Nam Contractor (Name) Contract Signatur Date The Fain Group, LLC Larry Frazier' 04/24/2026 r L� 05/01/2026 1��04/27/2026 Date I Senior Capital Project Officer Date 05/05/2026 1 - - 05/11/2026 Date Director, Contracting Department (Dept) Date 'a " `wad ark Patricia L. Wadsack (May 14, 2026 15:24:34 CDT) 05/14/2026 d _?. 05/ 14/2026 Date Assistant City Man Date oouoi�ais. xnze ia:oo:az cor 05/15/2026 rt 05/28/2026 a *on rnnp M&C Number 26-0175 a ATTEST: _ $ 0 0p0 oa o�p9.i 0 Jannette Goodall, City Secretary Pp* sad aaan�.......5ob M&C Date Approved 03/10/2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH City of Fort Worth �7'--- Change Order Additions Project Name ARPA Long Ave Pedestrian Improvements City Sec # 62381 Client Project# 104299 Contractor The Fain Group, LLC PM Seth Cooksey Inspector Erik Loza Change Order Submittal # = Date 2/11/2026 ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 2 Remove Sidewalks 0 240.00000000 SY $52.00 $12,480.00 5 Remove Conc Pvmt 1,153.97000000 SY $35.00 $33,602.46 6 Remove Asphalt Pvmt 2,823.60000000 SY $16.00 $0.00 7 Remove Conc Curb & Gutter 6,257.00000000 LF $14.00 $87,598.00 8 Remove Conc Valley Gutter 316.00000000 SY $35.00 $11,060.00 9 Remove 24" Storm Line 243.00000000 LF $59.00 $14,337.00 23 8" Flexible Base, Type A, GR-1 461.91000000 SY $25.00 $11,547.75 24 2" Asphalt Pvmt Type D 2,725.91000000 SY $26.00 $0.00 26 8" Asphalt Base Type B 491.63000000 SY $79.00 $38,838.77 27 8" Conc Pvmt 42.66000000 SY $117.00 $4,991.22 29 Conc Sidewalk, Adjecent to Retaining Wall 72.00000000 SF $29.00 $2,088.00 31 6" Concrete Driveway 315.00000000 SF $159.00 $50,085.00 37 9" Conc Valley Gutter, Residential 27.34000000 SY $135.00 $3,690.90 38 6" SLID Pvmt Markings HAS (W) 2,329.90000000 LF $3.00 $6,989.70 39 6" SLID Pvmt Markings HAS (W) 7,658.00000000 LF $3.00 $22,974.00 41 8" SLID Pvmt Marking HAS (W) 99.00000000 LF $4.00 $396.00 44 Performed Themoplastic Contrast Marking - 24" Crosswalk 60.00000000 LF $57.00 $3,420.30 48 REFL Raised Marker TY II-C-R 183.00000000 EA $8.00 $1,464.00 50 Remove 6" Pvmt Marking 987.00000000 LF $6.00 $5,922.00 54 Conc Ret Wall Adjacent to Sidewalk 72.00000000 LF $231.00 $16,632.00 56 Block Sod Placement 3,000.00000000 SY $11.00 $33,000.00 82 Furnish/Install Ground Box Dtye D 1.00000000 EA $2,560.00 $2,560.00 110 Traffic Control 3.00000000 MO $3,452.00 $10,266.00 111 Integal Color/Stamped 4" Concrete Median 24,81460000 SY $177.00 $4,392.18 118 Concrete Driveway (Special) 2,280.00000000 SF $4.00 $9,120.00 119 LIVE OAK - 3" CAL 14.00000000 EA $650.00 $9,100.00 120 CEDAR ELM - 3" CAL 14,00000000 EA $650.00 $9,100.00 121 LACEBARK ELM - 3" CAL 14.00000000 EA $650.00 $9,100.00 122 SHREDDED HARDWOOD MULCH @ 2" DEPTH 39.00000000 CY $106.25 $4,143.75 123 TREE STAKING (3 POSTS) 39.00000000 EA $62.00 $2,418.00 124 Permanent Irrigation 1.00000000 LS $167,090.04 $167,090.04 125 2" Meter Impact Fee 2.00000000 EA $25,981.00 $51,962.00 TPW $640,368.77 Sub Total Additions $640,368.77 Change Order Additions Page 2 of 3 FORTWORTH City of Fort Worth 1j* — Change Order Deletions Project Name ARPA Long Ave Pedestrian Improvements City Sec # 62381 Client Project # 104299 Contractor The Fain Group. LLQ PM Seth Cooksey Inspector Erik Loza Change Order Submittal# C� Date 2/11/2026 DELETIONS ITEM DESCRIPTION DEPT City Unit Unit Cost Total TP W $0.00 Sub Total Deletions $0.00 Change Order Deletions Page 3 of 3 City of Fort Worth, Mayor and Texas Council Communication DATE: 03/10/26 M&C FILE NUMBER: M&C 26-0175 LOG NAME: 20LONG AVE ARPA PEDESTRIAN SAFETY IMPROVEMENTS CO2 SUBJECT (CD 2) Authorize Execution of Change Order No. 2, in the Amount of $640,368.77 and the Addition of 80 Calendar Days to the Construction Contract with The Fain Group, LLC, fka The Fain Group, Inc., for Additional Scope Including Planting Trees, Irrigation, and Paving Items for the Long Avenue ARPA Pedestrian Safety Improvements Project for a Revised Contract Amount of $4,522,556.97 (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of Change Order No. 2 in the amount of $640,368.77 and the addition of 80 calendar days to City Secretary Contract No. 62381, a construction contract with The Fain Group, LLC, fka The Fain Group, Inc., for additional scope including planting trees, irrigation and paving items for the Long Avenue ARPA Pedestrian Safety Improvements project (City Project No.104299) for a revised contract of $4,522,556.97. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize execution of Change Order No. 2, in the amount of $640,368.77, and the addition of 80 calendar days, to the construction contract with The Fain Group, LLC, fka The Fain Group, Inc. On November 12, 2024, M&C 24-0997 awarded City Secretary Contract No. 62381 to The Fain Group, Inc., in the amount of $3,791,653.20 for the Long Avenue ARPA Pedestrian Safety Improvements project (City Project No. 104299). The project scope includes traffic signal replacement, intersection improvements, extension of an existing westbound right -turn lane, median modifications, sidewalk extensions, accessible pedestrian signals (APS), and Americans with Disabilities Act (ADA) ramps at multiple intersections along Long Avenue from Azle Avenue to McKinley Avenue. On June 2, 2025, The Fain Group, Inc. converted to The Fain Group, LLC and filed appropriate documentation with the Texas Secretary of State. Change Order No. 1 in the amount of $90,535.00 to provide additional funding for construction services including manhole removal, portable message boards, and additional electrical components is anticipated to be executed before this M&C is approved. This Change Order No. 2 will allocate funding for the planting of trees, installation of irrigation, and additional paving work added during the construction phase of the project. Construction Contract7l M&C Date Contract Amount Original Contract 24-0997 11/12/20241 $3,791,653.20 Change Order 1 IlAdministrative Pending $90,535.00 Change Order 2 IThis M&C Pending $640,368.77 Revised Contract Amount $4,522,556.97 This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). Funding for this project was included in the Fiscal Years 2026-2030 Capital Improvement Program. Funding is budgeted in the 2022 Bond Program Fund for the Transportation and Public Works Department for the purpose of funding the ARPA Pedestrian Safety Improve project, as appropriated. The project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the ARPA Pedestrian Safety Improve project to support the execution of the change order. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility of verifying the availability of funds. Submitted for City Manager's Office by Jesica McEachern 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 Expedited CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2. 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1420311 The Fain Group LLC. Fort Worth, TX United States Date Filed: 02/12/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 104299 Pedestrian Safety Improvements for Long Ave 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary The Fain Group LLC., Larry Frazier Fort Worth, TX United States X 5 Check only if there is NO Interested Party, ❑ 6 UNSWORN DECLARATION My name is Larry Frazier and my date of birth is My address is 2500 Great Southwest Parkway , Fort Worth TX , 76106 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 12thday of February , 2026 (month) (year) Signature of authorized agent of contracting business entity (Declarant) forms provicea Dy I exas ttnics commission www.ethlcs.state.tx.us Version V4.1.0.cd93a486 104299-CNCO-ARPA Long Ave Pedestrian Safety Improvement CO#2 Final Audit Report 2026-05-22 Created: 2026-04-23 By: Andrea Munoz (Andrea. Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAA4i93IfeEgiZQHTzu2rEXd2r9uz1PAzHY "104299-CNCO-ARPA Long Ave Pedestrian Safety Improvemen t CO#2" History 65 Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2026-04-23 - 9:52:04 PM GMT- IP address: 204.10.90.100 Document emailed to LaKeshia Lynch (La Kesh ia. Lynch @fortworthtexas. gov) for filling 2026-04-23 - 10:07:20 PM GMT Document emailed to Ifrazier@faingp.com for signature 2026-04-23 - 10:07:21 PM GMT Document emailed to Erik Loza (erik.loza@fortworthtexas.gov) for signature 2026-04-23 - 10:07:21 PM GMT Document emailed to Seth Cooksey(seth.cooksey@fortworthtexas.gov) for signature 2026-04-23 - 10:07:21 PM GMT Email viewed by Seth Cooksey (seth.cooksey@fortworthtexas.gov) 2026-04-23 - 10:07:26 PM GMT- IP address: 51.54.38.120 Email viewed by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) 2026-04-23 - 10:22:54 PM GMT- IP address: 104.47.64.254 L=,6 Form filled by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) Form filling Date: 2026-04-23 - 10:24:25 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by Ifrazier@faingp.com 2026-04-24 - 0:09:25 AM GMT- IP address: 172.225.18.110 D Email viewed by Erik Loza (erik.loza@fortworthtexas.gov) 2026-04-24 - 12:20:31 PM GMT- IP address: 166.205.58.57 FoRTWORTH. I "I'ledl:y Adobe Acrobat Sign Signer Ifrazier@faingp.com entered name at signing as Larry Frazier 2026-04-24 - 1:04:33 PM GMT- IP address: 104.190.201.177 Document e-signed by Larry Frazier (Ifrazier@faingp.com) Signature Date: 2026-04-24 - 1:04:35 PM GMT - Time Source: server- IP address: 104.190.201.177 Document e-signed by Seth Cooksey(seth.cooksey@fortworthtexas.gov) Signature Date: 2026-04-28 - 3:12:12 AM GMT - Time Source: server- IP address: 86.62.28.240 D Email viewed by Erik Loza (erik.loza@fortworthtexas.gov) 2026-04-30 - 1:23:25 PM GMT- IP address: 51.54.38.123 Email viewed by Erik Loza (erik.loza@fortworthtexas.gov) 2026-05-01 - 7:08:56 PM GMT- IP address: 166.205.58.57 Document e-signed by Erik Loza (erik.loza@fortworthtexas.gov) Signature Date: 2026-05-01 - 7:21:52 PM GMT - Time Source: server- IP address: 166.205.58.57 Document emailed to Chad Allen (Chad.Allen@fortworthtexas.gov) for signature 2026-05-01 - 7:21:56 PM GMT ` 6 Document e-signed by Chad Allen (Chad.Allen@fortworthtexas.gov) Signature Date: 2026-05-05 - 3:24:30 PM GMT -Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) for signature 2026-05-05 - 3:24:35 PM GMT =1 Email viewed by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) 2026-05-05 - 4:14:07 PM GMT- IP address: 104.47.64.254 rc� Document e-signed by Lissette Acevedo (Lissette.Acevedo@fortworthtexas.gov) Signature Date: 2026-05-13 - 4:48:53 PM GMT - Time Source: server- IP address: 204.10.90.100 - Signature Appearance Selected: IMAGE - Document emailed to Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) for signature 2026-05-13 - 4:48:57 PM GMT p Signer Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) entered name at signing as Patricia L. Wadsack 2026-05-14 - 8:24:32 PM GMT- IP address: 208.184.124.181 LJQ Document e-signed by Patricia L. Wadsack (patricia.wadsack@fortworthtexas.gov) Signature Date: 2026-05-14 - 8:24:34 PM GMT - Time Source: server- IP address: 208.184.124.181 - Signature Appearance Selected: TYPE lc, Document emailed to Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) for signature 2026-05-14 - 8:24:38 PM GMT FoRT'WORTH. Powered by Adobe Acrobat Sign 6 Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2026-05-14 - 9:57:05 PM GMT - Time Source: server- IP address: 208.184.124.181 - Signature Appearance Selected: DRAW Document emailed to Douglas Black (Douglas.Black@fortworthtexas.gov) for signature 2026-05-14 - 9:57:09 PM GMT r Document e-signed by Douglas Black (Douglas.Black@fortworthtexas.gov) Signature Date: 2026-05-15 - 6:00:32 PM GMT - Time Source: server- IP address: 204.10.90.100 - Signature Appearance Selected: DRAW -'v Document emailed to Jesica McEachern aesica.mceachern@fortworthtexas.gov) for signature 2026-05-15 - 6:00:37 PM GMT Document declined by Jesica McEachern Qesica.mceachern@fortworthtexas.gov) Decline reason: Please see e-mail to Andrea for revisions. Thank you, Jes 2026-05-22 - 5:30:31 PM GMT- IP address: 204.10.90.100 FoRTWQRTH. I Psweredisy Adobe Acrobat Sign FORT WORTH1. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: ARPA Long Ave Pedestrian Safety Improvement CO#2 M&C: 26-0175 CPN: 104299 CSO: 62381 DOC#: 1 Date: To: Name Department Initials Date Out 1. Lakeshia Lynch TPW .� 04/23/2026 2. Larry Frazier Vendor ! ` 04/24/2026 3. Erik Loza TPW E 05/01/2026 4. Seth Cooksey TPW 04/27/2026 5. Chad Allen TPW 05/05/2026 6. Lissette Acevedo TPW 05/13/2026 7. Patricia Wadsack TPW AD P(.tiV 05/14/2026 8. Lauren Prieur TPW Director A9P, 05/14/2026 9. Doug Black Legal �— �� Douglas ack 05/15/2026 10. Jesica McEachern CMO 05/28/2026 11 Jannette Goodall CSO t „eta teGoodall 05/28/2026 12 TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: Alexandra Ripley DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ❑No RUSH: DYES ❑No SAME DAY: DYES ❑No NEXT DAY: DYES ❑No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ❑ Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts a)fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you! F0 RT WO RT H City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: The Fain C=,rni Tn I I C: Subject of the Agreement: Change Order No. 2 to CSC No. 62381, a Contract for the Long Avenue Pedestrian Safety Improvements Project (2022 Bond Program) M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. 1295 Form (page 8) attached per comment below Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104299 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.