HomeMy WebLinkAbout065258 - General - Contract - Strategy Oilfield Services, Inc.City Secretary Contract No. 65258
FORT WORTH.
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and Strategy
Oilfield Services, Inc. ("Vendor"), each individually referred to as a "party" and collectively referred to
as the "parties."
1. Scone of Services. The City of Fort Worth (City) is establishing an Agreement for a
comprehensive HVAC water treatment service program ("Services"), as set forth in more detail in Exhibit
"A," attached hereto and incorporated herein for all purposes.
2. Term. The initial term of this Agreement is for one (1) year(s), beginning on the date this
Agreement is executed by the City's Assistant City Manager ("Effective Date") unless terminated in
accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew
this Agreement under the same terms and conditions for up to four (4) one-year renewal terms (each a
"Renewal Term"), unless terminated earlier in accordance with this Agreement.
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed One Hundred Ninety -Two Thousand Dollars
($192,000.00). Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
OFFICIAL RECORD
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has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
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construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OF ANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
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restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
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Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
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11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
Strategy Oilfield Services, Inc.
David Phillips, Operation Manager
204 N Walnut St.
Muenster, TX 75252
DPhillips@strategywater.com
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
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Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Parry whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Parry's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or its Exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
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that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
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and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page. follon s)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
V4LYam^
By: Valerie Washington (May 27, 2026 12:17:28 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 05/27/2026
APPROVAL RECOMMENDED:
By: f IJ
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
u
qo� pORTq�a
PVa g=d
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Strategy Oilfield Services, Inc.
Kevin T. Quinn
By: Kevin J. Quinn (May 27, 2026 09:41:07 CDT)
Name: David Phillips
Title: Operation Manager
Vendor Services Agreement
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
a4 Cl—
By: Jeffrey Cope (May 27, 2026 11:37:48 CDT)
Name: Jeff Cope
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
O
Name:
Jordan P. Alvarez
Title:
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0303
Form 1295: 2026-1435436
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICE
HVAC WATER TREATMENT SERVICES
1. INTENT
1.1. The City of Fort Worth (City) is establishing an Agreement for a comprehensive HVAC water
treatment service program for the Property Management Department
1.2. The purpose of this Agreement is to engage a competent water treatment company to supply
services and products that will maintain clean heat transfer surfaces and minimal corrosion
rates.
1.3. Additional locations and services of the same general category that could have been
encompassed in the award of this Agreement, and that are not already on the Agreement may
be added utilizing the pricing as established under Exhibit B.
1.4. The City's Property Management Department (PMD) Facilities Division, Water Department,
and Public Events Department are responsible for providing building maintenance services for
assigned City owned buildings and facilities through a combination of in-house staff and
contract services. Various staff will interact with the Vendor to ensure optimal contract
performance.
1.5. A current list of equipment serviced is listed in Exhibit C of this Agreement, however, this is
not an exhaustive list of what can be serviced under this Agreement.
2. VENDOR REQUIREMENTS
2.1. Vendor must be able to provide the full range of services, parts and material to meet the
demands of the City of Fort Worth and other City Departments that opt to participate in the
program.
2.2. Vendor must have laboratory facilities for complete analysis. Laboratory services which will
include but not be limited to:
2.2.1. Computer — A field computer must be available for energy analysis of condenser,
tower, and boiler operation to assure the City of Fort Worth is operating at peak
efficiencies.
2.2.2. Corrosion analysis report to monitor corrosion rates in treated systems.
2.2.3. Deposit analysis — This will aid in determining the reasons for any deposits and
indicate how to prevent them.
2.2.4. Fiber optics or comparable— This will allow photographic examination of air
conditioner and boiler internals.
2.2.5. Microbiological analysis — Slime deposits are most often not visible but will reduce
system efficiencies.
2.2.6. Metallurgical analysis — To determine if the system is experiencing metal corrosion
or any other condition that could lead to system failures.
2.2.7. Water analysis — To determine if levels of minerals, organic compounds, pH,
biological oxygen demand, suspended solids, and all other necessary factors for
product or problem identification.
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City Secretary Contract No.
2.2.8. The Vendor will provide all laboratory services. Subcontracting laboratory services is
not allowed without prior written approval by the City.
2.3. Vendor must maintain all licensure required to perform the services outlined in this project.
Vendor must provide proof of licensure (if applicable) upon request.
3. SCOPE OF WORK
3.1. The Vendor will appoint two members of the company, plus one authorized alternate, to
represent the company in dealings with the City of Fort Worth. They will be full-time
employees of the Vendor. The representatives will be familiar with all aspects of water
treatment. Only these individuals will represent the Vendor regarding services for this
contract unless otherwise specifically authorized by the City of Fort Worth.
3.2. Vendor's representatives must have facilities for analysis of water in the field, if necessary.
3.3. The Vendor will be knowledgeable in all systems and services required to maintain the
following equipment:
3.3.1. Bypass filters/feeders: Cast iron or steel, for introducing chemicals into the close
loops; with quick release cap, drain valve on bottom, and recirculating shutoff brass
ball valves on sides.
3.3.2. Capacity: 7.5 gal with stainless steel basket
3.3.3. Working pressure: 300psig
3.3.4. 5 micron filter bags — Vendor will provide a minimum of 12 filtration bags
3.3.5. Flow gauges —to show when to change the bags, minimum 10 gpm
3.4. Positive Displacement Diaphragm Pump: Simplex, self -priming, rated for intended chemical
with 25 percent safety factor for design pressure and temperature.
3.5. Double Containment Chemical Solution Tanks: Chemical resistant reservoirs fabricated from
high density polyethylene with graduated markings or stainless steel.
3.6. Packages Chemical Feed Controller: Vendor will be able to provide as needed a controller
equal to Pulsa feeder MC9510 with the following minimum features:
3.6.1. Single point calibration
3.6.2. Thermal flow switch
3.6.3. Conductivity sensor
3.6.4. Four (4) 28 day timers. (Two for biocide feed)
3.6.5. Level sensors for three (3) chemicals
3.6.6. Modem and software for remote monitoring
3.6.7. Alarm light
3.6.8. A 316SS filter with a minimum of four (4) 50 micron cartridge on inlet side with a 1-
10 gpm flow gauge on the discharge side.
3.7. Chemical Piping: Schedule 80, PVC with solvent cement joints.
3.8. Brass Ball Valves on all cut offs instead of PVC or gate valves.
3.9. Plastic Body Strainer: Rigid PVC or CPVC with cleanable stainless steel strainer element.
Vendor Services Agreement
Strategy Water, Page 12 of 33
City Secretary Contract No.
3.10. The Vendor will implement, upon acceptance by the City, a comprehensive preventative
maintenance (PM) and service program for water treatment services. This program will
include -maintenance of water quality for HVAC systems that control corrosion and buildup
of scale and biological growth for maximum efficiency of installed equipment without posing
a hazard to operating personnel or the environment. Vendor will provide monthly reports
showing the period of performance, services performed, and levels that required service and
calibration.
Vendor Services Agreement
Strategy Water, Page 13 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 14 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 15 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 16 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 17 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 18 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 19 of 33
City Secretary Contract No.
Vendor Services Agreement
Strategy Water, Page 20 of 33
3.24.8.7. Test the boiler water weekly during the outage to make sure proper
control levels are being maintained. pH control is the most critical factor
in overall corrosion protection. Add more chemical as needed and
recirculate.
4. WRITTEN SERVICE REPORT
4.1. A written service report will be required to be completed by the Vendor technician(s) and
presented to the City Representative at the conclusion of each preventative maintenance and
repair service call. The service report will provide guidance and format for written summaries
of work performed and subsequent record of acceptance by the PMD Representative,
irrespective of any performance or warranty issues that may arise.
4.2. During the course of the Agreement the City may request revisions to the service report form.
4.3. The service report form will contain standard sections that will provide the following
information:
4.3.1. A complete checklist of all work, procedures, actions taken during the service call,
evidenced by either individual check mark for each procedure or by attached
reference to the specifications and manufacturers' specifications.
4.3.2. Recorded values of all measurements taken.
4.3.3. Space for identifying information such as system type, location, address, date of
service or repair, etc.
4.3.4. Specific detail and information about adjustments made, repairs performed, parts
replaced, etc.
4.3.5. Space for Vendor technician recommendations for additional adjustments, repairs or
upgrades.
4.3.6. A standard written certification statement appearing at the end of the service report
that stipulates that the Vendor technician has performed all required and
recommended preventative maintenance and repairs procedures, in compliance with
this contract and with all recommended or required manufacturers' procedures, and
that the unit has been serviced to perform properly.
4.3.7. Reports must be submitted with each invoice on a monthly basis. Invoices will not be
paid if report is not received.
5. SAFETY REQUIREMENTS
5.1. The Vendor will take all reasonable precautions for the safety of employees on the worksite
and shall erect and properly maintain all necessary safeguards for protection of workers and
Vendor Services Agreement
Strategy Water, Page 21 of 33
City Secretary Contract No.
the public. The Vendor will post warning signs against all hazards created by the operation
and work in progress. Proper precautions shall be taken pursuant to state law and standard
practices to protect workers, general public and existing structures from injury or damage.
5.2. Supervision —The Vendor shall, during all periods of contract performance, provide
competent supervision of his employees to assure complete and satisfactory fulfillment of the
work and the terms of the Contract. The Vendor or a capable, fully authorized representative
must be immediately available during all work activities to receive any and all special
instructions form the Purchasing Manager or his/her designee.
5.3. The Vendor will provide all Personal Protective Equipment to their employees to ensure job
site safety.
5.4. Safety - The Vendor must be thoroughly familiar with and comply with all prevailing safety
measures pertinent to its operations and employees. This shall include but not necessarily be
limited to Environmental Protection Agency (EPA) regulations, Fort Worth City Ordinances,
and Occupational Safety and Health Agency (OSHA) regulations. In addition, the Vendor
will be wholly responsible for instructing its employees in these safety measures and seeing
that they are fully complied with in every respect. The Vendor will provide all Personal
Protective Equipment to their employees to ensure job site safety.
5.5. Hazards — The Vendor shall at no time permit placing or use of equipment in such manner as
to create safety hazards. Vendor personnel shall provide appropriate warning devices when
necessary and cooperate in the fullest in allowing through passage of other vehicles and
personnel, even to the point of interrupting their own work, if necessary.
5.6. Defective Work and Damages —The Vendor shall be wholly responsible for and shall
promptly correct or restore all defective Work or damages to any/all City facilities caused by
its activities. Restoration and correction shall be to the complete satisfaction of the City. This
shall apply to any part of a building, its appurtenances, the adjacent grounds, or any other
tangible damage incurred in the performance of the Contract. Failure by the Vendor to
proceed promptly with corrective actions may be cause for cancellation of this Contract with
amount(s) necessary to correct defective work and/or damage being withheld from payments
due or become due to the Vendor.
6. WARRANTY
6.1. The Vendor's workmanship, products, and services must be warrantied for a minimum of one
(1) years from the date of installation and acceptance of products or services by the City.
6.2. The City Designee shall notify the Vendor, within a reasonable time after the discovery of
any failure, defect, or damage.
6.3. The Vendor shall remedy at the Vendor's expense any non -conforming or defective products
or work. In addition, the Vendor shall remedy at Vendor's expense any damage to real or
personal property owned by the City of Fort Worth, when that damage is the result of a defect
of products furnished.
6.4. If the Vendor fails to remedy any failure, defect, or damage within five (5) business days
after receipt of notice, the City of Fort Worth shall have the right to replace, repair, or
otherwise remedy the failure, defect, or damage at the Vendor's expense.
6.5. This warranty shall not include failures attributable to accident, fire, or negligence on the part
of City personnel. Warranty shall begin on date services are performed and parts are installed.
7. INVOICING REQUIREMENTS
Vendor Services Agreement
Strategy Water, Page 22 of 33
City Secretary Contract No.
7.1. The City of Fort Worth has begun implementing an automated invoicing system.
7.2. Vendor will send invoices electronically to the City's centralized Accounts Payable department
invoice email address: supplierinvoices@fortworthtexas.gov. This email address is not
monitored so Vendor will not send correspondence to this email address. The sole purpose of
the supplier invoices email address is to receive and process supplier invoices.
7.3. Vendor will include the following on the subject line of Vendor's e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-
0000001234)
7.4. To ensure the system can successfully process invoices in an expedient manner, Vendor will
adhere to the following requirements:
7.4.1. All invoices must be either a PDF or TIFF format.
7.4.2. Image quality must be at least 300 DPI (dots per inch).
7.4.3. Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
7.4.4. One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
7.4.5. Please Vendor will not send handwritten invoices or invoices that contain
handwritten notes.
7.4.6. Dot matrix invoice format is not acceptable.
7.5. The invoice must contain the following information:
7.5.1. Supplier Name and Address;
7.5.2. Remit to Supplier Name and Address, if different;
7.5.3. Applicable City Department business unit# (i.e. FW013)
7.5.4. Complete City of Fort Worth PO number (i.e. the PO number must contain all
preceding zeros);
7.5.5. Invoice number; and
7.5.6. Invoice date.
7.6. Invoices will be submitted after delivery of the goods or services.
7.7. To prevent invoice processing delays, please do not send invoices by both mail and email and
please do not send the same invoice more than once by email to
supplierinvoices@fortworthtexas.gov. To check on the status of an invoice, please contact the
City Department ordering the goods/services or the Central Accounts Payable Department by
email at: ZZ_FIN_AccountsPayable(cr�,fortworthtexas.gov.
7.8. If Vendor is unable to send invoices as outlined above at this time, Vendor will send invoices
to the City's centralized Accounts Payable department instead of directly to the individual city
department. This will allow the city staff to digitize the invoice for faster processing.
7.9. If electronic invoicing is not possible, Vendor will send Vendor's paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
100 Fort Worth Trail
Vendor Services Agreement
Strategy Water, Page 23 of 33
City Secretary Contract No.
Fort Worth, Texas, 76102
7.10. Vendor will not include Federal, State of City sales tax in its invoices. City will famish a tax
exemption certificate upon Vendor's request.
Vendor Services Agreement
Strategy Water, Page 24 of 33
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M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTI I
`14�-
REFERENCE **M&C 26- 13P RFP 26-0053 HVAC
DATE: 4/28/2026 NO.: 0303 LOG NAME: WATER TREATMENT
SERVICES CITY JH
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Strategy Oilfield Services, Inc. dba
Strategy Water for HVAC Water Treatment Services for an Annual Amount Up to
$192,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the
Same Amount for the Property Management, Water, and Public Events Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Strategy
Oilfield Services, Inc. dba Strategy Water for HVAC water treatment services for an annual amount
up to $192,000.00 for the initial term and authorize four one-year renewal options for the same
amount for the Property Management, Water, and Public Events Departments.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with
Strategy Oilfield Services, Inc. dba Strategy Water for heating, ventilation, and air-conditioning
(HVAC) water treatment services. These services ensure that the water in the City of Fort Worth's
(City) HVAC systems maintain optimal levels of chemicals and minerals. This enables the systems to
work at peak efficiency and avoid interruptions of service, protecting City -owned assets and
maintaining optimum environments for each facility.
The Property Management, Water, and Public Events Departments approached the Purchasing
Division to secure an agreement for HVAC water treatment services. To procure these services,
Purchasing issued Request for Proposal (RFP) 26-0053, which outlined detailed requirements,
including laboratory analysis, a proposed maintenance plan for the systems, and an annual winter
maintenance proposal.
The RFP was advertised in the Fort Worth Star -Telegram on Wednesdays from December 17, 2025
through February 18, 2026. The City received five (5) responses.
Precision Water Technologies Inc. was deemed non -responsive due to not being able to perform
complete laboratory analysis as required by the specifications.
An evaluation panel consisting of representatives of the Property Management and Public Events
Departments reviewed and scored the submittals using Best Value criteria.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
Proposer
Strategy Oilfield Services,
Inc.
Evaluation Factors
Total
93.33
Rank
1
A
B
C
D
28
27
23.33
15
Global Water Technology, Inc.
26
26
19.17
14.73
82.89
2
Trane U.S. Inc.
25
23
16.67
7.62
72.28
3
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M&C Review Page 2 of 3
AWE, Inc. 1 17 1 15 1 17.5 1 12.75 1 62.25 1 4
BEST VALUE CRITERIA:
A. Firm capabilities and experience (30 available points)
B. Preventative Maintenance Plan (30 available points)
C. Chemical evaluation and correction (25 available points)
D. Cost of Services (15 available points)
After evaluation, the panel concluded that Strategy Oilfield Services, Inc. dba Strategy Water
presented the best value to the City. Therefore, the panel recommends that Council authorize an
agreement with Strategy Oilfield Services, Inc. dba Strategy Water. No guarantee was made that a
specific amount of these services would be purchased. Staff certifies that the recommended vendor's
proposal meets specifications.
FUNDING: Funding is budgeted in the Other Contractual Services accounts within the Water &
Sewer Fund, General Fund, and Culture & Tourism Fund for the participating Departments.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for up to four (4) additional one-year terms.
This action does not require specific City Council approval provided the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
SMALL BUSINESS: A Small Business goal is not assigned to this solicitation because a waiver has
been approved by the department's Assistant City Manager, in accordance with the City's Small
Business Ordinance.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer, General, and Culture & Tourism Funds to support the
approval of the above recommendation and execution of the agreement. Prior to an expenditure
being incurred, the Water, Property Management, and Public Events Departments have the
responsibility to validate the availability of funds.
BQN\\
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Reginald Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Marilyn Marvin (7708)
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M&C Review
Page 3 of 3
Additional Information Contact:
ATTACHMENTS
Haven Wynne (8525)
Jordan Henry (8461)
1295 Certificate 2026-1435436 Strategy Water.pdf (CFW Internal)
13P RFP 26-0053 HVAC WATER TREATMENT SERVICES CITY JH FundsAvail (1).docx
(CFW Internal)
HVAC Water Treatment FID-all v2.xlsx (CFW Internal)
SAMs-StrategyWater.pdf (CFW Internal)
SB Goal -Preference Waiver - HVAC Water Treatment Services.pdf (CFW Internal)
SOS - Strategy Water.png (CFW Internal)
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FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Strategy Oilfield Services, Inc.
Subject of the Agreement: New Agreement for HVAC water treatment services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Section 3.11 - Section 3.24.8.6
Effective Date: Approval Date
If different from the approval date.
Expiration Date: One year
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
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Lake Worth Sale
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Settlements (Employees Only)
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