HomeMy WebLinkAbout065268 - General - Contract - Stonewater, Inc.CITY SECRETARY CONTRACT NO. 65268
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX CITY OF FORT WORTH
HOME REPAIR SERVICES CONTRACT: HARRP
This Contract is by and between the CITY OF FORT WORTH, a Texas home -rule municipal corporation
("City") and STONEWATER INC., authorized to do business in the State of Texas ("Contractor"). City
and Contractor may be referred to herein individually as a Party and collectively as the Parties.
WITNESSETH: That for and in consideration of the payments and agreements to be performed by the
City, Contractor hereby agrees with City to commence and complete the Home Repair Services Contract
described herein, effective as of the date executed by the Assistant City Manager ("Effective Date").
ARTICLE 1. DEFINITIONS
"Abatement" means a measure or set of measures designed to permanently eliminate lead -based
hazards or lead -based paint. Abatement strategies include the removal of lead -based paint, Enclosure,
Encapsulation, replacement of building components coated with lead -based paint, removal of lead -
contaminated dust, and removal of lead -contaminated soil or overlaying of soil with a durable covering
such as asphalt (grass and sod are considered Interim Control measures). All of these strategies require
preparation; cleanup; waste disposal; post -Abatement clearance testing; recordkeeping; and, if applicable,
monitoring.
"Building Code" means the City's Building Code as amended from time to time.
"Building Permit" means any permit received from the City's Planning and Development Department to
perform the Work on a Housing Unit.
"Business Diversity Enterprise Ordinance" or "BDE" means the City's Business Diversity Ordinance,
Ordinance No. 20020-12-2011.
"CDBG" means Community Development Block Grant.
"CDBG-DR" means Community Development Block Grant — Disaster Recovery and requirements are found
at 88 FR 3198 on January 18, 2023.
"CDBG Regulations" means regulations found at 24 CFR Part 570 et seq.
"Contract Documents" means, collectively, this document, the Compliance Provisions (Attachment A),
Sample Job Order/Work Write Up (Attachment B), Bid Price Worksheet (Attachment C), and all other
Attachments and documents that are attached or incorporated herein by reference. The Contract
Documents shall be construed in the order of precedence in which they are listed.
"Contractor Personnel" means employees, staff or subcontractors employed or hired by Contractor to
perform Work under this Contract.
"Encapsulation" means any covering or coating that acts as a barrier between lead -based paint and the
environment, the durability of which relies on adhesion and the integrity of the existing bonds between
multiple layers of paint and between the paint and the substrate.
"Enclosure" means the use of rigid, durable construction materials that are mechanically fastened to the
substrate to act as a barrier between the lead -based paint and the environment.
"EPA" means the United States Environmental Protection Agency.
"EPA's Renovation, Repair and Paint Rule" or "RRP Rule" means 40 CFR Part 745, as amended from
time to time.
"HARRP" means the Homeowners Assistance Repair and Rehabilitation Program, funded with CDBG-DR.
"Housing Unit" means a residential unit occupied by a household eligible for services under HARRP and
includes the real property on which the Housing Unit is located.
"HUD" means the United States Department of Housing and Urban Development.
"Interim Controls" means a set of measures designed to temporarily reduce human exposure or possible
exposure to lead -based paint hazards. Such measures include, but are not limited to, specialized cleaning,
repairs, maintenance, painting, temporary containment, and the establishment and operation of
management and resident education programs. Monitoring, conducted by owners, and reevaluations,
conducted by professionals, are integral elements of Interim Control. Interim Controls include dust removal;
paint film stabilization; treatment of friction and impact surfaces; installation of soil coverings, such as grass
or sod; and land use controls. Interim Controls that disturb painted surfaces are renovation activities under
EPA's Renovation, Repair and Painting Rule.
"Job Order Contract" or "JOC"" is a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity governing
agreement for the Work ("Project").
"Job Order" means an itemized list of the Work which contains sufficient detail to determine quantities and
quality, and the time for performance. It includes any specifications and drawings required by City together
with any change orders approved by City and Contractor. Work on a Housing Unit will be authorized by an
individual Job Order on an as -needed basis. The term "Work Order" is synonymous with Job Order for the
purposes of this contract. See sample Work Order/Job Order in Attachment B.
"Lead Safe Housing Rule" means the regulations found at 24 CFR Part 35 subparts B-R.
"Owner" means the owner of the Housing Unit to be serviced.
"Project" means the individual Housing Unit receiving the repairs or the rehabilitation work, as determined
by City staff. The term "Housing Unit" is synonymous with Project for the purposes of this contract.
"Request for Proposals" or "RFP" means the Request for Proposals for Home Repair Services, RFP No.
26-0005, issued November 12,2025
"Texas Environmental Lead Reduction Rule" or "TELRR" means 25 TAC 295.201-220, as amended
from time to time.
"Work" means the home repair services provided by Contractor under this contract, including any
Weatherization, HVAC, Plumbing, Electrical, Roofing, Lead Hazard Reduction, or related rehabilitation and
repair work performed on a Housing Unit required by a Job Order and the Contract Documents, whether
completed or partially completed, and which includes all labor, materials, equipment, and services provided
or to be provided by the Contractor to fulfill the Contractor's obligations under the Contract Documents.
ARTICLE 2. SCOPE OF SERVICES
A. Contractor agrees to provide the City with Weatherization, Lead Hazard Reduction, HVAC,
Plumbing, Electrical, Roofing, Flooring, Bathroom Repairs, Foundation Repairs, Insulation,
Kitchen Repairs, General Construction, Moving and/or Storage, and/or Construction
Management services for the purpose of assisting income -eligible and otherwise qualified residents
with HARRP services in a Housing Unit. All Work shall be performed in accordance with the CDBG-
DR, TELRR, HUD Guidelines for the Lead -Safe Housing Rule, and/or any other applicable
regulations regarding performance of these home repair services with the use of the specified
funds.
B. Contractor acknowledges that the Project is assisted in whole or in part with Federal Grant funds
awarded to the City and that any Job Order and Work performed shall be performed in strict
accordance with all requirements of the grant and affiliated Regulations as more particularly set out
in Attachment A.
C. Contractor shall do everything required by the Contract Documents for each Job Order
including furnishing all of the labor, materials and equipment necessary to perform the Work, with
any substitutions being of equal or better quality and cost and approved through Change
Orders.
D. Contractor will post at the job site all the permits required based on the Project specifications
and will also provide them to the City for record -keeping purposes. All permits shall be billed
as pass through costs and listed as a separate line item on any invoices. When applicable, the
Contract shall indicate the charge to be paid by City for overhead costs related to obtaining any
building permit required by the work items related to the services being provided. The
Contractor must provide proper documentation with each client invoice in order to support
payment of a permit. Failure to provide the supporting proof of documentation will result in non-
payment.
E. . As applicable for the particular job assigned, all Work shall be performed by workers qualified for
the activities according to HUD's Lead Safe Housing Rule, and who are trained and certified by the
Texas Department of State Health Services, Environmental Lead Branch, or by workers trained and
certified under the EPA Renovation and Repair Rule.
F. Contractor must perform the Work in accordance with the Building Code and all other relevant City,
State and Federal building codes and any other applicable laws, ordinances and regulations. To the
extent of conflict between any of the foregoing codes and standards, the more restrictive shall apply.
Inconsistencies or conflicts between the Building Code and this Contract shall be resolved in favor of
the Building Code. If it is necessary to modify this Contract to comply with the Building Code, then
the Parties shall execute a written modification.
G. City will inspect all completed Work before payment to the Contractor is approved. Contractor must
repair or replace all Work and materials that do not pass inspection. Such repair or replacement of
Work shall be completed within 2 working days from written notification of the need for such repair
or replacement by City. If the Work fails to pass final inspection, Contractor will be responsible for
any fees associated with the re -inspection as well as any other fees or costs resulting from the failure
of the Work to pass final inspection. For work performed on lead hazard reduction, Contractor will
be responsible for any fees associated with an additional clearance test, such as testing of dust
wipes, as well as other associated costs; such costs may include the cost of lodging or any other
additional relocation expenses for the Housing Unit's occupants.
H. Contractor shall not solicit or contract with Owners or occupants of the Housing Unit to perform
additional work on the Housing Unit for minimum of 6 months after the Work is complete.
I. Contractor shall be responsible for accessing whether moving furniture and/or safe storage of the
occupants' furniture and personal belongings is necessary to perform the Work and determining
what the moving and/or storage needs are based on the scope of work, outlined in Attachment B.
Contractor must notify City of the identified moving/storage needs and coordinate with the Owner(s)
and the moving service provider to move items out of the Housing Unit and to move items back in
when Work is complete.
J. Contractor at all times will keep the Housing Unit free from accumulation of waste materials or
rubbish caused by his or her work. Contractor will be responsible for the safe -keeping and
protection of all supplies, materials, equipment, completed work, and incomplete work at the job
site during the term of this Agreement.
K. The contractor shall take all precautions necessary to protect existing trees, plants, sidewalks,
buildings, vehicles, et., in the areas where work is being done. The contractor shall repair,
rebuild and make good at his own expense, any injuries and damage to the same which may
result from work being carried on under their contract. Clean up and removal from the site of
all debris and waste materials resulting from this work shall be the responsibility of the
contractor.
ARTICLE 3. LEAD -BASED PAINT
The Lead Based Paint Hazard Reduction Act is designed to eliminate existing hazards by removal,
encapsulation or stabilization of certain surfaces containing lead -based paint within the property.
The Contractor must make the utmost effort to complete the lead hazard reduction activities as indicated
by a successful clearance examination within the allotted time. Additionally, before any lead work begins,
the Contractor must provide the Homeowner with the Renovate Right Brochure and get their signature, as
documented in Attachment D. The Contractor is also required to ensure the Lead Hazard Presumption
Notice (Attachment E), if applicable, the Renovation Recordkeeping Checklist (Attachment F), and the
Certification of Lead -Based Work Performed (Attachment G) are all completed.
City agrees to provide a Clearance Inspection report to the Contractor within 72 hours or (3) business days
after the clearance inspection took place. The Contractor shall be required to provide a designated time to
the City of a minimum of 24 hours in advance for the clearance test to take place. City will cover the cost of
the first clearance report. If any additional testing is needed because of GC failure to correctly clean the
area prior to final clearance, then the GC's final payment will be reduced for the cost of each additional
clearance test.
ARTICLE 4. QUALITY OF WORK
A. Contractor will supervise and direct the construction of the Project using his/her best skills and
attention.
B. All work shall comply with the manufacturer's recommendations for product use and/or installation
of materials.
C. Contractor agrees that all work shall result in a finished product, be completed in a professional
manner, and shall be carefully inspected by him/her for completeness prior to requesting a final
inspection. Contractor acknowledges that City shall conduct one "final inspection" to create a short
punch list, if required, and one follow-up inspection.
D. Contractor will not employ any person(s) on the Project who are unqualified or unskilled in their
assigned tasks or duties. Contractor will not allow any employee to work at the job site who cannot
perform his assigned tasks and duties in a professional manner.
ARTICLE 5. INSURANCE REQUIREMENTS
Contractor shall not commence Work until it has obtained all insurance coverage described in Article 38 of
this contract and proof of such coverage has been received and approved by City.
ARTICLE 6. TIME OF COMPLETION
City shall provide Contractor a written Notice to Proceed for each Job Order which states a date for
commencement (Note: Work cannot begin before the commencement date) and a date for completion of the Work.
If Contractor fails to commence work within 20 days of the date of the Notice to Proceed, City has the right to
terminate this Job Order. Such notice of termination shall be in writing.
Contractor shall complete the Work within the number of calendar days specified in the Job Order. I f
n e c e s s a r y , approved change orders may extend the completion date. The time for completion of the Work
is an essential element of this Contract. Contractor acknowledges that failure to complete the Work within the
stated number of calendar days may result in suspension or termination of this Contract or liquated damages
(see B below).
A. If Contractor is delayed from completing the Project timely, Contractor shall promptly notify City
including the reasons for such delay. If good cause for the delay is claimed by the Contractor, it
shall be Contractor's obligation to substantiate the reason for the delay with adequate
documentation, and City may agree to extend the time period for completion, such approval not to
be unreasonably withheld.
B . If Contractor fails to satisfactorily complete the Work by the Completion Date (as extended, if
applicable), liquidated damages in the sum of one (1) percent of the amount of the total job order
contract, will be charged per day from the original Completion Date until the work is completed, and
shall be deducted from the Contractor's final payment.
ARTICLE 7. TERM OF CONTRACT
This Contract shall commence as of the Effective Date and shall automatically expire on January 31, 2030, if
not terminated sooner or extended as described below, with the option of one (1) one-year renewal, if agreed
upon by both parties. No Job Order shall be issued after the Expiration Date. However, any Job Order with
Work still in progress, Contractor's obligation to cure or remedy defective Work, and Contractor's warranty
and indemnification obligations shall survive the Expiration Date or earlier termination of this Contract.
CONTRACTOR ACKNOWLEDGES AND AGREES THAT THERE IS NO GUARANTEE THAT A SPECIFIC
DOLLAR AMOUNT WILL BE SPENT UNDER THIS CONTRACT.
ARTICLE 8. PAYMENT FOR SERVICES
A. City, not Owner, is responsible for all payments under this Agreement and shall pay Contractor for
each Job Order based on the prices in Attachment C upon City's acceptance of the completed
Work and submission by Contractor of a detailed invoice in Neighborly along with supporting
receipts.
B. City shall have the unconditional right to withdraw a Job Order at any time so long as it has not
issued a Notice to Proceed. If a Job Order is withdrawn, Contractor shall not be entitled to any
compensation or reimbursement of any costs incurred by the Contractor for the withdrawn Job
Order so long as the City has not yet issued a Notice to Proceed.
C. For a Job Order to become effective, it must (1) be signed by City and Contractor, (2) be for a fixed
price, lump sum for the Work, (3) be based on the prices in Attachment C, and (4) include a Notice
to Proceed. City shall pay Contractor within 30 days of acceptance of completed Work, and monthly
until all work for the Project is complete.
D. Contractor will not be compensated for any Work outside of the scope of a Job Order or this
Contract that is not pre -authorized by City in writing.
E. Contractor will not be compensated for any Work until all work in place has been verified by City
inspectors and approved as completed in accordance with all Uniform Construction Codes as
adopted by the City and the Written Rehabilitation Standards and Construction Manual for Housing
Repair and Rehabilitation (created March 2024).
F. Contractor will permit the City, its agents or designees, to examine and inspect the construction
work performed under this Agreement during business hours.
Contractor further agrees that all environmental remediation that was required as a result of the
environmental review or any other environmental testing must be completed and the appropriate clearance
reports provided to City in a timely manner. City may request, at its sole discretion, one or all of the following
in connection with Contractor's disbursement request:
1. Proof of paid and unpaid construction bills for labor, materials and subcontractors (as
applicable) which show full payment (except for holdbacks) of such bills then due and
payable, except those covered under the current draw request.
2. A statement duly executed and acknowledged by Contractor, in form and substance
reasonably satisfactory to the City, stating all subcontractors and suppliers with which
Contractor has entered into subcontracts or purchase orders, the type and description of
labor, service or materials being provided, the aggregate amount payable to each such
subcontractor and supplier in the current application for payment, any retention of funds,
including the current disbursement, amounts paid to date, the then -current amount due
each such subcontractor and supplier, and the balance due each such subcontractor and
supplier after payment.
3. Any inspection reports, architectural certificates with respect to the stage of completion of
the Project, and such other proof as the City may reasonably require establishing that
construction progress has been made in compliance with the plans and specifications.
4. The current status of accounts of Contractors and its subcontractors, materialmen, and
laborers furnishing labor, materials, or services in the construction of the Project.
City will not be obligated to make the last disbursement to Contractor unless and until it has received the
following documentation:
A. If the scope of work as outlined in Attachment B requires a permit by local municipal building,
planning, and permit department(s), Contractor must provide written approval by local
governmental authorities having jurisdiction of the property that the Project has been completed
in accordance with all applicable local laws, rules, ordinances, and regulations.
B. Confirmation via inspection by HARRP that the Project has been completed in accordance with
the plans and specifications and an executed Attachment K — Contractor's Warranty on Labor
and Materials and Substantial Completion Form and an Attachment I — Final Release of
Payment Letter from Contractor.
C. A statement duly executed and acknowledged by Contractor, in form and substance
reasonably satisfactory to the City, listing all subcontractors and suppliers with which
Contractor has entered into subcontracts or purchase orders (Attachment B-1 —
Subcontractor/Supplier List), the type and description of labor, service or materials being
provided, the aggregate amount payable to each such subcontractor and supplier in the
current application for payment, any retention of funds, including the current disbursement,
amounts paid to date, the then -current amount due each such subcontractor and supplier,
and the balance due each such subcontractor and supplier after payment.
D. If applicable, a satisfactory Wood Destroying Organism (WDO) Report from a licensed pest
control agency, Lead Clearance test, Asbestos remediation, or other environmental test
required by the federal funding regulations.
E. Verification that Owner was provided a Contractor's Warranty on Labor and Materials for any
equipment, appliances, and warranted materials installed under this Agreement in
Attachment K.
ARTICLE 9. LIENS
Contractor shall not place a lien on the Housing Unit and will only look to the City for payment for Work.
Placement of a lien on a Housing Unit by Contractor or any subcontractor will be grounds for termination of
this Contract for cause.
ARTICLE 10. PERMITS AND INSPECTIONS
Contractor shall apply for all Building Permits and for any other permits required by a Job Order. Separate
Building Permits shall be required for each Housing Unit. Contractor shall be responsible for scheduling all
City inspections.
All necessary inspections by the City's Development Services Department for Building Permits must have
occurred in order for final inspection of the Work by the City's Neighborhood Services Department
inspectors to be scheduled. Work must pass final inspection by both Development Services Department
inspectors for Building Permits and Neighborhood Services Department inspectors for all Contract and
federal requirements for the Work.
ARTICLE 11. CITY INSPECTION AND ACCEPTANCE OF WORK
Inspection and acceptance of any Work shall be as stated in a Job Order in accordance with the Contract
Documents. Work must pass visual inspection and/or any applicable Lead Hazard Control clearance test as
required by federal and state laws and be approved by inspectors from both the Planning and Development
Department for Building Permits and the City's Neighborhood Services Department for all Contract and federal
and state law requirements.
City reserves the right to perform inspections of the Work at any time, and any inspections performed by City
or by others on behalf of City shall be for City's sole benefit. The presence or absence of a City inspector
does not relieve Contractor from any Contract requirement, and no inspector is authorized to change any term
or condition of the Job Order or of the Contract Documents without the City's written authorization. Quality
control for the Work is the responsibility of Contractor. Contractor shall, without charge, replace or correct
Work found by City not to conform to the Job Order or Contract requirements unless City consents to accept
the Work with an appropriate adjustment in the Job Order price.
ARTICLE 12. WARRANTY OF CONSTRUCTION AND MATERIALS
Contractor shall warrant that Work conforms to the Job Order and is free of any defect in material, design
furnished, or workmanship performed by the Contractor or any of its design professionals, subcontractors
or suppliers at any tier. All Work shall be warranted for a minimum of 1 year from the date of final
acceptance of the Work.
All repairs or replacement shall be at no cost or charge to City or the Owner or occupant, whether or not
the materials are guaranteed by the manufacturer or supplier.
The warranty shall not be construed to limit or in any way modify any warranties or guarantees placed
upon any materials, fixtures or devices by their manufacturers, or any components for which a longer period
of warranty is required in this Contract.
Contractor shall furnish the Owner with all manufacturers' and suppliers' written guarantees, warranties
and operating instructions covering materials furnished under this Contract, together with any
documentation required for validation, prior to receipt of final payment.
The warranties described in this section shall extend to and benefit subsequent Owners of the Property, if
any, to the extent a subsequent Owner acquires the Property during the periods in which the warranties
are still in effect, and Contractor hereby consents to the assignment of this warranty by the current Owner
to such new Owner. The Contractor warrants that to the extent additional damage to the Property results
from Contractor's failure to respond timely to valid complaints by the Owner or subsequent Owners, such
additional damage shall be repaired by Contractor and is also subject to the warranty contained in this
section. Establishment of the correction periods as described in this section relates only to the specific
obligation of the Contractor to correct the work, and has no relationship to the time within which the
obligation to comply with this Agreement may be sought to be enforced, nor to the time within which
proceedings may be commenced to establish the Contractor's liability with respect to the Contractor's
obligations other than specifically to correct the work under this paragraph.
ARTICLE 13. DELAYS AND EXTENSION OF TIME
Contractor may be granted an extension of time because of change orders, or because of unforeseeable
conditions that are deemed by City in its sole discretion as being beyond Contractor's control and which
constitute a justifiable delay. Requests for extensions of time must be made in writing no later than 2
calendar days after the occurrence of the delay. Any additional time allowed shall be at no cost to City. Any
additional expenses incurred because of Contractor error as deemed by City in its sole discretion, including
but not limited to, additional occupant relocation expenses and clearance sampling analysis, will be paid by
Contractor.
Except in an emergency endangering life or property, Owner and Contractor expressly agree that no
material changes or alterations in the description of work or price provided in this Agreement shall be made
without a prior written order signed by City by using Attachment J — Change Order Form. The amount paid
pursuant to this Agreement, time for performance, and changes to materials, specifications, or other
provisions in Attachment B may be changed only by a change order approved by City. No extra costs will
be paid to Contractor if it has neglected to evaluate properly the extent of the rehabilitation work.
ARTICLE. 14. SUBCONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN'S BUSINESS
ENTERPRISES AND LABOR SURPLUS AREAS
14.1 For procurement contracts $100,000.00 or larger that are paid for, in part or in full, with CDBG or
CDBG-DR funds, Contractor agrees to abide by City's policy to involve Small Business Enterprises
("SBE") and to provide them equal opportunity to compete for contracts for construction, provision of
professional services, purchase of equipment and supplies and provision of other services required by
the City. To the extent applicable, Contractor agrees to comply with all City Ordinances, and all
amendments or successor policies of ordinances thereto, for all contracts and subcontracts for
procurement $100,000.00 or larger that are paid in part or in full with the CDBG or CDBG-DR funds, and
will further require all persons or entities with which it so contracts to comply with said ordinance.
14.2 It is national policy to award a fair share of contracts to disadvantaged business enterprises
("DBEs"), small business enterprises ("SBEs"), minority business enterprises ("MBEs"), and women's
business enterprises ("WBEs"). Accordingly, affirmative steps must be taken to assure that DBEs, SBEs,
MBEs, and WBEs are utilized when possible as sources of supplies, equipment, construction and
services.
14.2.1 In order to comply with federal reporting requirements, Contractor must submit the HUD
2516 Form attached hereto as ATTACHMENT L — Contract and Subcontract Activity Form, for
each contract or subcontract with a value of $10,000 or more paid or to be paid with the CDBG
or CDBG-DR funds. Contractor shall submit this form after contract execution and again before
program closeout.
ARTICLE 15. RELATIONSHIP OF PARTIES
Contractor shall perform all work and services hereunder as an independent contractor, and not as an
officer, agent, servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control the details of the work and services performed hereunder, and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers, agents, employees and
subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City
and Contractor, its officers, agents, employees and subcontractors, and the doctrine of respondent superior
has no application as between City and Contractor.
ARTICLE 16. NO THIRD PARTY BENEFICIARIES
This Contract shall inure only to the benefit of City and Contractor and third persons not privy hereto shall not,
in any form or manner, be considered a third party beneficiary of this Contract. Each Party shall be solely
responsible for the fulfillment of its own contracts or commitments.
ARTICLE 17. SUSPENSION AND TERMINATION
A. Suspension
1. City may suspend the Contract for 30 days and no new Job Orders will be assigned if the
following occur 3 or more times:
a. Contractor fails to provide adequate supervision at the Housing Unit.
b. Contractor fails to obtain appropriate permits and inspections.
c. Contractor fails to meet all safety requirements herein, in particular Attachment A-1.
d. Contractor fails to correct deficient work within 2 days as required in Article 2.
e. Contractor fails to comply with any term of the Contract Documents.
2. City shall provide Contractor written notice of each occurrence in which Contractor has failed
to comply with the terms of this Contract. After Contractor has been sent 3 written notices, City
may send a notice of 30-day suspension of this Contract to Contractor.
B. Termination for Convenience
City may terminate this Contract without cause with 30 days written notice to Contractor.
Termination of this Contract and receipt of payment for services rendered up to the date of notice
of termination are Contractor's only remedies for the City's termination for convenience. Contractor
waives any claim (other than its claim for payment for services rendered up to the date of notice) it
may have now or in the future for financial losses or other damages resulting from the City's
termination for convenience.
C. Termination for Cause
1. City may terminate this Contract for cause for Contractor's default, failure or inability to perform,
failure to comply with any of the terms herein, or for other good cause including substandard
work. Substandard work shall be defined as material or workmanship that deviates from or
falls short of construction standards and practices.
2. Contractor shall be given written notice specifying the portions of the Contract in which
Contractor is in default and will be given 15 days to cure the default. The notice of default shall
also state the effective date of termination if the default is not cured.
3. If Contractor has not cured the default by the date specified, then City shall terminate the
Contract on the date of termination. Contractor shall stop work on the date of termination.
Contractor shall not receive any compensation for any Work performed after the date of
termination.
D. Termination does not terminate any provisions of this Contract that have been expressly noted as
surviving the Contract's term or termination. Termination shall not affect or terminate any of City's
existing rights against Contractor or which may thereafter accrue because of Contractor's default.
E. Unless otherwise specified elsewhere in this Contract, the rights and remedies contained herein
are not exclusive, but are cumulative of all rights and remedies which exist now or in the future.
ARTICLE 18. WAIVER
No waiver by either Party of any default or breach of any term, covenant or condition of this Contract shall
operate as a waiver of any future breach or other default, whether of a like or different character or nature.
ARTICLE 19. SEVERABILITY
If any part of this Contract is for any reason found to be unenforceable, all other parts remain enforceable
unless the result materially prejudices either Party.
ARTICLE 20. WRITTEN AGREEMENT ENTIRE CONTRACT
This written instrument and the Attachments and Exhibits attached hereto, which are incorporated by
reference and made a part of this Contract for all purposes, constitutes the entire agreement by the Parties
concerning the work and services to be performed under this Contract. Any prior or contemporaneous oral
or written agreement which purports to vary the terms of this Contract shall be void. Any amendments to
the terms of this Contract must be in writing and must be executed by each Party to this Contract.
ARTICLE 21. GOVERNING LAW AND VENUE
This Contract shall be governed by and construed and enforced in accordance with the laws of the State of
Texas. The Parties agree that any action with respect to this Contract may only be brought in a court of
competent subject matter jurisdiction located in Tarrant County, Texas.
ARTICLE 22. INDEMNIFICATION
CONTRACTOR COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS
AND DEFEND, AT ITS OWN EXPENSE,CITY, ITS OFFICERS, AGENTS, SERVANTS AND
EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR CAUSES OF ACTION ARISING OUT
OF THE PERFORMANCE OF THIS CONTRACT, WHETHER SUCH CLAIMS ARISE OUT OF
CONTRACT OR TORT, SUITS FOR PROPERTY, WHETHER REAL OR PERSONAL, LOSS OR
DAMAGE, PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KIND OF CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE WORK AND SERVICES TO BE PERFORMED
HEREUNDER BY CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS,
LICENSEES OR INVITEES, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY THE ALLEGED
NEGLIGENCE OF THE OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES AND INVITEES OF THE CITY; AND CONTRACTOR DOES
HEREBY COVENANT AND AGREE TO ASSUME ALL LIABILITY AND RESPONSIBILITY OF THE
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FOR ANY AND ALL CLAIMS OR
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF WHATSOEVER KIND OF CHARACTER, WHETHER REAL OR
ASSERTED, ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE WORK
AND SERVICES TO BE PERFORMED HEREUNDER BY CONTRACTOR, ITS OFFICERS, AGENTS,
EMPLOYEES, SUBCONTRACTORS, LICENSEES OR INVITEES, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY THE ALLEGED NEGLIGENCE OF THE OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES AND INVITEES OF THE CITY.
CONTRACTOR LIKEWISE COVENANTS AND AGREES TO, AND DOES HEREBY, INDEMNIFY AND
HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURIES, DAMAGE, LOSS OR
DESTRUCTION TO PROPERTY OF CITY DURING THE PERFORMANCE OF ANY OF THE TERMS
AND CONDITIONS OF THIS CONTRACT, WHETHER ARISING OUT OF OR IN CONNECTION WITH
OR RESULTING FROM, IN WHOLE OR IN PART, ANY AND ALL ALLEGED ACTS OR OMISSIONS
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS,
LICENSEES, INVITEES OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO, AND
DOES HEREBY, DEFEND, INDEMNIFY, AND HOLD HARMLESS THE OWNER AND CITY FROM
LIABILITY AND THIRD PARTY CLAIMS FOR UNPAID WORK, LABOR, OR MATERIALS WITH
RESPECT TO CONTRACTOR'S PERFORMANCE UNDER THIS AGREEMENT, INCLUDING WITHOUT
LIMITATION BODILY INJURY, DEATH, PROPERTY DAMAGE, SICKNESS, DISEASE OR LOSS AND
EXPENSE.
IT IS THE EXPRESS INTENTION OF THE PARTIES, BOTH CONTRACTOR AND CITY, THAT THE
INDEMNITY PROVIDED FOR THIS SECTION INCLUDES INDEMNITY BY CONTRACTOR TO
INDEMNIFY AND PROTECT CITY FROM THE CONSEQUENCES OF CITY'S OWN NEGLIGENCE,
WHETHER THAT NEGLIGENCE IS ALLEGED TO BE THE SOLE OR CONCURRING CAUSE OF THE
INJURY, DAMAGE OR DEATH.
CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES, OFFICERS
AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE OR LOSS
TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO
PERFORMANCE UNDER THIS CONTRACT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS
CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE.
CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS TO INCLUDE IN THEIR
CONTRACTS AND SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF CITY IN
SUBSTANTIALLY THE SAME FORM AS ABOVE.
ARTICLE 23. SURVIVAL
Contractor shall remain obligated to City under all clauses of this Contract that expressly or by their nature
extend beyond termination of this Contract, including but not limited to the warranty and indemnity provisions.
ARTICLE 24. LITIGATION AND CLAIMS
Contractor shall give City immediate notice in writing of any action, including any proceeding before an
administrative body, filed against Contractor in conjunction with this Contract. Contractor shall immediately
furnish to City copies of all pertinent papers received by Contractor with respect to such action or claim.
Contractor shall provide a notice to City within 10 days upon filing under any bankruptcy or financial
insolvency provision of law.
ARTICLE 25. CHANGES AND AMENDMENTS TO LAW
Any changes in the terms of this Contract which are required by a change in state or federal law or regulation
is automatically incorporated herein effective on the date designated by such law or regulation. Except as
otherwise specifically provided herein, any other changes to the terms of this Contract shall be by amendment
hereto in writing executed by the Parties.
ARTICLE 26. PARAGRAPH HEADINGS FOR REFERENCE ONLY; NUMBER
The paragraph headings contained herein are for convenience in reference to this Contract and are not
intended to define or to limit the scope of any provision of this Contract. When the context requires, singular
nouns and pronouns include the plural.
ARTICLE 27. CONTRACT CONSTRUCTION
The Parties acknowledge that each Party and, if it so chooses, its counsel have reviewed and revised this
Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits
hereto.
ARTICLE 28. CONTRACTOR HAS LEGAL AUTHORITY TO ENTER INTO CONTRACT
Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official
motion, resolution or action passed or taken, to enter into this Contract and to perform the responsibilities
herein required.
ARTICLE 29. NO BOYCOTT OF ISRAEL
If Contractor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the
meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Contractor certifies that Contractor's signature provides written verification to the City
that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
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Contractor shall verify the identity and employment eligibility of its employees who perform work under this
Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City,
Contractor shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each
employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws
as well as establish appropriate procedures and controls so that no services will be performed by any
Contractor employee who is not legally eligible to perform such services.
CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS,
OR LICENSEES.
City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for
violations of this provision by Contractor.
ARTICLE 31. PROHIBITION ON BOYCOTTING ENERGY COMPANIES
Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. To the extent that
Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement.
ARTICLE 32. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION
INDUSTRIES.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract for goods or services that has a value of $100,000 or
more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-
time employees unless the contract contains a written verification from the company that it: (1) does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to
City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm
trade association during the term of this Agreement.
ARTICLE 33: CONTRACTOR AND SUBCONTRACTOR QUALIFICATIONS
A. Contractor shall familiarize themselves with the quality and quantity of work to be performed
and the materials and equipment required. Contractor will make commercially reasonable
efforts to work with the City to resolve any complaints.
B. Contractor certifies that all subcontractors will be bound by the terms and conditions of this
contract insofar as it applies to their work and that all the warranties contained herein shall apply
to all work performed under the Agreement, including that performed by subcontractors.
Contractor will furnish in writing to the City a list of all subcontractors proposed for the Project,
as listed in Attachment B-1.
C. Contractor certifies that both Contractor and any subcontractors are licensed, certified and
trained to perform the Work. Contractor shall provide proof of all applicable licenses and
certificates for itself and for any subcontractors.
D. City must consent to all subcontractors. Contractor will not assign this Agreement to any other
Contractor without the prior written consent of the City. Contractor and any subcontractors may
not be debarred or suspended from performing work by any local, state or federal If Contractor
or any subcontractors have been debarred, suspended or are not properly licensed or certified,
this Contract shall automatically terminate.
E. At the direction of City, Contractor will replace any subcontractor who is not satisfactorily
performing its work on the Project.
F. All necessary licenses and certificates shall be maintained throughout the Contract term. City
shall have no responsibility or liability to determine the legitimacy, quality ability or good standing
of any subcontractor.
G. If specified in the work order, all Work must be performed using Lead Safe Work Practices, and
with appropriately trained and certified staff, as defined by HUD and EPA under the Lead -safe
Housing Rule and the EPA Renovation and Repair Rule.
ARTICLE 34: SECURITY AND INDENTIFICATION
A. All Contractor personnel shall be legally authorized to work in the United States of America. If
requested, Contractor shall provide 1-9 forms for each individual assigned to the Contract, and
documentation supporting the submission of said forms. If requested, Contractor shall provide
any "No -Match" letters from the Social Security Administration.
B. If requested, a complete list of the Contractor's personnel, including driver's license and social
security numbers, will be provided to City. The same information shall be provided prior to the
assignment of a new employee if requested by City.
C. Contractor shall issue an identification badge to Contractor personnel identifying the worker
and such identification badge shall be visibly worn at all times during the performance of Work.
In addition, Contractor Personnel shall wear uniforms which identify their employer.
ARTICLE 35: INTOXICANTS AND ILLEGAL DRUGS
The use of any kind of intoxicants or illegal drugs by Contractor Personnel while performing Work or
Contractor Personnel bringing intoxicants or illegal drugs onto the Work site shall constitute grounds
for termination of this Contract for cause by City.
ARTICLE 36: BACKGROUND INVESTIGATIONS
Contractorshall perform a criminal background check on all Contractor Personnel priorto them entering
a Housing Unit or performing any Work. Contractor shall ensure that no Contractor Personnel with
criminal convictions, felonies or pending criminal hearings will be assigned to perform Work under this
Contract. If requested, Contractor shall provide copies of background checks on Contractor Personnel.
ARTICLE 37: DRUG SCREENING
Contractor shall perform drug screenings of all Contractor Personnel and if requested, shall provide
certification that all Contractor Personnel are drug free prior to their assignment. Additional drug
screening may be requested by City and Contractor, at Contractor's cost shall have such testing
performed.
ARTICLE 38: INSURANCE REQUIREMENTS
A. Basic Coverage Lines and Applicable Policy Limits. Insurance coverage(s) required herein are
intended to respond to occurrences which may arise from services and/or goods related to
this Contractor shall carry insurance in the types and amounts for the duration of this Contract
as listed below, and furnish certificates of insurance along with copies of policy declaration
pages and policy endorsements as evidence thereof:
Commercial General Liability ("CGL") Insurance
$1,000,000 Each Occurrence
$2,000,000 Aggregate Limit
The CGL policy shall be the primary insurance with respect to any other insurance
afforded the City. It shall have no exclusions or endorsements that would alter or
nullify premises/operations, products/completed operations, contractual, personal
injury or advertising injury which are normally contained within the policy unless
City approves such exclusions in writing.
Automobile Liability
$1,000,000 each accident on a combined single -limit basis, or
$100,000 Property Damage and
$250,000 Bodily injury per person and
$500,000 Bodily Injury per person per occurrence.
Coverage shall be a commercial business policy which provides coverage on "Any
Auto", defined as any vehicle owned, hired or non -owned. Specifically, this means
coverage on any vehicle used by Contractor Personnel in the course of the
providing services under this Contract.
iii. Pollution Insurance
$1,000,000.00 Pollution Insurance
iv. Workers' Compensation Insurance
Statutory Limits
Employer's Liability
$100,000 Each accident/occurrence
$100,000 Disease - each employee
$500,000 Disease - policy limit
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent
with statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308
— 1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers'
Liability of $100,000 each accident/occurrence, $500,000 bodily injury disease
policy limit and $100,000 per disease per employee.
Note: Such insurance shall cover employees performing Work including but not
limited to construction, demolition, and rehabilitation. Contractor or its
subcontractors shall maintain coverages, if applicable. In the event the respective
subcontractors do not maintain coverage, Contractor shall maintain the coverage
on such subcontractor, if applicable, for each subcontract.
Contractor is responsible for providing City a 30-day notice of cancellation or non -
renewal of any insurance policy and may not change the terms and conditions of any
policy that would limit the scope or coverage, or otherwise alter or disallow coverage
as required herein.
B. Certificates of Insurance and Endorsements effecting coverage required by this Section
shall be forwarded to both of the following:
City of Fort Worth Purchasing Division
100 Fort Worth Trail
Fort Worth, Texas 76102
City of Fort Worth
Neighborhood Services Department
100 Fort Worth Trail
Fort Worth, TX 76102
C. Additional Insurance Requirements
The City, its officers, employees and volunteers shall be named as an Additional
Insured. This requirement does not apply to Workers' Compensation or Automobile
policies.
ii. Waiver of rights of recovery (subrogation) in favor of the City of Fort Worth.
iii. The insurers for all policies must be licensed and/or approved to do business in the
State of Texas. Except for workers' compensation, all insurers must have a minimum
rating of A: VII in the current A. M. Best Key Rating Guide or have reasonably
equivalent financial strength and solvency to the satisfaction of City's Risk
Management Division. If the rating is below that required, written approval of Risk
Management is required.
iv. If insurance policies are not written for specified coverage limits, an Umbrella or Excess
Liability insurance for any differences is required. Excess Liability shall follow form of
the primary coverage.
V. Unless otherwise stated, all required insurance shall be written on the occurrence basis.
If coverage is underwritten on a claims -made basis, the retroactive date shall be
coincident with or prior to the date of the Contract and the certificate of insurance shall
state that the coverage is claims -made and the retroactive date. The insurance coverage
shall be maintained for the duration of the Contract and for 5 years following completion
of the service provided under the Contract or for the warranty period, whichever is longer.
An annual certificate of insurance submitted to City shall evidence such insurance
coverage.
vi. Policies shall have no exclusions by endorsements which nullify the required lines of
coverage, nor decrease the limits of said coverage unless such endorsements are
approved by City. In the event a contract has been bid or executed and the exclusions
are determined to be unacceptable or the City desires additional insurance coverage,
and the City desires Contractor to obtain such coverage, the Contract price shall be
adjusted by the cost of the premium for such additional coverage plus 10%.
vii. Any self -insured retention (SIR), in excess of $25,000.00, affecting required insurance
coverage shall be acceptable to and approved by the City's Risk Management Division
in regards to asset value and stockholders' equity. In lieu of traditional insurance,
alternative coverage maintained through insurance pools or risk retention groups must
also be approved by Risk Management.
viii. Any deductible in excess of $5,000.00 for any policy that does not provide coverage
on a first -dollar basis must be acceptable to and approved by the City's Risk
Management Division.
ix. City, at its sole discretion, reserves the right to review the insurance requirements of
this Section during the term of the Contract and to modify insurance coverages and
their limits when deemed necessary and prudent by the Risk Management Division
based on economic conditions, recommendations of professional insurance advisors,
changes in statutory law, court decisions, claims history of the industry as well as of
the Contractor to the City of Fort Worth or other relevant factors. City shall provide 90
days prior notice of changes to these insurance requirements.
X. The City shall be entitled, upon request and without expense, to receive copies of
policies and endorsements thereto and may make any reasonable requests for
deletion or revision or modification of particular policy terms, conditions, limitations,
or exclusions except where policy provisions are established by law or regulations
binding upon either of the party or the underwriter on any such policies.
xi. Any failure on City's part to request certificates of insurance shall not be construed as
a waiver of such requirement or as a waiver of the insurance requirements themselves.
xii. In conjunction with the aforementioned requirements, Contractor must provide the
same insurance coverage for any subcontractors employed within the scope of this
Contract.
ARTICLE 39: COST FOR WORK PERFORMED
Contractor will perform the Work for the cost shown on the Bid Tabs or Bid Price Worksheet
(Attachment C).
ARTICLE 40: GENERAL WARRANTY
Contractor warrants that all labor and materials are of the type and grades specified in the RFP and that
labor has been performed in a standard manner. Contractor shall, without cost to the property owner or
to City, remedy any defect due to faulty material or workmanship and pay for all damage to other work
resulting therefrom, which appears within 1 yearfrom final payment. Contractor shall furnish to occupant
all manufacturers' and suppliers' written warranties covering items furnished under this Contract prior
to release of the final payment.
Contractor will provide Owner and City with copies of all manufacturers' warranties for any equipment,
appliances, and warranted materials installed under this Agreement prior to receipt of final payment.
The Contractor shall furnish Attachment K — Contractor's Warranty on Labor and Materials and
Substantial Completion Form- to the Owner and the City with the names, addresses and telephone
numbers of the firms to be contacted for service to any appliances or other equipment installed or
repaired on the Property, and copies of all guarantees and warranties covering appliances and
equipment installed or repaired under this Agreement. Any warranty issues shall be addressed using
the protocol as detailed in Attachment H — Procedure to be Followed in the Case of a Warranty
Complaint.
ARTICLE 41: NONDISCRIMINATION
A. Contractor, in the execution, performance or attempted performance of this Contract, shall comply
with all non-discrimination requirements of 24 CFR 570.607 and the ordinances codified at
Chapter 17, Article III, Division 4 — Fair Housing of the City Code. Contractor may not discriminate
against any person because of race, color, sex, gender, religion, national origin, familial status,
disability or perceived disability, sexual orientation, gender identity, gender expression, or
transgender, nor will Contractor permit its officers, agents, employees, or clients to engage in such
discrimination.
B. This Contract is made and entered into with reference specifically to the ordinances codified at
Chapter 17, Article 111, Division 3 - Employment Practices of the City Code, and Contractor hereby
covenants and agrees that Contractor, its officers, agents, employees and subcontractors, have
fully complied with all provisions of same and that no employee, or applicant for employment has
been discriminated against under the terms of such ordinances by either or its officers, agents,
employees or subcontractors.
During the performance of this Contract, Contractor agrees to the following provision, and will
require that its subcontractors also comply with such provision by including it in all contracts with
its subcontractors:
Contractor and any subcontractor will not unlawfully discriminate against any employee
or applicants for employment because of race, color, sex, gender, religion, national origin,
familial status, disability or perceived disability, sexual orientation, gender identity, gender
expression or transgender. Contractor and any Subcontractor will take affirmative action
to ensure that applicants are hired without regard to race, color, sex, gender, religion,
national origin, familial status, disability or perceived disability, sexual orientation, gender
identity, gender expression or transgender and that employees are treated fairly during
employment without regard to their race, color, sex, gender, religion, national origin,
familial status, disability or perceived disability, sexual orientation, gender identity, gender
expression or transgender. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. Contractor and any Subcontractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
Contractor and any Subcontractor will, in all solicitations or advertisements for employees
placed by or on behalf of Contractor and any Subcontractor, state that all qualified
applicants will receive consideration for employment without regard to race, color, sex,
gender, religion, national origin, familial status, disability or perceived disability, sexual
orientation, gender identity, gender expression or transgender.
iii. Contractor and any Subcontractor covenants that neither it nor any of its officers,
members, agents, employees, or contractors, while engaged in performing this Contract,
shall, in connection with the employment, advancement or discharge of employees or in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age or because of any disability or perceived disability,
except on the basis of a bona fide occupational qualification, retirement plan or statutory
requirement.
iv. Contractor and any Subcontractor further covenants that neither it nor its officers,
members, agents, employees, contractors, or persons acting on their behalf, shall
specify, in solicitations or advertisements for employees to work on this Contract, a
maximum age limit for such employment unless the specified maximum age limit is based
upon a bona fide occupational qualification, retirement plan or statutory requirement.
Contractor covenants that neither it nor any of its officers, agents, employees, or
subcontractors, while engaged in performing this Contract, shall, in connection with the
employment, advancement or discharge of employees or in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of their
age except on the basis of bona fide occupational qualification, retirement plan or statutory
requirement.
vi. Contractor further covenants that neither it nor its officers, agents, employees,
subcontractors, or persons acting on their behalf, shall specify, in solicitations or
advertisements for employees to work on this Contract, a maximum age limit for such
employment unless the specified maximum age limit is based upon a bona fide
occupational qualification, retirement plan or statutory requirement.
vii. In accordance with the provisions of the Americans With Disabilities Act of 1990 ("ADA"),
Contractor warrants that it and any and all of its subcontractors will not unlawfully
discriminate on the basis of disability in the provision of services to the general public, nor
in the availability, terms and/or conditions of employment for applicants for employment
with Contractor, or employees of Contractor or any of its subcontractors. CONTRACTOR
WARRANTS IT WILL FULLY COMPLY WITH ADA'S PROVISIONS AND ANY OTHER
APPLICABLE FEDERAL, STATE AND LOCAL LAWS CONCERNING DISABILITY AND
WILL DEFEND, INDEMNIFY AND HOLD CITY HARMLESS AGAINST ANY CLAIMS OR
ALLEGATIONS ASSERTED BY THIRD PARTIES OR SUBCONTRACTORS AGAINST
CITY ARISING OUT OF CONTRACTOR'S AND/OR ITS SUBCONTRACTORS'
ALLEGED FAILURE TO COMPLY WITH THE ABOVE -REFERENCED LAWS
CONCERNING DISABILITY DISCRIMINATION IN THE PERFORMANCE OF THIS
CONTRACT
ARTICLE 42: PERFORMANCE
Failure of the City to insist in any one or more instances upon performance of any of the terms and
conditions of this Contract shall not be construed as a waiver or relinquishment of the future performance
of any terms and conditions, but the Contractor's obligation with respect to such performance shall continue
in full force and effect.
ARTICLE 43: PROHIBITION OF KICKBACKS
Neither the Contractor nor any of its officers, subcontractors, partners, owners, agents, representatives,
employees or parties in interest has in any way colluded, conspired, connived or agreed, directly or
indirectly with any other subcontractor, bidder, firm or person to submit a collusive or sham bid in
connection with the Contractor for which the attached bid has been submitted or to refrain from bidding in
connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement or
collusion or communication or conference with any other bidder, firm or person to fix any overhead, profit
or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion,
conspiracy, connivance or unlawful agreement, any advantage against the City or any person interested
in the proposed Agreement; and the price or prices quoted are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the GC or any of its agents,
representatives, owners, employees, or parties in interest.
ARTICLE 44: CHANGE IN COMPANY NAME OR OWNERSHIP
Contractor shall notify City in writing of a company name, ownership, or address change for the purpose
of maintaining updated City records. The president of the company or authorized agent must sign the
letter. Failure to do so may adversely impact future invoice payments.
ARTICLE 45: REPAIR OF DAMAGE AND DEBRIS REMOVAL
A. Contractor is responsible for repairing any damage to utility lines that may occur during the course
of performing its duties under this Contract. Contractor shall repair and/or replace damaged sod,
shrubbery, sidewalks, driveways, etc. that are damaged during its performance of this Contract.
Sod and shrubbery must be replaced with the same type that was damaged.
B. Under no circumstances shall the Contractor leave construction debris (paint chips, nails,
shingles, etc.) on the property on which the Housing Unit is located. Contractor is responsible
for properly disposing of these items and must leave the property in a neat and broom clean
condition.
ARTICLE 46: SAFETY
Contractor shall be thoroughly familiar with all prevailing safety measures pertinent to its operations.
This shall include, but not be limited to EPA regulations, City Ordinances, and Occupational Safety and
Health Administration (OSHA) regulations. In addition, Contractor shall be wholly responsible for
instructing its employees and subcontractors in these safety measures and seeing that they are in full
compliance.
ARTICLE 47: HAZARDS
Contractor shall not permit the placement or use of equipment or materials in such manner as to block
traffic lanes or to create safety hazards. Contractor Personnel shall provide appropriate warning devices
when necessary and cooperate in the fullest in allowing through passage of other vehicles and
personnel, even to the point of interrupting the Work, if necessary.
ARTICLE 48: DEFECTIVE WORK AND DAMAGES
A. Contractor shall be wholly responsible for and shall promptly correct or restore all defective work
or damage to any Housing Unit caused by its activities at no cost to the City or occupant.
Restoration and correction shall be to City's complete satisfaction in its sole discretion. This shall
apply to any part of a Housing Unit, its appurtenances, the adjacent yard or grounds, or any other
tangible damage incurred in the performance of the Contract.
B. Failure by Contractor to proceed promptly with corrective actions shall be cause for termination of
this Contract with amount(s) necessary to correct defective Work and/or damage being withheld
from payments due or to become due to the Contract.
ARTICLE 49: INSPECTIONS AND PERMITS
Contractor shall apply for and obtain all permits prior to performing the Job Order with the City's Development
Services Department for all Work requiring a permit. Contractor shall arrange for inspections and inform the
City's Neighborhood Services Department as to the date and time of any inspection. All permits shall be
billed as a pass -through cost with no mark-up and listed as a separate line item on invoice. Contractor must
provide proper documentation with each invoice in order to support payment of cost of the permit. Failure to
provide the supporting proof documentation will result in non-payment of permit expenditure.
ARTICLE 50: ACCESS TO RECORDS
Contractor will allow the City, or their designees to examine and inspect the rehabilitation work performed on
the Property. This right shall be extended to HUD, the Comptroller General of the United States, or any of
their authorized representatives who will have access to the books, documents, papers, and records of
Contractor which are directly pertinent to the Project for the purpose of making audits, examinations, excerpts
and transcriptions. All such records will be maintained for a period of five (5) years from the date of execution
of the closeout agreement for the CDBG-DR grant between the City and HUD.
Contractor specifically agree to produce all documents that may be subject to public disclosure pursuant to
the Local and State Law.
City is a government entity under the laws of the State of Texas and all documents held or maintained by
City are subject to disclosure under the Texas Public Information Act. In the event there is a request for
information marked Confidential or Proprietary, City will promptly notify Contractor. It will be the responsibility
of Contractor to submit reasons objecting to disclosure. A determination on whether such reasons are
sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a
court of competent jurisdiction.
ARTICLE 51: FEDERAL AND STATE LAWS AND REGULATIONS
Contractor warrants and represents that it has read and fully understands the provisions of the Agreement,
including all exhibits, attachments, and appendices. Contractor further acknowledges its understanding that
the work to be performed must be completed in compliance with all the terms and provisions of the laws,
regulations, and requirements in Attachment A — Compliance, when applicable.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: D BwghdoH (f9y 27, )' 11 4628 CD+�
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 05/27/2026
APPROVAL RECOMMENDED:
By: Kamy Th— 28. 2026 14 05:09 CDT)
Name: Kacey Bess
Title: Director, Neighborhood Services
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
Stonewater Inc.
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By: Jason Slerrarl (May 24, 2026 10:30:23 CDT)
Name: Jason Stewart
Title: Chief Operating Officer
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: 9'—'--
Name: Jerin Smith
Title: Neighborhood Program Coordinator
APPROVED AS TO FORM AND LEGALITY:
By: &'rU/ 1(1MeWj
Name: Sophie Mathews
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0221
Form 1295: 2026-1415910
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Attachment A: Compliance
The following sections must be included in bid documents and contracts or subcontracts involving
the use of United States Department of Housing and Urban Development (HUD) Community
Development Block Grant — Disaster Recovery (CDBG-DR) funds. This language comes from
Appendix II to 2 CFR Part 200-Contract Provisions for Non -Federal Entity Contracts Under
Federal Awards.
1.0. Terms Applicable to Vendors, Sub vendors and Subcontractors.
Vendor understands and agrees that all terms of this exhibit, whether regulatory or
otherwise, shall apply to any and all sub vendors and subcontractors which are in any way paid
with CDBG-DR funds or who perform any work in connection with the Project. Vendor shall
require all applicable provisions of this exhibit to be included in and made a part of any contract
or subcontract executed in the performance of its obligations hereunder, including if applicable,
its obligations regarding the CDBG-DR Regulations, the CDBG-DR Requirements, and the City
Requirements during the Contract Period of Performance. Vendor shall monitor the services and
work performed by its sub vendors, subcontractors and others on a regular basis for compliance,
as applicable, with the CDBG-DR Regulations, the CDBG-DR Requirements, and the City
Requirements as well as the exhibit provisions. Vendor must cure all violations of the CDBG-DR
Regulations committed by its sub vendors or subcontractors. Vendor acknowledges that the
provisions of this Section shall survive the earlier termination or expiration of this Contract
and be applicable for the length of the project and for 4 years thereafter.
2.0. Compliance With All Applicable Laws and Regulations.
Vendor agrees to comply fully with all applicable laws and regulations that are currently
in effect or that are hereafter amended during the term of this Contract and throughout the project.
Those laws include, but are not limited to:
(A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative,
contractual, or legal remedies in instances where vendors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
(B) All contracts in excess of $10,000 must address termination for cause and for convenience by
the non -Federal entity including the manner by which it will be effected and the basis for
settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-
1_3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance
with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,12935, 3 CFR Part,
1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order
11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
ATTACHMENT A - COMPLIANCE
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
(D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities
must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and
3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non -Federal entity must place a copy of the current prevailing
wage determination issued by the Department of Labor in each solicitation. The decision to award
a contract or subcontract must be conditioned upon the acceptance of the wage determination. The
non -Federal entity must report all suspected or reported violations to the Federal awarding agency.
The contracts must also include a provision for compliance with the Copeland "Anti -Kickback"
Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3,
"Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part
by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient
must be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or she
is otherwise entitled.
The non -Federal entity must report all suspected or reported violations to the Federal awarding
agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all
contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the
Act, each vendor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements
of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic
must be required to work in surroundings or under working conditions which are unsanitary,
hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials
or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the
definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research
work under that "funding agreement," the recipient or subrecipient must comply with the
requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and
ATTACHMENT A - COMPLIANCE
Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and
any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of $150,000 must
contain a provision that requires the non -Federal award to agree to comply with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671g) and
the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal awarding agency and the Regional Office of the Environmental Protection
Agency (EPA).
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System
for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989
Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive Order 12549.
(I) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)Vendors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it
will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each
tier must also disclose any lobbying with non -Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal
award.
(J) See 2§ 00.323. Procurement of Recovered Material
(K) See 2§ 00.216. Prohibition on certain telecommunications and video surveillance equipment
or services.
(L) See 2§ 00.322. Domestic Preference for Procurement.
(M) Additional compliance requirements:
• CDBG Regulations found in 24 CFR Part 570.
• Title I of the Housing and Community Development Act of 1974, as amended, (42 USC
5301).
• The Age Discrimination in Employment Act of 1967.
• The Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 et seq.).
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
ATTACHMENT A - COMPLIANCE
(42 U.S.C. Sections 4601 et seq. and 49 CFR Part 24) ("URA")
• Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 794 et seq.) and 24 CFR
Part 8 where applicable.
• National Environmental Policy Act of 1969, as amended, 42 U.S.C. Sections 4321 et seq.
("NEPA") and the related authorities listed in 24 CFR Part 58.
• Immigration Reform and Control Act of 1986 (8 U.S.C. Sections 1101 et seq.) specifically
including the provisions requiring employer verifications of legal status of its employees.
• The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the
Architectural Barriers Act of 1968 as amended (42 U.S.C. Sections 4151 et seq.) and the
Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A.
• Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part 23,
Subpart F.
• Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act.
• Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the
Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and
implementing regulations at 24 CFR Part 35, subparts A, B, M, and R.
• Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards, 2 CFR Part 200 et seq.
• Federal Funding Accountability and Transparency Act of 2006 ("FFATA") (Pub.L. 109-
282, as amended by Section 6205(a) of Pub.L. 110-252 and Section 3 of Pub.L. 113-101).
• Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10
U.S.C. 2324,41 U.S.C. 4304 and 41 U.S.C. 4310.
• Public Laws Specific to Disaster Appropriations
o The Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43)
approved September 30, 2021 (the "Appropriations Act") which made available
$5,000,000,000 in Community Development Block Grant Disaster Recovery
(CDBG—DR) funds.
o In March 2022, HUD allocated $2,213,595,000 in CDBG—DR funds from the
Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43 known as
the "2022 Appropriations Act") for disasters occurring in 2021.
• The Continuing Appropriations Act, 2023 (Pub. L. 117-180) approved September 30,
2022 (the "2023 Appropriations Act") made available $2,000,000,000 in CDBG—DR
ATTACHMENT A - COMPLIANCE
funds.] Including Executive Orders to the extent that such Orders are binding on the
parties to the CDBG-DR agreement and not in conflict with prior contractual obligations.
• Environmental Protection Agency (EPA) RULES
• Texas Environmental Lead Reduction Rules (TELRR)
Vendor covenants and agrees that its officers, agents, employees and sub vendors shall abide by
and comply with all other laws, Federal, state and local, relevant to the performance of this
Contract, including all applicable City ordinances, rules and regulations and Title I of the Housing
and Community Development Act of 1974 (42 USC 5301 et seq.), as amended, and the CDBG
Regulations, as amended, (24 CFR Part 570 et seq), and the Texas Administrative Code. Vendor
further promises and agrees that it has read, and is familiar with, the terms and conditions of the
above -mentioned federal and state regulations.
3.0 Section 3 (24 CFR Part 75)
• The work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 USC.170lu (Section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance, or HUD -assisted projects covered by Section 3, shall to the
greatest extent feasible be directed to low and very low-income persons, particularly
persons who are recipients of HUD assistance for housing.The parties to this contract agree
to comply with HUD's regulations in 24 CFR part 75,which implement Section 3. As
evidenced by their execution of this contract, the parties to this contract certify that they
are under no contractual or other impediment that would prevent them from complying
with the part 75 regulations.
• The vendor agrees to send to each labor organization or representative of workers with
which the vendor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the vendor's
commitments under this Section 3 Clause and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; the name and location of the person(s) taking
applications for each of the positions; and the anticipated date the work shall begin.
• The vendor agrees to include this Section 3 Clause in every subcontract subject to
compliance with regulations in 24 CFR part 75, and agrees to take appropriate actions, as
provided in an applicable provision of the subcontract or in this Section 3 Clause, upon a
finding that the sub vendor is in violation of the regulations in 24 CFR part 75. The vendor
will not subcontract with any sub vendor where the vendor has notice or knowledge that
the sub vendor has been found in violation of the regulations in 24 CFR part 75.
• The vendor will certify that any vacant employment positions, including training positions,
that are filled (1) after the vendor is selected but before the contract is executed, and (2)
with persons other than those to whom the regulations of 24 CFR part 75 require
ATTACHMENT A - COMPLIANCE
employment opportunities to be directed, were not filled to circumvent the vendor's
obligations under 24 CFR part 75.
• Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
4.0 City Access to Documents and Deliverables
All information and data arising from the work performed under this Contract shall be the property
of the City and may be subject to disclosure to third parties and additionally may be subject to
release to the public under the provisions of the Texas Open Records Act. Vendor shall release
and provide to City or its authorized designee all information and data related to performance
under this Contract. Vendor shall not limit or attempt to limit access to information or data by the
City nor shall Vendor obtain or attempt to obtain a copyright to such information or data. Vendor
understands and agrees that data may be released to third parties, including but not limited to HUD
at the sole discretion of City.
In the event a patentable invention is created as part of this Contract and a patent is obtained,
Vendor shall notify City of the patent and the patent shall, at the sole discretion of the City, be
assigned to City upon demand. City retains all rights to intellectual property developed in the
course of this Contract.
In the event any copyright arises with respect to any data or other copyrightable work developed
in the course of or under this Contract, Vendor shall notify City of the copyright and the copyright
shall, at the sole discretion of City, be assigned to City upon demand. City, HUD and the United
States Comptroller General, or their respective representatives, shall have access for 4 years
following the termination of this Contract to any books, documents, records and papers relating to
the operations of Vendor under this Contract for the purpose of audit, examination, exception and
transcription at all of Vendor's offices at all reasonable hours. This provision shall survive the
termination or expiration of this Contract.
5.0 Right to Inspect Vendor Contracts
It is agreed that City has the right to inspect and approve in writing, prior to any charges being
incurred, any proposed contracts between Vendor and (i) its Subvendors, including any lower
tier sub vendors engaged in any activity that is funded as a part of the construction of the
Project to ensure they contain Davis -Bacon Act and Section 3 requirements, (ii) Vendor
contracts arising out of the construction of the Project, and (iii) any third party contracts to be
paid with CDBG-DR Funds.
Vendor agrees that they are is bound by the terms and conditions set out in this exhibit and further
agrees that this exhibit is part of the Contract Documents and is incorporated into the Agreement
for all purposes.
All records pertaining to Contract, including but not limited to any books, documents, and papers,
shall be retained for 4 years following the termination of this Contract. Vendor may destroy Project
ATTACHMENT A - COMPLIANCE
records at the end of this 4 year period if no outstanding audit finding exists. This provision shall
survive the termination or expiration of this Contract.
ATTACHMENT A - COMPLIANCE
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Note to Contractor:
Work Write -Up
HARRP -Electrical-Floor-Siding
Dated: 01 /01 /2024
CUSTOMER INFORMATION
Last Name, First Name
Street Address
Phone Number
PREPARED BY
email@fortworthtexas.gov
* NOTE *
THE CUSTOMER AND CONTRACTOR MUST SIGN THE BOTTOM OF EACH PAGE ONLY IF
1) THIS WORK WRITE-UP BECOMES PART OF A CONSTRUCTION CONTRACT
2) THE UNDERSIGNED HOMEOWNER AND CONTRACTOR HAVE REVIEWED, APPROVED
AND AGREED TO THE WORK AND PRICES DESCRIBED IN THIS WORK WRITE-UP
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Middle Bedroom
Electrical Quantity Units Total
1 - ELECTRIC SERVICE--200 AMP PANEL 1
(Specification ID: 0 Estimated Qty:1)
Replace existing electrical service with a residential, 200-amp, single phase, 3 wire electric service. Dispose
of old electric service to code legal dump. Include a main disconnect, 110/220-volt, 40 circuit panel board,
meter socket, weather head, service cable, and ground rod and cable. Seal all exterior service penetration.
Location: All Bedrooms and Hallway
Electrical Quantity Units Total
2 - SMOKE DETECTOR -HARD WIRED 4 EA
(Specification ID: 0 Estimated Qty: 4)
Install a UL approved, ceiling mounted smoke and heat detector permanently wired into a ceiling mounted
receptacle box.
Location: Hallway
Electrical
3 - LIGHT FIXTURE AND WALL SWITCH
(Specification ID: 0 Estimated Qty:1)
Quantity Units Total '
1 EA
Install a ceiling mounted, UL approved, 2 LED bulb light fixture controlled by an ivory switch with an ivory
cover located at the strike side of the door. Fish wire and repair all tear out to match existing, tape and bed
and make ready for texture and paint.
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Kitchen
Electrical
4 - GFCI - WALL PLUG/NEW CIRCUIT
(Specification ID: 0 Estimated Qty:1)
Quantity Units Total
Remove existing duplex receptacle; install one new ground fault circuit interrupter GFCI outlet, match
existing amp and color for each home run circuit per manufactures instructions. Note: It's not required to
install a GFCI outlet for each receptacle if wired in series. ALL NEW GFCI OUTLETS MUST PASS A
TEST BUTTON SIMULATED ARC TEST, WITH A GFCI TESTING DEVISE TO MEET CITY OF
FORT WORTH CODE. RUN NEW 12/2 ROMEX IF NECESSARY TO PASS THE ARC TEST BUTTON
TEST. Repair all tear out to match existing, tape and bed and make ready for texture and paint.
This callout is to update or remove and replace the plug in the kitchen to the left hand side of the sink, which
at this time is not a GFCI plug.
5 - LIGHT FIXTURE AND WALL SWITCH ( Over Sink)
(Specification ID: 0 Estimated Qty:1)
EA
Install a ceiling mounted, UL approved, 2 LED bulb light fixture controlled by an ivory switch with an ivory
cover located at the strike side of the door. Fish wire and repair all tear out to match existing, tape and bed
and make ready for texture and paint.
Subtotal for- Electrical
Location: Living Room Ceiling
Electrical Quantity Units Total
6 - LIGHT FIXTURE 1 EA
(Specification ID: 0 Estimated Qty:1)
Replace the light fixture with a new UL approved 2-bulb L.E.D. light fixture controlled by the present wall
switch.
There will be two ceiling lights installed in the living room so space them out.
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
7 - LIGHT FIXTURE AND WALL SWITCH
(Specification ID: 0 Estimated Qty:1)
Install a ceiling mounted, UL approved, 2 LED bulb light fixture controlled by an ivory switch with an ivory
cover located at the strike side of the door. Fish wire and repair all tear out to match existing, tape and bed
and make ready for texture and paint.
There will be two ceiling lights installed in the living room so space them out.
Location: Master Bedroom
Electrical
8 - 15 AMP -RECEPTACLE / PLUG, REPLACE
(Specification ID: 0 Estimated Qty:1)
Subtotal for -Electrical
Quantity Units Total
1 EA
Install an ivory, duplex, 15 amp plug receptacle and ivory cover plate at least 15" above floor level replacing
the old nonfunctioning wall plug.
For plug by exterior door
9 - INSTALL CEILING FAN WITH LIGHT KIT 1 EA
(Specification ID: 0 Estimated Qty:1)
Install a new ceiling fan with light kit to the existing electric on ceiling.
Subtotal for -Electrical
Location: Main Bathroom
Electrical I Quantity Units Total
10 - GFCI - WALL PLUG/NEW CIRCUIT 1 EA
(Specification ID:O Estimated Qty: l )
Remove existing duplex receptacle; install one new ground fault circuit interrupter GFCI outlet, match
existing amp and color for each home run circuit per manufactures instructions. Note: It's not required to
install a GFCI outlet for each receptacle if wired in series. ALL NEW GFCI OUTLETS MUST PASS A
TEST BUTTON SIMULATED ARC TEST, WITH A GFCI TESTING DEVISE TO MEET CITY OF
FORT WORTH CODE. RUN NEW 12/2 ROMEX IF NECESSARY TO PASS THE ARC TEST BUTTON
TEST. Repair all tear out to match existing, tape and bed and make ready for texture and paint.
Homeowner::
Contractor:
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
11 -HEAT, VENT EXAUST FAN
(Specification ID: 0 Estimated Qty:1)
Install a ceiling mounted fixture containing a 1200 watt, forced air heater, and an exterior ducted vent fan
with damper, capable of 60 cfin, controlled by 2 manufacturer -supplied switches on an independent 20-amp
circuit, using #14 copper Romex. Fish all wire and patch all tear out.
General and Carpentry
Subtotal for Electrical
Quantity Units Total
12 - FLOOR ASSEMBLY —BATHROOM 33 SF
(Specification ID: 0 Estimated Qty:33)
Remove all fixtures not built-in. Remove floor covering and old subfloor underlayment. Replace sub floor
and any bad joists to restore floor to sound and level condition. Replace any sewer piping needed. Install
insulation under floor. Install 3/4" underlayment and one-piece vinyl sheet goods. Install 1" X 4" molding or
colonial molding against walls at floor painted and caulked. Install threshold. Reinstall fixtures. Check for
leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.
13 - HARDIE BACKER -CEMENT BOARD'/z" 82 SF
(Specification ID: 0 Estimated Qty:82)
Install Hardie Backer cement board to all tub/shower walls after removal of any old drywall; break/cut each
piece to end over a wall stud so all edges are secure. Install using the manufacturer's approved adhesive or
fasteners. Carefully fit around all faucet components before installing FRP board.
14 - INSTALL PRE -HUNG INTERIOR DOOR 32" 1 EA
(Specification ID: 0 Estimated Qty:1)
Remove the door going into the main bathroom and replace it so the door opens into the bedroom. Includes
all hardware prime and paint.
15 - LAMINATE - WATER PROOF- FRP BOARD 96 SF
(Specification ID: 0 Estimated Qty: 96)
Install fiberglass reinforced board (FRP) to tub/shower area, prepare substrate surface and install using the
manufacturer's approved adhesive and trim. Carefully fit around all faucet components. Clean all surfaces
and caulk all seams and penetrations with one continuous bead of 100% silicone caulk.
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
16 - TUB/SHOWER HANDICAP GRAB BAR — LARGE 36" 1 EA
(Specification ID: 0 Estimated Qty: l)
Install tub/shower grab bar per general requirement. Be sure to attach to blocking in the wall. Get homeowner
input on position.
17 - TUB/SHOWER HANDICAP GRAB BAR — SMALL 24" 1 EA
(Specification ID: 0 Estimated Qty:1)
Install tub/shower grab bar per general requirement. Be sure to attach to blocking in the wall. Get homeowner
input on position.
Subtotal for -General and Carpentry
PLUMBING Quantity Units Total
18 - BATHROOM DRAIN LINES AND P-TRAP 1 EA
(Specification ID: 0 Estimated Qty:1)
Replace all of the drain lines including the p-trap under the sink from wall stub out to the sink fixture with all
new PVC drain lines and p-trap.
19 - FIBERGLASS SHOWER STALL HANDICAP ACCESSIBLE 1 EA
PAN
(Specification ID: 0 Estimated Qty: l )
Remove the tub and install a 60"x 32" fiberglass shower stall molded base (pan), including PVC waste line
and P-trap tied back into the main sewer line for the house.
20 - NEW COMMODE--REPLACE--1.6 GPF
(Specification ID:O Estimated Qty.•1)
1 EA
Install a 2-piece, close coupled, white, vitreous china, elongated commode with a maximum water usage per
flush of 1.6 Gallons. Include plastic or pressed wood white seat, stainless steel supply line, shut-off valve,
tank parts and wax ring.
21 - ROD AND CLEAN DRAINS 1 EA
(Specification ID:0 Estimated Qty:1)
Rod and clean drain lines at each fixture to clear lines from fixtures to main sewer line. This will include the
washer area, kitchen and bathroom, make sure the main sewer line in the yard is clear.
This is for just the main bathroom tub drain line.
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
22 -TAN KLESS GAS WATER HEATER 6-7 GPM 150K-180K 1 EA
BTU
(Specification ID:0 Estimated Qty:l )
Verify gas pipe sizing to feed BTU's, install tankless gas water heater including all new fittings.
Location: Master Bathroom
Electrical
23 - HEAT, VENT EXAUST FAN
(Specification ID: 0 Estimated Qty:l)
Subtotal for -PLUMBING
Quantity I Units Total
Install a ceiling mounted fixture containing a 1200 watt, forced air heater, and an exterior ducted vent fan
with damper, capable of 60 efrn, controlled by 2 manufacturer -supplied switches on an independent 20-amp
circuit, using #14 copper Romex. Fish all wire and patch all tear out.
24 - GFCI - WALL PLUG/NEW CIRCUIT
(Specification ID: 0 Estimated Qty:1)
EA
Remove existing duplex receptacle; install one new ground fault circuit interrupter GFCI outlet, match
existing amp and color for each home run circuit per manufactures instructions. Note: It's not required to
install a GFCI outlet for each receptacle if wired in series. ALL NEW GFCI OUTLETS MUST PASS A
TEST BUTTON SIMULATED ARC TEST, WITH A GFCI TESTING DEVISE TO MEET CITY OF
FORT WORTH CODE. RUN NEW 12/2 ROMEX IF NECESSARY TO PASS THE ARC TEST BUTTON
TEST. Repair all tear out to match existing, tape and bed and make ready for texture and paint.
25 - LIGHT FIXTURE OVER MIRROR
(Specification ID: 0 Estimated Qty:1)
EA
Replace the light fixture with a new UL approved 2-bulb L.E.D. light fixture controlled by the present wall
switch.
Homeowner::
Contractor:
Subtotal for -Electrical
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ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
General and Carpentry
26 - FLOOR ASSEMBLY —BATHROOM
(Specification ID:O Estimated Qty:44)
Quantity Units Total
44 SQ
Remove all fixtures not built-in. Remove floor covering and old subfloor underlayment. Replace sub floor
and any bad joists to restore floor to sound and level condition. Replace any sewer piping needed. Install
insulation under floor. Install 3/4" underlayment and one-piece vinyl sheet goods. Install 1" X 4" molding or
colonial molding against walls at floor painted and caulked. Install threshold. Reinstall fixtures. Check for
leaks. Correct all damage to walls, and fixtures caused by removing/reinstalling.
27 - SHOWER WALL KIT 3 PIECE PLUS SLIDING GLASS DOOR 1 EA
(Specification ID: 0 Estimated Qty:1)
Install a 3-piece fiberglass or acrylic 36 "pan and 2 sides, shower wall kit - Textured or smooth finish on pan
and walls. Include a shower glass door, two stationary panels on the sides to create a corner walk through, in
chrome, satin or black/bronze finish. Remove old kit and dispose/replace with new according to local code
requirements.
28 - TUB/SHOWER HANDICAP GRAB BAR — SMALL 24" 2 EA
(Specification ID: 0 Estimated Qty:2)
Install tub/shower grab bar per general requirement. Be sure to attach to blocking in the wall. Get homeowner
input on position.
29 - VANITY--36" COMPLETE
(Specification ID: 0 Estimated Qty: l )
EA
Install a 36" vanity complete with plywood cabinet, cultured marble sink top, faucet, supply risers, shut-off
valves and all required waste connectors to complete the installation. All work to be level, plumb and true.
Seal all holes and openings where pipes, wires, supply lines and any other materials come through cabinet
with a removable material such as "Thumb Gum" to keep out any rodents. Caulk all seams where countertop
meets walls.
Subtotal for -General and Carpentry
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
PLUMBING Quantity Units
30 - NEW COMMODE--REPLACE--1.6 GPF
(Specification ID: 0 Estimated Qty:1)
1 EA
Total
Install a 2-piece, close coupled, white, vitreous china, elongated commode with a maximum water usage per
flush of 1.6 Gallons. Include plastic or pressed wood white seat, stainless steel supply line, shut-off valve,
tank parts and wax ring.
Location: Exterior - Al
General and Carpentry Quantity Units Total
31 - TRUWOOD TWELVE 6 COTTAGE LAP WOOD SIDING 88 LF
(Specification ID: 0 Estimated Qty: 88)
Remove any old siding and prepare the surface to accept the new siding. Install the siding according to
manufacturer instructions. Lap the siding courses a minimum of I", butt joints should be staggered over
successive courses. Make sure butt joints terminate over a wall stud.
32 - WOOD LUMBER 1X4 (SIDE & HEAD
CASING/WINDOW TRIM)
(Specification ID: 0 Estimated Qty:19)
19 LF
Remove the 1X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare to paint.
33 - WOOD LUMBER 2X4 (Window Sill)
(Specification ID: 0 Estimated Qty: 9)
9 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare to paint.
Subtotal for -General and Carpentry
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Exterior - A2
General and Carpentry Quantity Units Total
34 - TRUWOOD TWELVE 6 COTTAGE LAP WOOD SIDING 40 LF
(Specification ID:O Estimated Qty:40)
Remove any old siding and prepare the surface to accept the new siding. Install the siding according to
manufacturer instructions. Lap the siding courses a minimum of 1", butt joints should be staggered over
successive courses. Make sure butt joints terminate over a wall stud.
35 - WOOD LUMBER 1X6 (SIDE & HEAD
CASING/WINDOW TRIM)
(Specification ID:O Estimated Qty:13)
13 LF
Remove the IX6 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X6 lumber. Caulk the new lumber and prepare for paint.
36 - WOOD LUMBER 2X4 (WINDOW SILL)
(Specification ID:O Estimated Qty: 4)
4 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare for paint.
Subtotal for -General and Carpentry
Location: Exterior - B1
General and Carpentry Quantity Units Total
37 - TRUWOOD TWELVE 6 COTTAGE LAP WOOD SIDING 72 LF
(Specification ID: 0 Estimated Qty.- 72)
Remove any old siding and prepare the surface to accept the new siding. Install the siding according to
manufacturer instructions. Lap the siding courses a minimum of 1", butt joints should be staggered over
successive courses. Make sure butt joints terminate over a wall stud.
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Exterior - B2
General and Carpentry
38 - TRUWOOD TWELVE 6 COTTAGE LAP WOOD SIDING
(Specification ID: 0 Estimated Qty:117)
Quantity Units Total
117 LF
Remove any old siding and prepare the surface to accept the new siding. Install the siding according to
manufacturer instructions. Lap the siding courses a minimum of 1", butt joints should be staggered over
successive courses. Make sure butt joints terminate over a wall stud.
39 - WOOD LUMBER 1X4 (SIDE & HEAD
CASING/WINDOW TRIM)
(Specification ID: 0 Estimated Qty:15)
15 LF
Remove the 1X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare for paint.
This is for the left hand side of house that has the 1 double window.
40 - WOOD LUMBER 1X6 (SIDE & HEAD
CASING/WINDOW TRIM)
(Specification ID: 0 Estimated Qty.25)
25 LF
Remove the 1X6 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new1X6 lumber. Caulk the new lumber and prepare for paint.
This is for the two smaller windows
41 - WOOD LUMBER 2X4 (WINDOW SILL)
(Specification ID: 0 Estimated Qty:13)
13 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare for paint.
This is for the left hand side of house that has the 3 windows.
Subtotal for -General and Carpentry
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Exterior - C1
General and Carpentry Quantity Units Total
42 - WOOD LUMBER 1X4 (CORNER TRIM BOARDS) 32 LF
(Specification ID:O Estimated Qty:32)
Remove the 1X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare for paint.
Two back corners closect to the garage.by door off the bedroom
43 - WOOD SIDING 107
(Specification ID:O Estimated Qty: 80)
80 LF
Remove rotten and deteriorated wood siding and replace with new 107 wood siding. Make sure butt joints
terminate over a wall stud. Any butt joints should be staggered over successive courses. Caulk and paint.
Back wall area with the back door off bedroom closest to the garage.
Subtotal for -General and Carpentry
Location: Exterior - C2
General and Carpentry Quantity Units Total
44 - WOOD LUMBER 1X4 (SIDE & HEAD 10 LF
CASING/WINDOW TRIM)
(Specification ID:O Estimated Qty:10)
Remove the 1X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare for paint.
45 - WOOD LUMBER 2X4 (WINDOW SILL)
(Specification ID:O Estimated Qty: 3)
3 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare for paint.
Subtotal for -General and Carpentry
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Exterior - D1
General and Carpentry I Quantity Units Total
46 - WOOD LUMBER 1X4 (SIDE & HEAD 9 LF
CASING/WINDOW TRIM)
(Specification ID: 0 Estimated Qty: 9)
Remove the 1X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare for paint.
47 - WOOD LUMBER 2X4 (WINDOW SILL)
(Specification ID: 0 Estimated Qty: 3)
3 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare for paint.
Subtotal for -General and Carpentry
Location: Exterior - D2
General and Carpentry I Quantity I Units Total
48 - WOOD LUMBER 1X4 (SIDE & HEAD 14 LF
CASING/WINDOW TRIM)
(Specification ID: 0 Estimated Qty:14)
Remove the 1 X4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 1X4 lumber. Caulk the new lumber and prepare for paint.
49 - WOOD LUMBER 2X4 (WINDOW SILL)
(Specification ID: 0 Estimated Qty.-3)
3 LF
Remove the 2x4 lumber and prepare the area, removing old rotten pieces, nails etc. to be replaced with the
new 2x4 lumber. Caulk the new lumber and prepare for paint.
Subtotal for -General and Carpentry
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Whole House
Lead Certified & Lead Hazard Reduction Work I Quantity Units Total
50 - SET UP INTERIOR LEAD CONTAINMENT
(Specification ID:0 Estimated Qty:1)
L=L
Post job site signage and secure site where work is being performed. Final clean floors, window sills, window
troughs and other areas of dust build-up with a HEPA vacuum. Seal all floors with two continuous layers of 6
milligram polyethylene sheeting 4' beyond door openings with 2" wide, easy release masking tape. Close and
seal HVAC registers with polyethylene sheeting when present. Wrap all built-in furniture, cabinetry and
fixed appliances with polyethylene sheeting and tape to create an airtight seal. Contain entire exterior work
area according to Lead Safe Work Practices.
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: General Requirements
General Requirements
51 - GENERAL REQUIREMENTS
(Specification ID: 0 Estimated Qty: )
Quantity Units Total
PLUMBING GENERAL REQUIREMENTS
Unless otherwise specified, all materials shall be pex, pvc or copper. All items shall operate without leakage,
noise, vibration or hammering. All penetration of building components shall be neat, sleeved, & fire stopped.
No solder containing lead shall be used in any pipe or fixture. Damage to structural members from drilling or
notching shall be repaired to the acceptance of the owner and the City of Fort Worth.
CODES AND ORDINANCES
In the execution of the itemized scope of work, the contractor shall facilitate inspection and comply with all
governing codes and ordinances of The City of Fort Worth, The County of Tarrant, and the State of Texas
pertaining to building construction, zoning, environmental protection, energy efficiency and worker safety.
FINAL CLEAN
Remove from site all construction materials, tools and debris. Sweep clean and rake all exterior work areas.
Vacuum all interior work areas, removing all visible dust, stains, labels and tags. Final clean must pass a
visible clearance inspection and in some cases a dust wipe laboratory tested lead clearance.
1 YEAR WARRANTY
Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other
work resulting therefrom, which appear within one year from final payment. Further, contractor shall furnish
owner with all manufacturers' and suppliers' written warranties covering items furnished under this contract
prior to release of the final payment.
GRAB BAR --GENERAL REQUIREMENTS
Install the bar on the frame wall so it is secured tightly to studs. If studs cannot be located, open the wall,
install blocking and repair wall to original condition. Installation must be capable of withstanding stress and
weight of a person pulling him/herself up. Install all stainless steel, 18 gauge, 1 1/4" outside diameter as made
by Tubular Specialties Manufacturing Inc. or equal.
FLOOR COVER -GENERAL REQUIREMENTS
Unless otherwise specified, all materials shall be new and shall match existing as to size, style, color and
method of installation. All subfloors and underlayment shall be well secured, dry, clean, level, and free of
cracks, depressions, voids, bumps and squeaks before installation of finish floor covering of vinyl or ceramic
tile.
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborly Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
Location: Permits
BUILDING Quantity Units Total
52 - PERMITS REQUIRED -BUILDING 1 EA
(Specification ID: 0 Estimated Qty:1)
The contractor shall apply for, pay for, obtain and forward copies of the following indicated permits to the
City of Fort Worth upon completion of the job.
Plumbing_ HVAC Electric Building _x_ _
PLUMBING Md&MAA -Quantity Units Total
53 - PERMITS REQUIRED -PLUMBING 1 EA
(Specification ID: 0 Estimated Qty:1)
The contractor shall apply for, pay for, obtain and forward copies of the following indicated permits to the
City of Fort Worth upon completion of the job.
Plumbing X HVAC Electric Building
TWaI
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
NNeighborty Software
ATTACHMENT B
SAMPLE JOB ORDER/WORK WRITE-UP/SCHEDULE
OWNER ACCEPTS SCOPE OF WORK
I have read the contents of this work write up and received a copy. I fully understand the repairs
to be made to my property. I also agree to any conditions to be met, if applicable for contractors to begin
work on my home.
Conditions to be met (if applicable):
x
Homeowner:
x
Homeowner:
Laic
L1QLG
CONTRACTOR ACCEPTS SCOPE OF WORK
I have read the contents of this work write up and agree to perform all work called for in
accordance with the bid submitted on . I also agree to the schedule and for work to begin on
and to be completed within days, not to exceed 180 days of the commencement
date.
x
Contractor Date
x
N HARRP Inspector Date
M
Homeowner::
Contractor:
Prepared By: email@fortworthtexas.gov on 0110112024
" Neighborly Software
ATTACHMENT B-1
SUBCONTRACTOR/SUPPLIER LIST
Project Information:
• Customer Name:
• Property Address:
• Contractor Name: _
• Contractor Contact Information:
• Contractor License Number:
Instructions for Completion:
Please list all subcontractors and suppliers with whom you have entered into subcontracts or purchase
orders. For each subcontractor or supplier, provide the following details, which should reflect the scope
and costs outlined in the attached Work Write -Up, Attachment B.
*City staff, please also initial in the Debarment Check box to confirm you have verified each subcontractor/supplier
in SAM.gov
Subcontractor/Supplier
Type of
Description of
Amount
Debarment Check
Name
Service/Materials
Work/Services/Materials
Payable
(For Staff Only)
Provided
Cleared
Debarred
` Cleared
r Debarred
r Cleared
Debarred
Cleared
r Debarred
r Cleared
r Debarred
Certification:
I, the undersigned, hereby certify that the information provided in this form is accurate and true
to the best of my knowledge. I understand that any misrepresentation or omission of relevant
subcontractor or supplier details may result in delays in payment or other consequences as
outlined in the agreement.
ATTACHMENT B-1
SUBCONTRACTOR/SUPPLIER LIST
Contractor's Signature:
Date:
ATTACHMENT C
APPROVED BID PRICE WORKSHEETS GO HERE
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COVER SHEET
ATTACHMENT D — Renovate Right Brochure Coversheet
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F/►,/VIRO O
FORTWORTH®
Neighborhood Services Department
Homeowners Assistance Repair and
Rehabilitation Program (HARRP)
LEAD HAZARD PRESUMPTION NOTICE
The property listed below has not been evaluated for lead -based paint but it has been presumed that lead -based
paint or lead based paint hazards are present. For the purpose of the City of Fort Worth Homeowners Assistance
Repair and Rehabilitation Program, lead safe work practices will be implemented during all phases of project.
Types of Presumption (Check all that apply)
X Lead -based paint is presumed to be present.
X Lead -based paint hazards are presumed to be present.
Scope of Work to be performed:
X
X
Contact person for more information about the presumption:
Printed name: Jerin Smith
Organization: CFW Neighborhood Services Department
Address: 100 Fort Worth Trail, Fort Worth, TX 76102
Phone number: 817-392-6342
Person who prepared this Notice of Presumption:
Signature:
Organization: CFW Neighborhood Services Department
Address: 100 Fort Worth Trail, Fort Worth, TX 76102
Phone number: 817-392-7548
NOTICE OF EVALUATION
I hereby acknowledge receiving the letter of "NOTICE," Lead Hazard Presumption Notice on my property.
understand my obligation to retain and disclose this information as prescribed by law.
Name of Property Owners(s)
Property Address
City, State, Zip
Telephone Number
Signature of Owner(s)
Date
ATTACHMENT E
RENOVATION RECORDKEEPING CHECKLIST
(Effective April 2010)
Name of Firm:
Date and Location of Renovation:
Brief Description of Service:
Name of Assigned Renovator:
Name(s) of Trained Workers, if used:
Name of Dust Sampling Technician, Inspector, or Risk Assessor, if used: NA
❑Copies of renovator and dust sampling technician qualifications (training certificates,
certifications) on file.
❑Certified renovator provided training to workers on (check all that apply):
❑Posting warning signs El Setting up plastic containment barriers
❑Maintaining containment ❑Avoiding spread of dust to adjacent areas
❑Waste handling ❑Post -renovation cleaning
❑Test kits used by certified renovator to determine whether lead was present on components
affected by renovation (identify kits used and describe sampling locations and
results):
❑Warning signs posted at entrance to work area.
❑Work area contained to prevent spread of dust and debris
❑All objects in the work area removed or covered (interiors)
❑HVAC ducts in the work area closed and covered (interiors)
❑Windows in the work area closed (interiors)
❑Windows in and within 20 feet of the work area closed (exteriors)
❑Doors in the work area closed and sealed (interiors)
❑Doors in and within 20 feet of the work area closed and sealed (exteriors)
❑Doors that must be used in the work area covered to allow passage but prevent spread of dust
❑Floors in the work area covered with taped -down plastic (interiors)
❑Ground covered by plastic extending 10 feet from work area —plastic anchored to building and
weighted down by heavy objects (exteriors)
❑If necessary, vertical containment installed to prevent migration of dust and debris to adjacent
property (exteriors)
❑Waste contained on -site and while being transported off -site
❑Work site properly cleaned after renovation
❑All chips and debris picked up, protective sheeting misted, folded dirty side inward, and taped for
removal
❑Work area surfaces and objects cleaned using HEPA vacuum and/or wet cloths or mops (interiors)
❑Certified renovator performed post -renovation cleaning verification (describe results, including the
number of wet and dry cloths
used):
❑If dust clearance testing was performed instead, attach a copy of report.
❑I certify under penalty of law that the above information is true and complete.
Name: Date
ATTACHMENT F
HARRP '.1 i 1 Paint 1 of Services
Work Performed
Single-FamilyRehabilitation Projects
Project i
HARRP Designated Representative Name:
Contract No. and/or WO:
Applicant Name:
Co -Applicant Name:
Project Street Address:
City:
County:
Applicant Phone Number:
Applicant Email:
Certtrica
This form and the signature below certify that a lead -based paint hazard was identified at the above -listed residence. Per the
Fort Worth's Homeowner Assistance Repair and Rehabilitation guidelines, the following actions were performed (where
applicable) in accordance with: EPA's Renovation, Repair, and Painting Rule (40 CFR 745); HUD's Lead Disclosure Rule
and Guidelines for the Evaluation and Control of Lead -Based Paint Hazards in Housing 2012 (24 CFR 35, Subpart J); and
OSHA's Lead In Construction Standard (29 CFR 1926.62 Lead).
This form also certifies that the following actions were performed in accordance with the above regulations:
1) Our firm or a subcontractor under our direct supervision provided or verified that the applicant has a copy of the lead -
based paint (LBP) risk assessment or inspection report that identified the presence and location(s) of the LBP hazard
in the residence. A Notice of Evaluation was provided to the residents within 15 days (35.125(a)).
2) Our firm or a subcontractor under our direct supervision provided the applicant with the pamphlet entitled `Renovate
Right:portant Lead Hazard Information for Families, Child Care Providers, and Schools" September 2011
(Renovate Right). The pamphlet was provided less than 60 days before renovation activities commenced in the
residence. We obtained a written acknowledgment that they have received the pamphlet (745.84).
3) Renovations at all identified LBP hazardous areas were performed by certified renovators who mitigated the hazard
using techniques that follow the EPA's Lead -Based Paint Renovation, Repair and Painting Program rules. All
appropriate safety precautions were followed during these renovations.
4) Our firm or a subcontractor under our direct supervision verified that a clearance report by the HARRP or another
licensed LBP professional has found that all LBP hazards have been appropriately mitigated and that the applicant has
received a copy of the clearance report along with Notice of Lead Hazard Reduction Activities within 15
calendar days of completion (35.125 b))
Under penalties of perjury, I/we certify that the information presented in this document is true and accurate to the best of my
knowledge and belief I/we further understand that providing false representations herein constitutes an act of fraud. False,
misleading or incomplete information may result in my ineligibility to participate in Programs that will accept this document.
Warning: Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal
penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.3
Party
Company Name
Representative Name
Signature
Date
Builder
GDR
Applicant
N/A
N/A
Co -Applicant
N/A
N/A
HARRP — LBP Builder Certification Form February 2025
Page 1 of 1
Disclaimer. The Fort Worth Homeowner Repair and Rehabilitation Program (HARRP) has made every effort to ensure the information contained on this form is
accurate and in compliance with the most up-to-date CDBG-DR andlor CDBG-MIT federal rules and regulations, as applicable. It should be noted that HARRP
assumes no liability or responsibility for any error or omission on this form that may result from the interim period between the publication of amended and/or
revised federal rules and regulations and HARRP standard review and updated schedule.
ATTACHMENT G
Attachment H: Procedure To Be Followed in the
Case of a Warranty Complaint
Pursuant to the Warranty section of the Job Order Contract, the GC hereby agrees to
provide a full one-year warranty to the Owner, which shall extend to subsequent Owners of
the property to be rehabilitated. The warranty shall provide that improvements, hardware
and fixtures of whatever kind or nature installed or constructed on said property by the GC
are of good quality and free from defects in workmanship or materials or deficiencies
subject to the warranty contained in this paragraph. GC and Owner agree, however, that
the warranty set forth in this paragraph shall apply only to such deficiencies and defects as
to which the Owner or subsequent Owners shall have given written notice to the GC, at its
principal place of business, within one (1) year from the date of GC's final payment. The GC
further warrants that, to the extent failure by the GC to respond to valid complaints by the
Owner, or subsequent Owners, causes additional damage to the property, such additional
damage is also subject to the warranty contained in this paragraph.
In the event that a valid problem associated with the work performed under the contract
arises, please take the following steps:
1. Contact your GC by phone and explain the problem(s) to him/her.
Request a specific date and time for the repairs to be made.
Report warranty concern and resolution by contractor to
DisasterRecovery@FortWorthTexas.gov. This report must contain the
property address.
Copy: GC
Attachment H — Procedure to be Followed in the Case of a Warranty Complaint
ATTACHMENT I - FINAL RELEASE OF PAYMENTS LETTER
Date
Project
Address
City
County
State
FINAL WAIVER OF CLAIMS AND LIENS AND RELEASE OF RIGHTS
Contract Date
Contract Price
Net Extras and Deductions
Adjusted Contract Price
Amount Previously Paid
Balance Due - Final Payment
The undersigned hereby acknowledges that the above Balance Due when paid represents payment in full for all
labor, materials, etc., furnished by the below named Contractor or Supplier in connection with its work on the above
Project in accordance with the Contract.
In consideration of the amounts and sums previously received, and the payment of $
being the full and Final Payment amount due, the below named Contractor or Supplier does hereby waive and release
the Owner from any and all claims and liens and rights of liens upon the premises described above, and upon
improvements now or hereafter thereon, and upon the monies or other considerations due or to become due from the
Owner or from any other person, firm or corporation, said claims, liens and rights of liens being on account of labor,
services, materials, fixtures or apparatus heretofore furnished by the below named Contractor or Supplier to the
Project. The premises as to which said claims and liens are hereby released are identified as follows:
The undersigned further represents and warrants that he/she is duly authorized and empowered to sign and execute
this waiver on his/her own behalf and on behalf of the company or business for which he/she is signing; that it has
properly performed all work and furnished all materials of the specified quality per plans and specifications and in a
good and workmanlike manner, fully and completely; that it has paid for all the labor, materials, equipment and
services that it has used or supplied, that it has no other outstanding and unpaid applications, invoices, retentions,
holdbacks, expenses employed in the prosecution of work, chargebacks or unbilled work or materials against the
Owner as of the date of the aforementioned last and final payment application; and that any materials which have
been supplied or incorporated into the above premises were either taken from its fully -paid or open stock or were
fully paid for and supplied on the last and final payment application or invoice.
The undersigned further agrees to defend, indemnify and hold harmless the Owner for any losses or expenses
(including without limitation reasonable attorneys' fees) should any such claim, lien or right of lien be asserted by the
below named Contractor or Supplier or by any of its or their laborers, materialmen or subcontractors.
In addition, for and in consideration of the amounts and sums received, the below named Contractor or
Supplier hereby waives, releases and relinquishes any and all claims, rights or causes of action in equity or law
whatsoever arising out of through or under the above mentioned Contract and the performance of work pursuant
thereto.
The below named Contractor or Supplier further guarantees that all portions of the work furnished and
installed are in accordance with the Contract and that the terms of the Contract with respect to this guarantee will
remain in effect for the period specified in said Contract.
Sworn to before me this Corporation or Business Name
Day of
20_
Lin
ATTACHMENT I - FINAL RELEASE OF PAYMENTS LETTER
Title:
FORTWORTH
Neighborhood Services Department LSP
Approved Change Order
Release # Change Order # Contractor:
Home Owner: Address: , Fort Worth Texas 76
Original G & S Amount
Original Estimate Amount
Approved Change Order Amount
New Final Invoice Amount
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
0 $ 0.00
TOTAL: $ 0.00
NSD REHAB TECH: Date:
Approved and accepted by: Date:
Home Improvement and Construction Revision03.23.2023
Division Coordinator
ATTACHMENTJ
ATTACHMENT K: Contractor's Warranty on Labor and
Materials and Substantial Completion Form
TO: Homeowner's Name
Address
City, FTW 76
Client Phone number
FROM: Contractor Name
Address
Fort Worth, TX
Contractor Phone Number
State License Number (if applicable)
RE: HARRP Services install of Properly Address -
Contractor Name warrants that all materials furnished in connection with the above
referenced contract are of the type and grades as specified in said contract and are
free from material defects; and that labor on the above referenced property has been
performed in a good and workmanlike manner. In the event either labor or materials
in said specifications prove to be defective or otherwise non -conforming within a
period of twelve (12) months (no later than 0/00/20), the Contractor will replace or
repair (at the Contractor's option) any of the defective labor or materials without cost
to the owner.
EXCLUSIONS
The warranty does not cover loss of theft, nor does coverage extend to damage caused by misuse,
abuse, unauthorized modification lightening, or natural disasters. The warranty does not cover parts
that are subject to normal wear and tear replacement requirements.
I hereby certify that all Work is completed and a Final Building Permit has been issued.
/ / 2025
Signature of Contractor\Date
LIST PRODUCT TYPE/BRAND OF ALL WARRANTIED MATERIALS:
*ATTACH COPIES OF WARRANTIES PROVIDED TO HOMEOWNERS
PRODUCTTYPE I PRODUCT BRAND I DATE GC WARRANTY ENDS
ATTACHMENT K — Contractor's Warranty on Labor and Materials
ORIGINAL MANUFACTURER'S GUARANTEE GIVEN OWNER: ❑YES
GC WARRANTY GIVEN OWNER: ❑YES
DATE REHAB TECH
DATE HOMEOWNER
DATE HOMEOWNER
ATTACHMENT K — Contractor's Warranty on Labor and Materials
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1- 4 and 6 it there are interested parties.
OFFICE 115E ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2026-1415910
Stonewater INC
Galveston, TX United States
Date filed:
02/03/2026
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
CITY OF FORT WORTH - PURCHASING DIVISION
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 26-0005
Disaster Recovery —Home Repair Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Stonewater, INC
Galveston, TX United States
X
5
Check only if there is NO Interested Party.
6
UNSWORN DECLARATION
My name is James D. Yarbrough, Jr. and my date
of birth is
My address is 5721 Ave S 1/2 Galveston
TX 77551 USA
(city)
(state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Galveston county, State of Texas on the 3 day of February 2026
(month) (year)
Signature of au[ rized ent of contracting business entity
(Dbclarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.cd93a486
4/1 /26, 10:01 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORT ORTI1
Create New From This M&C
REFERENCE **M&C 26- 13P RFP 26-0005 DISASTER
DATE: 3/31/2026 NO.: 0221 LOG NAME: RECOVERY — HOME REPAIR
SERVICES NSD DM
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Non -Exclusive Agreements with Byrdson Services, LLC,
G.A. Miller Enterprises, Inc, Pinnacle Project Partners, and Stonewater, Inc. to Perform
Rehabilitation and Repair Services for the Homeowners Assistance Repair and
Rehabilitation Program, Funded by the Community Development Block Grant — Disaster
Recovery, in a Combined Amount Up to $4,525,000.00, Subject to the Remaining
Availability and Term of Grant Funding, Not to Exceed January 31, 2030 for the
Neighborhood Services Department Under City Project No. 105152
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with
Byrdson Services, LLC, G.A. Miller Enterprises, Inc, Pinnacle Project Partners, and Stonewater, Inc.
to perform rehabilitation and repair services for the Homeowners Assistance Repair and
Rehabilitation Program, funded by the Community Development Block Grant — Disaster Recovery, in
a combined amount up to $4,525,000.00, subject to the remaining availability and term of grant
funding, not to exceed January 31, 2030 for the Neighborhood Services Department under City
Project No. 105152.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize non-exclusive agreements to
perform rehabilitation and repair services for eligible Homeowners Assistance Repair and
Rehabilitation Program (HARRP) participants. These services will address critical repair and
mitigation needs to ensure homes meet safe and habitable standards.
Purchasing issued Request for Proposals (RFP) No. 26-0005 that consisted of detailed specifications
describing the various rehabilitation and repair service categories.
The bid was advertised in the Fort Worth Star -Telegram on November 12, 2025, November 19, 2025,
November 26, 2025, December 3, 2025, December 10, 2025, and December 17, 2025. The City
received eight (8) responses. One vendor was deemed non -responsive for failing to provide the
requested documents. Two vendors did not achieve at least 50 percent of the available technical
evaluation points and were not advanced for further consideration. One vendor met the minimum
technical evaluation threshold; however, the proposed markup percentages exceeded reasonable
cost parameters established through benchmark pricing for this grant -funded program. As a result,
the proposal was not considered cost reasonable and was eliminated from award consideration.
The bids were evaluated using the best value criteria. An evaluation panel consisting of
representatives from the Neighborhood Services Department and Environmental Services
Department reviewed and scored the submittals using the Best Value Criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the table below. No guarantee
was made that a specific amount of services would be purchased.
Bidders Evaluation Criteria
a b c d e Total Score
Byrdson Services, LLC 19.33 18.67 13.50 11.11 0.00
G.A. Miller Enterprises, Inc 16.00 15.33 13.00'20.00 0.00
62.61
64.33
apps.cfwnet.org/council_packet/mc_review.asp? I D=34264&counciIdate=3/31 /2026 1 /3
4/1/26, 10:01 AM M&C Review
Pinnacle Project Partners 16.67 16.67 9.50 16.67 0.00 59.51
Stonewater Inc 18.67 19.33 14.50 13.34 0.00 65.84 Best Value Criteria:
a. Technical Qualifications and Experience
b. Specialized Program Experience
c. Financial and Administrative Capacity
d. Pricing
e. Small Business Goal Evaluation
After evaluation, the panel concluded that Byrdson Services, LLC, G.A. Miller Enterprises, Inc,
Pinnacle Project Partners, and Stonewater Inc presented the best value to the City. Therefore, the
panel recommends that Council authorize non-exclusive purchase agreements to perform
rehabilitation and repair services for eligible HARRP participants to Byrdson Services, LLC, G.A.
Miller Enterprises, Inc, Pinnacle Project Partners, and Stonewater Inc. Staff certifies that the
recommended vendors met the bid specifications.
The combined annual amount allowed under the agreements will be up to $4,525,000.00; however,
the actual amount will be based on the needs of the department and available budget.
FUNDING: The agreement will be funded through the Community Development Block Grant —
Disaster Recovery (CDBG-DR) as a response to Winter Storm Uri and allocated to the City through
Federal Register Notices 87 FIR 31636 and 88 FR 3198. Funding is budgeted in the Single Family
Rehab Housing accounts within the Grants Operating Federal Fund for the Neighborhood Services
Department.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and
remain in effect until program funds are exhausted or through January 31, 2030, the end of the
CDBG-DR grant period, whichever occurs first.
RENEWAL TERMS: These agreements will have no renewal options, as they are funded through a
finite grant program.
SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City
has established a 30\% Small Business goal for this solicitation/contract. No vendor met the criteria to
achieve this goal. Therefore, the responses were evaluated based on the remaining best value
criteria.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the CDBG-DR (PY21/28) project within the Grants Operating Federal
Fund to support the approval of the above recommendation and execution of the agreements. Prior to
any expenditure being incurred, the Neighborhood Services Department has the responsibility to
validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
apps.cfwnet.org/council_packet/mc_review.asp? I D=34264&counciIdate=3/31 /2026 2/3
4/1 /26, 10:01 AM
M&C Review
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Kacey Thomas (8187)
Haven Wynne (8525)
Denise Medrano (8063)
ATTACHMENTS
13P RFP 26-0005 Disaster FID Table RFS.xlsx (CFW Internal)
13P RFP 26-0005 Disaster Funds Availability 105152.xlsx (CFW Internal)
Byrdson Services - Form 1295 Certificate.pdf (CFW Internal)
Byrdson Services - SAM - 1.20.26.pdf (CFW Internal)
Byrdson Services - SOS.pdf (CFW Internal)
G. A. Miller Enterprises - Form 1295 Certificate.pdf (CFW Internal)
G. A. Miller Enterprises - SAM - 1.20.26.pdf (CFW Internal)
G. A. Miller Enterprises - SOS.pdf (Public)
Pinnacle Project Partners - Form 1295 Certificate.pdf (CFW Internal)
Pinnacle Proiect Partners -SAM - 2.27.26.pdf (CFW Internal)
Pinnacle Proiect Partners - SOS.pdf (Public)
Stonewater Inc - Form 1295 Certificate.pdf (CFW Internal)
Stonewater Inc - SAM - 1.20.26.pdf (CFW Internal)
Stonewater Inc - SOS.pdf (Public)
apps.cfwnet.org/council_packet/mc_review.asp? I D=34264&counciIdate=3/31 /2026 3/3
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Stonewater, Inc.
Subject of the Agreement: Home Repair Services Contract: Procuring contractors for HARRP
M&C Approved by the Council? * Yes 9 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 8
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ® If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Date of execution of the contract Expiration Date: January 31, 2030
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.